OLD LYME SHORES BEACH ASSOCIATION
FALL MEETING - Saturday, September 8, 2007, at 10:00AM, at Mile Creek School
The meeting was called to order at 10:00 AM by President Paul Graml, who thanked everyone for
attending and observed that we have had a very good summer this year at Old Lyme Shores, and
thanked members for their participation and cooperation. Paul expressed the Association’s
gratitude to Dave Woolley for his many years of leadership and dedication to the Association. As
a token of this appreciation, Paul presented Dave with a gift certificate for two nights at The
Equinox in Manchester, Vermont. Dave thanked the Association and expressed his wishes for a
good year next year for everyone here at Old Lyme Shores.
1. BOARD OF GOVERNORS
a. Introductions
Paul introduced Board members Mary Finley (Security), Bill Hardy (Grounds), Paul Rowean and
Gil Soucie (Capital Expenditures), Dino Genga (Beach), Mark Phelan (Drainage), Vice-President
Terry Walsh and Secretary Connie Gray.
b. Nominating Subcommittee
Paul announced that the Nominating Subcommittee, comprising Terry Walsh, Chairman, Gil
Soucie and Dino Genga, is seeking applicants for next years Board vacancies as well as the
Treasurer (elected) and Tax Collector (appointed) positions (Anne Conway is stepping down next
year). He encouraged interested members to apply in writing to the Nominating Subcommittee.
2. MEMBER RECOGNITION
Vice-President Terry Walsh thanked several members for their generous contributions and efforts
this year:
• Julia Nixon - July 4th parade and activities, String of Pearls concert, Carousel Night - and her
son T.C. for Friday night movies
• Dave French & Matt Merritt - Michael Cleary Band concert
• Bev Ahlers - Ladies luncheon/picnic at her home
• Audrey Sanelli & Margaret Farrelly - maintenance of floral planters at waterfront
Paul Graml thanked his wife Maura for assuming responsibility for both the OLS website and the
member directory (work in progress), and encouraged any who have not yet submitted information
for the directory to get it to Maura now. Paul also thanked Barbara Beal for her hard work in the
past in producing, amending, and distributing the directory.
3. INTERIM BUDGET
Paul Rowean presented and discussed a Power Point summary of the current budget and
expenditures to date, reflecting approximately 61% spent thus far. Jeanne Munnelly asked about
donations to the fire department and ambulance association and Paul said these would be paid
when requested.
4. RESULTS OF WATER DELIVERY STUDY
Dino Genga discussed results of studies and tests commissioned by the Association to document
our water delivery system. On display was a schematic showing the current situation and Dino
reviewed what the Connecticut Water Company has proposed - completion of installation of 8"
year-round pipes on Brightwater at their expense (they pay for pipes and installation, OLS pays
for paving), and then on other roads with the water company paying only for materials and OLS
paying for installation and paving. Several questions and comments followed:
Ed McSweegan - asked why a representative has not yet come to speak to the Association, as
approved at 2006 Annual Meeting - Dino said they will send a representative when we are ready
to start the project and have approved the spending.
Barbara Beal - asked if Old Colony paid for their paving - Dino said they did. And at Point of
Woods, the Association is paying for installation of pipes, plus paving, whereas CT Water
Company is paying $800,000 for materials (pipes).
June McKeon - asked if with new pipes we will have year-round water. Dino explained that the
water would be turned on year-round, but that alone does not qualify a property for year-round
occupancy.
Don Mullane - asked where the current water mains are located - under lawns or under
pavement? Dino said they are under lawns, but current state law requires new lines to be under
pavement. Don responded that repairing a road after installing laterals to each property costs a
lot less than replacing the entire road.
Dave Woolley - he believes that new regulations require piping under roads, not lawns, and added
that new pipes would provide the added benefit of more fire hydrants.
Jeanne Munnelly - suggested that we check with the fire department to see if 2" mains are
adequate.
Don Mullane - repeated his point that with 40' wide roads (approximately 26' of pavement and 6-8'
of lawn on either side), why do we have to pay for paving?
Rosalie Zanoni - said there are machines that tunnel under pavement to install pipes, eliminating
the need to tear up the roads.
5. SUBCOMMITTEE REPORTS
Paul Graml encouraged members with expertise or interest in particular fields to make themselves
known and offer their assistance. The community is enriched by the involvement and contributions
of its membership.
a. Beach - Dino Genga
Dino observed that in general we had a very good summer on the beach here at Old Lyme
Shores and thanked George Finley and Frank Farrelly for voluntarily monitoring beach conditions.
b. Security - Mary Finley
Mary commended the services of Ace Security, thanked the 98% who treated the guards with
respect and encouraged the other 2% to try to be more considerate and respectful in the future.
She noted that we had some problems with illegal parking and trespassers - 42 cars parked
without permits at the ballfield one weekend and people parking on Route 156 and using our
beach - we’ll continue to work on this. Another nuisance has been groups gathering at the
OLS/Old Colony border at night - noise disturbance and even using our beach as a bathroom.
A few questions and comments followed:
Ann Moriarty - asked what is the difference between weekdays and weekends, in terms of cars
being turned away at the gate. Mary said that there is a huge difference, due to much heavier
traffic on weekends. One weekend 52 cars were turned away and 59 were turned away on
another weekend.
Ann Vaughan - noted that cars continue to speed down Sea Spray Road and often do not stop at
the stop signs.
Connie Merritt - advised members to make sure their incoming guests know the name on the
cottage they are going to - the guard at the gate has nothing to go by except his official list of
owners.
c. Grounds - Bill Hardy
Bill summarized some of the projects being done to enhance Association property. The traffic
gates (barriers) have already been taken away for repair and reflectors will be added. Additional
signage is being prepared for the ends of streets (rules, etc.) and for the ballfield property. “No
Outlet” signs have already been added to closed gates. Benches at each street (waterfront) will
be reconditioned and repainted for next year.
Comments from the floor:
Barbara Beal - reminded us that pedestrians and others using the streets ( on bikes, scooters,
etc.) need to be just as careful and vigilant as drivers - move to the side of the road for cars to
pass.
Allice Lynch - guard should say to each and every incoming driver, “15 miles per hour” - is that
asking too much?
David French - still concerned about careless drivers at the Billow/Bellaire intersection.
Julia Nixon - her son TC was responsible for putting beach trash cans up for collection and
observed a tremendous amount of trash left on the beach - broken chairs, etc. - items too bulky to
put in trash cans - people need to take these items up to their cottages and discard them, not
leave them on the beach.
Ann Moriarty - suggested that we could provide community service suggestions to young people
here who need to fulfill requirements to earn badges (Boy and Girl Scouts, for example) - give
them useful chores which would benefit our community.
d. Drainage - Mark Phelan
Mark complimented his predecessor, former Board member Charlie Beal, for the tremendous job
he did in this area. The $3,000 budgeted for drainage this year will be used for improvements
between Sea Lane and Sheffield Brook and cleaning of catch basins. Mark has reviewed a study
done about ten years ago, showing that in some areas here excess ground water flows through
swales between back-to-back properties, in the direction of the Sound, whereas other properties
drain into Sheffield Brook. He pointed out some of these locations on the map Dino posted in the
front of the room. Both systems present serious problems and Mark intends to look into these
problems during the off-season and report back to the membership next year.
Paul Graml added that we are trying to pull together all of the information and documents we
have, regarding drainage, infrastructure, etc. to see where we are at and where we should go
from here.
e. Capital Expenditures - Paul Rowean
Paul presented a Power Point exhibit providing a long-term look at OLS projects and funding
options for these projects. Standard funding options include general taxation(mill rate increase)
and borrowing funds. Creative options include selling to members the 6-8 feet of Association
property in front of their homes to increase their total square footage, forming a “road club,” and
selling or leasing the ballfield. Next steps by the Capital Expenditures Subcommittee include:
• Prioritizing projects
• Clarifying funding options
• In the spring, mailing to membership Board-approved proposals for capital projects
• Association vote on the budget at 2008 Annual Meeting
In response to Chris Gilland’s question regarding content of the spring mailing, Paul Graml said all
of the necessary information will be provided and costs will be incorporated into the budget.
6. MEMBER ISSUES
a. Recycling bins - Every property should have a town-issued bin for recyclables. Anyone who
doesn’t should call the Selectman’s office or Shoreline Sanitation for information on how to obtain
one.
b. Water metering - Dino Genga explained that this does not apply to OLS for the foreseeable
future; the letter regarding this, from CT Water Co. in May, was sent to OLS customers in error.
The meeting was adjourned at 11:15 AM.
Respectfully submitted,
Constance L. Gray
Secretary
Board of Governors Meeting - Sunday, July 29, 2007, at 8:30 AM, at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Theresa Walsh, Bill Hardy, Gil Soucie, Mary Finley, Mark Phelan, Dino
Genga, Paul Rowean, Anne Conway, Connie Gray
The meeting was called to order at 8:30 AM by President Paul Graml.
1. DAN SCHIAVONE PROPERTY ISSUE
In attendance was Dan Schiavone, owner of 13 Sea Lane, accompanied by his attorney, Michael
Cronin, his contractor, Phil Trowbridge, and caretaker, Carl DiBernardi. They were invited to this
meeting to discuss the Board’s questions regarding Schiavone’s 2005 project, which included a
new garage and driveway, extensive landscaping reconfigurations and other changes. The issue
was whether Mr. Schiavone encroached on Association property and what, if anything, the Board
should do about it. A recent survey of our roads shows that the present width of Brightwater
Road, from Schiavone’s property to Barlow’s (63 Brightwater) is 16 feet; the other three streets, at
the same relative location, are 21 to 25 feet in width.
Phil Trowbridge said that the hedge has been in place since 1983. Mulch was put in during the
recent project to improve drainage, but this didn’t change the footprint, according to Trowbridge.
What changed, he said, was the driveway. When he and Schiavone attended a Board meeting in
August, 2005, the Board requested that Schiavone provide documentation, from the creator of
the plot plan for the project, of the distance from where the Association roadway bordered his
plantings/curbing in relation to a fixed structure before the project and where that same border is
now in relation to that fixed structure, after completion of the project
Schiavone has owned his property since January 12, 1983 and claims that the border of his
property and the roadway has not moved. Paul Graml asked him for a plot plan from 1983, and
Attorney Cronin said he could probably come up with an aerial view from that time, of the area in
question, which Paul said could be helpful . When Mark Phelan asked Schiavone if he agrees that
his landscaping and driveway encroach on Association property, Dan agreed, but he added that
there are many other similar examples throughout Old Lyme Shores.
Paul Graml reiterated his request for a plot plan. Attorney Cronin said he would try to produce
documentation in time for the next Board meeting, to assist in determining when the 5' incursion
occurred. After the Schiavone group left, there was a brief discussion of the situation and the
need for further clarification before any final action by the Board.
2. MINUTES OF LAST MEETING
Dino Genga made a correction to Item #7-g in the minutes of the 6/23/07 Board meeting, to
indicate that the Connecticut Water Company is willing to send a representative to speak to an
Association meeting.
MOTION - to approve the minutes of the 6/23/07 Board meeting as corrected – PASSED
3. TREASURER’S REPORT
Anne Conway reported that we have $14,000 in the checking account and $2,235.25 in the
savings account. She deposited $25,000 a couple of weeks ago and has another $25,000,
approximately, to deposit now.
4. OLD BUSINESS
a. Insurance
Anne Conway said that according to our insurance agent, Dick Torrenti, we could probably pay on
a 16-month basis, but the cost would be higher and the policy would have to be rewritten, so it is
probably not advisable to make this change. It was suggested that perhaps we should explore
other insurance provider possibilities - get other quotes and see if we can find something less
expensive. The Board agreed that this should be looked into.
b. Margaret White Memorial Fund
Anne read a letter from Sally Howley saying that several people had expressed interest in
establishing a fund in memory of Margaret White, for needed equipment and functions to benefit
the Association. The Board agreed that the family should administer any such proposed fund,
and directed Anne to return all funds to Sally.
5. SUBCOMMITTEE REPORTS
a. Beach - Dino Genga
Beach cleaning is going well - no problems - and much appreciated is the voluntary monitoring by
George Finley and Frank Farrelly.
b. Security - Mary Finley
Mary briefly reviewed the situation a few weeks ago, when 42 cars were parked at the ballfield.
Paul Graml noted the need for change in wording on the signs there, to indicate that parking is not
allowed without a permit and violators will be towed.
Eileen McClure brought up a policy question to the Board after she observed a group of people
she saw on the beach that she felt were not members or guests of Association members. She
wondered what effort the guards make to determine if people are trespassing on Association
property. The Board discussed when the guards should make an effort to determine whether a
person belongs. It was decided that every time someone is spoken to for violation of beach rules,
an attempt will be made to determine if they belong at OLS. Members and their guests should be
aware of Association rules already. This will be in addition to instances when the guards believe
people are trespassing or when they are alerted by Association members.
c. Capital Expenditures - Paul Rowean
Paul said that in the past few weeks he has had Gil Soucie and Mark Phelan looking into ways to
raise money for the long-term capital needs of the Association. Ideas included:
•Possible financial benefit from Association ownership of eight feet of land from the road
into each resident’s property.
•Formation of a new organization or “club” other than the Association, comprised of OLS
members, with fund-raising capabilities not restricted by the OLS charter.
•Potential financial benefits from the ballfield.
Regarding exact responsibilities of the water company to maintain and upgrade the existing
system, Dino said we should have a written reply within thirty days from the DPUC to our inquiry.
Bill Hardy expressed concern about the possibility of increased costs, which sometimes happens
when utility company projects are postponed too long. Mark Phelan asked how our situation
compares to Old Colony and Dino assured him that Old Colony paid for paving; their project
differed in scope from ours (only 1 or 1 ½ streets), but they did pay for paving.
Each Board member will be asked to submit to Paul any capital expenses they foresee in their
area of responsibility for the next five years. These will be prioritized and a similar list of possible
funding sources will be developed.
d. Grounds - Bill Hardy
Bill reviewed ongoing activities and ideas of his subcommittee. Repainting, by volunteers, of the
traffic barriers should be completed by the end of next week. “No Outlet” signs will be installed on
gates at the top of closed roads. A new sign, with two-sided message visible from both directions
and costing about $150, is being designed for the open road. Bill will e-mail the design to the
Board when it is available. And he is looking into the replacement of benches at the beach end of
each street, or enhancement of the present benches, which he says can be done inexpensively by
a mill shop.
e. Drainage - Mark Phelan
Mark has investigated David Richardson’s questions about drainage and feels that the issues he
has raised are not the Association’s responsibility. The Board agrees with this.
Mark said we have no topographical survey of Sea Spray Road. The Board will assemble all the
surveys and maps we currently have and then estimates will be sought, if we need to supplement
what we have.
6. ADDITIONAL OLD BUSINESS
Terry Walsh commented on the mowing of the ballfield. She said it has been mowed now, but it
was very overgrown before this mowing. It is supposed to be mowed every two weeks, but
according to Anne Conway, we have only paid for mowing done.
7. COMPENSATION FOR SECRETARY, TREASURER AND TAX COLLECTOR
Currently, annual compensation for the Secretary is $1200, Treasurer $1200 and Tax Collector
$900. Budget preparation recently has been much more demanding on the Treasurer than in
previous years. An attempt to survey other beaches will occur before any changes are made.
8. OTHER BUSINESS
a. Town Payment to the Association
Mary Finley said we have been getting the same $13,500 each year from the Town of Old Lyme
for ages and thinks we should ask for more. Other beaches have requested more and they got it.
Paul Graml said that the town sends out a form for us to submit and when we get this we should
decide what to request
b. Federation of Beaches bill
The Board told Anne to pay the $600 bill from the Federation.
c. Mosquito spraying
Terry Walsh volunteered to find out how we can get Old Lyme Shores included in this
program.
d. Speeding
Members of the Board believe this continues to be a big problem. There was discussion on the
merits of the current barriers versus speed bumps. It was decided that additional barriers should
be placed on the open road in the future.
e. Federation of Beaches
Paul Rowean asked that Paul G. and Terry, our representatives, keep us posted on what’s going
on with the Federation. Paul said that the one meeting he attended focused mainly on
governance, creation of a mission statement, and other organization and structure matters -
nothing really important to report yet.
f. Payment to Anne Conway
Anne asked if it was OK for her to get her semi-annual compensation for her Association jobs, and
also reimbursement for a few job-related costs (office supplies, for example). The Board
approved.
g. Norman Yester’s concerns
Paul Graml spoke with Norman Yester, after Norman sent a letter to Officers and Board Members
expressing some of his concerns about the Association and its governance. Paul said it was a
productive meeting and feels that Norman now has a better picture of what we do and offered his
assistance on some financial matters.
The meeting was adjourned at 10:35 AM.
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
Board of Governors Meeting - Saturday, June 23, 2007, at 8:30 AM, at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Theresa Walsh, Gil Soucie, Mary Finley, Mark Phelan, Dino Genga, Paul
Rowean, Anne Conway, Connie Gray
Absentee: Bill Hardy
The meeting was called to order at 8:30 AM by President Paul Graml.
1. INTRODUCTIONS AND PROCEDURES
Paul introduced new Board members Gil Soucie and Mark Phelan and other attendees.
He then discussed some procedural issues mentioned in his letter of 6/18/07 to the Board and
Officers:
a. Communication - Paul hopes that we can communicate electronically as much as possible.
The Old Lyme Shores e-mail address is oldlymeshores@yahoo.com and our website is www.
oldlymeshores.com. Association Member Concerns - any individual Association member requests
or issues must be submitted in writing ahead of time in order to be discussed at Board meetings.
c. Board Member Concerns - after receiving agenda, Board members can request to have items
added to the agenda, or they can introduce additional items at the meeting as “New Business” or
“Other Business.”
d. Subcommittee Issues - at Board meetings, we can have a brief update of subcommittee activity,
if it is “news,” but day-to-day matters should be handled by the subcommittees and do not have to
be brought to the Board.
2. TREASURER’S REPORT
Anne Conway announced that we have $3,350.65 in our checking account and $17,218.15 in
savings
.
3. MAILING TO MEMBERSHIP
Paul Graml noted that since people do pay attention to their tax bills, it would be wise to include
with this mailing a number of other important documents. Anne hopes to get the tax bills out next
week, and also to be included in this package are:
a. a short letter from Paul introducing the Ordinances, with special emphasis on the prohibition
against dogs on the beach and unleashed dogs anywhere in Old Lyme Shores, as well as the ban
on coolers on the beach. Also to be included here is mention that anyone who wants a copy of the
Budget should request it and Paul Rowean will e-mail it or otherwise get it to them.
b. Ordinances
c. Roster of Board and Officers
d. Directory information sheet - only those who fill out and return this form will receive a directory.
4. ATTORNEY McCOY FEEDBACK
a. Ordinances
Attorney Bill McCoy has reviewed and approved our Ordinances. He agrees that we have very
limited enforcement options, noting that we can impose $25 per day fines for infractions. In the
case of a significant dispute, he outlined a process for the Board to follow and confirmed that an
unpaid fine should be made a part of the member’s land record (attached as a lien).
b. Issues Regarding Funding Sources
1) Ballfield deed - Attorney McCoy’s presents two possible interpretations of the ballfield deed and
their implications. In either case, there are definite limitations and requirements. Gil Soucie
summed up the situation by saying that the true test is whether or not a company will issue title
insurance on the property - if they will, then the property is sellable.
2) Voting - Attorney McCoy also clarified the procedure for Association voting - the Board acts and
if the Association petitions for a meeting on that action, the membership can either ratify or
overturn that action by their vote at that meeting. Issues are not put up for Association vote, but
instead are subject to a vote of the Board, and if that Board action is then called into question by
the Association, following the established procedure the Association can either approve or
overturn that action at an Association meeting.
3) Taxing - According to Attorney McCoy, a tax based on assessed value of property owned is the
Association’s only means of collecting money from the membership - no special assessment, no
“flat tax,” no conveyance tax - the only allowable method is the method we already use. If we need
more money for big projects, the Board must specify these projects and costs in the Budget, raise
the mill rate accordingly, and present all of this for approval at an Association meeting.
Paul Rowean suggested that there might be other “creative” funding sources available to us, such
as perhaps forming another corporation (Old Lyme Social Club, for example) and charging a flat
tax to members, to raise money for big projects. Paul Graml said that this might be worth
considering.
We will ask Attorney McCoy to pursue further this whole issue of our fund-raising options; $2500
for this purpose was approved by the Board on 5/27/07.
5. SUBCOMMITTEE STRUCTURE AND MEMBERSHIP
We currently have three Board subcommittees: Beach, Security, and Capital Expenditures. Paul
Graml stressed the importance of efficient subcommittee operations, to relieve the Board of
getting bogged down at Board meetings in long, dragged-out discussion of the minutiae of day-to-
day operations. Discussion of possible additional subcommittees followed:
a. Grounds Subcommittee - Dino Genga suggested that this could cover some of the chores that
Dave Woolley formerly handled on his own, such as moving signs and traffic barriers, overseeing
road repairs, and other related operations. According to Paul Rowean, new Board member Bill
Hardy is interested in heading this committee. T.C. Nixon’s duties would be in this category.
Dino Genga’s Beach Subcommittee would remain the same, covering sand and water, whereas
this Grounds Subcommittee would cover Association property other than sand and water.
b. Drainage Subcommittee - Mark Phelan expressed interest in taking on this responsibility.
Drainage issues were the domain of former Board member Charlie Beal, but not as an official
subcommittee.
c. Social Subcommittee - it was suggested that perhaps we need this, especially in view of the
influx of new members who could benefit from some sort of introduction to the Association.
Charlotte Genga has volunteered to prepare a “welcome package” for new owners. Paul Graml
envisions a Social Subcommittee to be responsible for this “welcome package”as well as beach
activities, the website, and other related functions.
d. Liaison with outside entities - Mark Phelan suggested a subcommittee to represent us in
dealings with outside entities such as the town and other beach associations. Paul Graml said he
would like to take on this responsibility, including being our representative to the Federation of
Beaches, assisted by Terry Walsh.
MOTION - to expand to five our existing structure of three subcommittees, adding Grounds and
Drainage to Beach, Security, and Capital Expenditures Subcommittees, and to authorize our
President and Vice-President to act as our liaison with outside entities such as the town and other
beach associations - PASSED
6. BOARD MEETINGS
Paul Graml said he anticipates having Board meetings at three to four week intervals, as needed,
and the Board seemed to agree on Sunday mornings at 8:30 AM as a good time.
7. OTHER BUSINESS
a. Increased cost - Dino said that the cost of installing the swim lines, anchors, weights, etc., as
discussed and approved at a previous Board meeting, will be considerably higher than
anticipated. Almost everything is worn out and must be replaced.
b. Recycling bins - Mary Finley said that the town will be delivering to her property this
Wednesday recycling bins for distribution to all Old Lyme Shores summer residences. The Board
discussed how to distribute these - perhaps each Board member could be responsible for
transporting bins to houses in an appointed area, or perhaps we could utilize the guards and/or T.
C. Nixon for this task.
c. Hammer Law Exemptions - Paul Graml requested Board approval of completion of
improvements to his kitchen in early July, and Terry Walsh likewise requested permission for
sheetrock work at her house, also in early July.
MOTION - to approve the requests of Paul Graml and Terry Walsh for exemption from hammer law
restrictions until July 14, 2007 - PASSED
d. Connecticut Water Company letter - Dino said that the water company in error sent a letter to
Old Lyme Shores customers in May. This letter said that installation of meters was imminent
and that customers would soon be billed according to usage rather than at a flat rate. Dino asked
that Paul Graml include in his letter going out soon to members (with tax bills) this correction - that
the letter should not have been sent to Old Lyme Shores customers because meters here are not
imminent.
e. Corrections to minutes of June 16, 2007 Annual Meeting - Gil Soucie said that the last item in
the minutes (#8-i) should be corrected to say that spouses of owners are eligible to hold office in
the Association, as per Section 1 of the Charter. Anne Conway noted that Mary Howley’s name
should be included in this same item (#8-i), as she was the one who specifically brought up the
issue of trusts and corporations, regarding eligibility to vote and hold office. And thirdly, Anne
requested correction of the spelling of her name in item #7 - Pettit, not Petit.
f. Agenda for Board meetings - Dino suggested that in the future the first item on the Board
meeting agenda should be additions and corrections to minutes of previous meeting, and the
second item should be the Treasurer’s Report.
g. Anti-Board sentiment - Paul Rowean expressed his sense that there is a strong feeling among
some in the Association that the Board is somewhat manipulative and secretive, trying to push
things through that members don’t want. Mark Phelan added that this is indeed true, that many
people feel that the Board is trying to make things happen that they don’t want, and especially
things that cost a lot of money. Gil Soucie confirmed that there has always been an undercurrent
of anti-Board sentiment. He has been here thirty years and there have always been those who
are suspicious of the Board and its motives.
It was suggested that we get someone from the water company to speak at an Association
meeting - to tell the Association what’s what, what to expect, get the facts out, answer questions,
etc. Dino said he will have a representative from the water company, as well as our civil engineer,
address the Association when we have a financial plan in place to fund the paving of Brightwater
Road.
h. Annual Meeting date - Anne Conway suggested that, in the future, the Annual Meeting be
moved to an earlier date. It has been on Fathers’ Day weekend for years now, and that is too
late, giving her only two weeks to get the tax bills out, and we need the tax money quickly in order
to pay the bills, particularly the insurance bill. Paul Graml, on the other hand, prefers a later date
for the meeting; he would like it to be the third week in June, one week later than it has been.
Dino suggested that we ask the insurance company to change our billing date (currently July 12).
Or, Gil Soucie said, ask them to put us on a 14-month billing cycle. Paul Rowean said he likes the
timing of the meeting as it is.
MOTION - to move the Annual Meeting to the third weekend in June - PASSED
i. Margaret White Memorial Fund - Anne asked what she should do with $200 that she was given
by Sally Howley for this fund. The Board told her to hold onto it until we find out more about this
matter.
j. Bulletin Board keys - Paul Graml, Dutch McClure, Bill Hardy, and Connie Gray will have keys.
k. David Richardson - Anne reported that she was approached by David Richardson right after
the Annual Meeting, complaining that his neighbor Bill Hardy has planted trees on the property
line that are going to get too big. Richardson said he will sue, if the Board doesn’t act now. The
Board said he should put his complaint in writing to the Board.
Paul Rowean noted that Richardson is the one who voiced many complaints at the Annual
Meeting, including his concerns about a drainage catch basin on his property. Mark Phelan,
chairman of the Drainage Subcommittee, said he would send Richardson a note to follow up on
this.
l. Disclosure - Mark Phelan said that he has had problems with Old Colony in the past year and
has had no cooperation from them in trying to resolve these problems. He is letting us know now
that there is probably going to be a lawsuit He clarified that the problems are with Old Colony, the
association, not with the abutting property owner.
The meeting was adjourned at 10:20 AM.
Respectfully submitted,
Constance L. Gray
Secretary
ANNUAL MEETING - Saturday, June 16, 2007, at 10:00 AM, at Mile Creek School.
The meeting was called to order at 10:00 AM by President Dave Woolley. He introduced
Association Officers and Board of Governors members seated at the front of the room.
1. TRIBUTE TO DECEASED
Dave Woolley read names of Old Lyme Shores community members who have died in the past
year: James Griffith and Helen Turley (brother and sister of Eileen McClure), Lois Molloy, Landon
Sahlin, Emily McGuire (sister of Mary Unsworth), Mary Orlando (Charlotte Genga’s mother),
Joseph DeMichele, Barbara DeRosa, Barbara Duhaime, Margaret White, and Nancy Rice. Dave
asked for a moment of silence in their memory.
2. SUMMER 2007 RECREATION
Dave introduced Julia Duhaime Nixon, who previewed upcoming activities:
• Saturday, June 30 (rain date July 1) - Fourth of July parade at 10 AM, sand castle contest
(winners announced at 1 PM), and beach races for various ages starting at 2 PM, with prizes and
ice cream for all participants.
• Saturday, July 14 - String of Pearls band concert at 7:30 - 9:00 PM at Brightwater beach
area.
• Saturday, August 4 - Old Lyme Shores Carousel Night at Sound View - 6 - 6:45 PM.
3. SECURITY
Mary Finley, Board member in charge of Security, announced that we have hired last year’s
provider, Ace Security, Inc., for service again this summer. Gates will be closed starting next
Saturday, with Billow the open street June 23 -29. All streets will be open Saturday, June 30,
Sunday, July 1, and Wednesday, July 4, for holiday traffic. On Monday and Tuesday, July 2 & 3,
and Thursday and Friday, July 5 & 6, Sea Spray will be open and other three streets closed.
Starting Saturday, July 7, Saltaire will be the open street for the week, then Brightwater starting on
July 14, etc., changing to the next street each Saturday morning until September 1.
4. BEACH CLEANING
Board member Dino Genga said that beach cleaning contractor Harry Plaut no longer will have to
leave excess seaweed piled on the beach, when the dump is closed, which was a problem last
year. Now he has a lot up on Route 156 where he can store it. Beach cleaning hours are 7 - 9
AM and people should keep their chairs and other beach gear off the sand until after the beach is
cleaned. Old Lyme Shores residents George Finley and Frank Farrelly have offered to monitor
the beach daily, to see that everything goes smoothly and on schedule.
5. BUDGET
Board member Paul Rowean commenced discussion of the proposed 2007-2008 Budget by noting
that we are ending the 2006-2007 budget year without a deficit and the Board recommends
keeping the 1.68 mill rate for the upcoming year. Paul projected the proposed Budget on the
screen in the front of the room and went through it line by line (attendees had copies of the
Budget, distributed to everyone as they arrived at the meeting). He noted that the $8800
expenditure under “Miscellaneous” was for the engineering study done on our roads last fall - test
borings and drawings - to determine where there is ledge - which he said was a good investment
and useful for the future. Discussion followed:
a. Insurance - Dave Woolley discussed this item, observing that we have had an excellent agent,
Dick Torrenti, for several years, and he has been able to get for us this very comprehensive
coverage - municipal insurance - which not all agents are able to write. Years ago we had minimal
$500,000 liability coverage, but now our coverage is in the moderate seven figure range.
b. Non-payment of taxes - Julia Nixon asked what we do about owners who do not pay their
Association taxes. Anne Conway, Treasurer, responded that we are empowered to place liens on
properties for non-payment of taxes. Dave said that in a few such instances of small amounts
owed on small lots, we have not rushed into litigation, for reasons relating to public relations.
c. Professional fees - Bill Randazzo questioned the $6,000 proposed for this line item, and noted
that he is disturbed by several other items as well. He said we should break down
“professional fees” and itemize specifically what it covers. Paul Graml, Vice-President, briefly
enumerated some of our legal needs of the past year, which fall under this category.
d. Miscellaneous disbursements - Someone questioned the $8800 spent on test borings,
engineering studies, and topographical drawings, asserting that this was never approved by the
Association. Dino Genga said the Association approved $20,000 for this work two years ago and
someone else said the approval occurred at last year’s Annual Meeting.
e. Connecticut Water Company - In answer to a question regarding the expenditure to
Connecticut Water Company, Dave Woolley explained that this reflects the rental fee paid to the
water company for year-round water mains on Sea Lane and upper Brightwater, which service the
required fire hydrants in those areas. We also pay them the same $330 that other customers pay
for summer water, for the bubbler and shower at the foot of Brightwater.
f. Fire Protection - Craig Stalk asked who is liable for assuring that our fire hydrants and fire wells
are in good shape and functioning properly, and Dave Woolley elaborated on the excellent
service that we receive from the Old Lyme Fire Department.
g. Drainage - David Richardson had questions about the $3000 budgeted for drainage and was
advised that someone on the Board would discuss his questions personally with him.
h. Topographical drawings - Paul Zanoni questioned the need for these, asked where these
drawings are, why we had them done again when we already have the same thing on file with the
town, whether they show the original widths of our streets (40' each) or the widths as they are now
(varying), etc. Road specifications reflect current figures, not original, was the response. The
question was reiterated - why did we spend this money when we already had this information?
i. Road widths - David Richardson had further questions about the widths of roads. Gil Soucie
responded that two of our streets are 35' wide and the other two are narrower; the old paperwork
shows all roads at 40'.
MOTION - to approve the 2007-2008 Association Budget as presented - PASSED
6. ORDINANCES
Paul Graml said that Association Ordinances were updated and have been posted for comment
since last February. They are now under review by an attorney and he hopes they are ready in
time to get a one-page copy out to the membership with tax bills. Paul also reminded members to
check the Association website - www.oldlymeshores@yahoo.com - for OLS information, and to
communicate any concerns or questions to the Board in writing or by email -
oldlymeshores@yahoo.com.
7. NOMINATING COMMITTEE
Paul Graml, Chairman of the Nominating Committee (other members = Terry Walsh and Mary
Finley), prefaced his presentation of the slate with comments about the difficult task the
Committee encountered this year, due to the number of good people stepping down. Charlie Beal
and Wilson Flynn are leaving after many years of devoted service on the Board, as is our long-
time President, Dave Woolley. Paul reminded attendees that service to the Association is
voluntary, our system depends on people willing to serve, and all should appreciate this.
He presented the slate for Officer and Board positions:
President - Paul Graml Board of Governors -
Vice-President - Terry Walsh Dino Genga (2010)
Secretary - Connie Gray Bill Hardy (2010)
Treasurer - Anne Petit Conway Gil Soucie (2009)
Mark Phelan (2008)
There were no nominations from the floor. Barbara Beal called for a standing ovation for Dave
Woolley, in gratitude for his dedication to the Association.
MOTION - to approve the slate as presented - PASSED
8. OTHER BUSINESS
a. Beach photos - Sally Howley announced that she has copies of David Wheeler’s panoramic
view of Old Lyme Shores available for sale at $30. She also said a new photo by David will be
available next month - an aerial view of Old Lyme Shores - she doesn’t yet know the price.
b. In Memoriam - Sally also thanked everyone for the tremendous outpouring of sympathy and
support, in the recent loss of her aunt, Margaret White, and said that substantial donations have
enabled the family to plan the establishment of a Old Lyme Shores memorial fund in remembrance
of Margaret.
c. Ballfield - Paul Rowean said that since the last Association discussion of the possible sale of
this property, several questions have been raised and the Board is working on these issues.
d. Rock & Roll Concert - Michael Cleary’s band will play here on Saturday, August 11.
e. Boats/Watercraft - David Richardson had questions about signs indicating where various types
of watercraft are allowed - inflatables, hard craft, kayaks, etc. - Paul Graml said that where each of
these is allowed to be stored and launched is just the opposite of what David said. The
Ordinances clearly define these locations.
f. Security support - Dave Woolley expressed appreciation to the Finleys for their generosity in
providing bathroom facilities, bottled water, and other comforts to security personnel. There was a
round of applause.
g. Stickers - Mary Finley announced that she has a supply of beach stickers for members’ cars.
h. Directory - Dave Woolley thanked Barbara Beal for all of her efforts in producing, updating,
and distributing the Old Lyme Shores Directory. He said that Maura Graml has agreed to take
over this job.
i. Qualification for Officer or Board positions - In response to Mary Miles’ inquiry, Paul Graml
discussed procedures involved in selecting candidates for office. He explained that our Charter
(1947) prohibits anyone from being an Officer or Board Member if his or her name is not on the
deed - if the property is in the name of a corporation or trust or some other entity, rather than in
the owner’s name, the owner cannot be an Officer or Board member.
The meeting was adjourned at 11:15 AM
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING - Saturday, June 9, 2007, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Mary Finley, Dino Genga, Paul Rowean,
Anne Conway, Connie Gray
Absentees: Wilson Flynn, Terry Walsh
The meeting was called to order at 9:10 AM by President Dave Woolley.
1. DRAINAGE PIPE PLUGGED
Dave Woolleyreported that the drainage pipe is plugged at 59 Sea Spray. It is a problem of roots,
and we hope that Shoreline Sanitation can fix it.
2. CORRECTIONS TO MINUTES OF BOARD MEETING 5/29/07
a. Item 6 -Water PipeProject Status
Dino Genga asked that the word “indefinitely” be deleted, in regard to CT Water Company’s offer
to replace pipes on Brightwater Road.
b. Item 8 - Nominating Commitee
Paul Graml requested the following additions to the minutes:
1) Dave Woolley was nominated for another one-year term as President and declined the
nomination.
2) Anne Conway accepted nomination for one-year term as Treasurer.
3) Connie Gray accepted nomination for one-year term as Secretary.
4) Charlie Beal announced his resignation from the Board after seven years of service, effective
July 1, 2007 (two years remaining in his term).
3. TREASURER’S REPORT
Anne Conway announced that we currently have $6,600 in checking account and $17,218.15 in
savings.
4. ATHLETIC FIELD MOWING
Nickerson has the contract to mow the ballfield and agreed to charge $150 per mowing, $25 less
than last year.
Kevin Reynolds got new equipment and mowed the ballfield once this spring, but has not yet
submitted a bill.
5. PATAFIO BUSHES
On Sunday, May 29, Dave Woolley and Dino Genga met with Dr. & Mrs. Patafio and took them to
view some properties on Brightwater where overgrown bushes have been cut back extensively
and have survived very nicely and are thriving. The Patafios know our rules about a 4' height limit
between properties - they were given a copy of our Rules & Regulations some time ago - but
apparently they believe they’re grandfathered and can keep the high bushes because the bushes
were the same when they bought their home as they are now. They requested representation
from the Board next time their landscaper comes. Dave and Dino will be there. Patafios indicated
some willingness to cooperate in improving visibility for Farrellys backing out of their driveway and
in providing more space between their bushes and Farrelly’s house. But regarding the third
problem, blockage of Farrelly’s view of the flat rocks from their porch, Patafios have not exhibited
any indication of compliance with the rules.
6. TOM LALLY’S REQUEST FOR DRAINAGE ASSISTANCE
Tom Lally, new owner of 54 Sea Spray, has requested that the Association to run the drainage
pipe about 75 feet further, to alleviate the drainage problem on his property. Dave Woolley and
Charlie Beal visited Tom and viewed the situation. Dave Woolley feels extending the pipe would
not solve Lally’s problem. His property is flat and below sea level, and skunk cabbage is growing
at the back of his lot, because of all the flooding from storms. On his border with Howley’s, next
door at 60 Sea Spray, the drain works OK. His problem apparently is a septic system problem -
failed two septic tests in conjunction with his recent purchase of the property. Tom made two
further requests: that the Association open a clogged pipe, which Charlie found does not exist,
and that the Association remove the growth between his property and properties behind him.
MOTION - that the Board reject Tom Lally’s request for assistance with his drainage problem -
PASSED
Other residents have handled drainage problems of this type themselves and in cooperation with
neighbors on abutting properties sharing the same problem. It is not within the Board’s purview to
clean out drainage ditches between properties. Dave will inform Tom, in person or by telephone,
of the Board’s decision.
7. BUDGET FOR 7/1/07 - 6/30/08 FISCAL YEAR
We are ending the current fiscal year with savings of almost $11,000. We show no interest
income because bank fees more than wiped out the $51.75 earned in interest. One reason for
Security going over budget was that we paid double time for the July 4th holiday. It was suggested
that the title of the middle column on the budget report be changed from “2006-07 Estimated” to
“Actual - 5/31/07.” Other observations on the Budget:
a. Paul Rowean said the $11,432 in “Savings” in the proposed 2007-08 budget actually should be
$22,000.
b. The $2,000 for “Leveling,” in the middle column (“Actual”) should be $5625.
c. Charlie pointed out that figures in the first column must be the same as in the Budget approved
at last year’s Annual Meeting. Paul said he would fix discrepancies.
d. Paul Graml suggested that more should be put into various accounts and less be projected as
“Savings” - beef up some line items and decrease “Savings” so that the membership isn’t
disturbed to see a lot of items over budget at the end of the year.
e. Paul Rowean said they are trying to eliminate the “Miscellaneous” category, but we seem to
need it to cover items that are difficult to anticipate or classify. The $8800 in this year’s
“Actual” was for engineering test borings and reports. There was discussion of changing
“Miscellaneous” to “Special Projects” or “Special Disbursements.” Dave suggested
keeping “Miscellaneous.”
f. Dino and Paul Graml praised Paul Rowean and Anne for their good work on this budget.
8. AGREEMENT WITH ATTORNEY BILL McCOY
Paul Graml reported that he signed the agreement with Bill McCoy, approved at last Board
Meeting, and forwarded it to him for signature and action. So far, he’s heard or received nothing
in return from Atty. McCoy. Paul is certain that Atty. McCoy will have nothing ready for our Annual
Meeting next Saturday - no review of and final version of or Ordinances, no review of our Charter
for options for raising money, and no review of the ballfield deed and relevant recommendations.
9. NOMINATING COMMITTEE
Paul Graml, Chairman, submitted the following slate of nominations for 2007-08:
President - Paul Graml Board of Governors:
Vice-President - Terry Walsh Dino Genga(2010)
Secretary - Connie Gray Bill Hardy(2010)-to replace W. Flynn
Treasurer - Anne Conway Gil Soucie(2009)-to replace C.
Beal Mark Phelan(2008)-to replace T. Walsh
MOTION - to accept the slate as presented - PASSED
The Board also approved Anne Conway as Tax Collector for 2007-08.
10. OTHER BUSINESS
a. B & L Construction
Dave has been unable to reach them regarding repair of roads.
b. Phelan Request
Dino reported that although Harry Plaut originally said he would do the requested work for at no
cost to us, he now says that the job is much more involved than he previously thought and he
will have to charge us. There are rocks under the sand in that area (Sea Spray end of our
beach); Harry doesn’t think they were there last year.
Mary Finley said the job requires a backhoe, not just a bulldozer.
c. Beach Buoys and Swim Line
Harry Plaut is now licensed to handle this job. His work will be closely monitored by DEP. Any
missing equipment (buoys, sections of swim line, sea anchors) will have to be replaced.
d. Federation of Beaches
Dave noted that we need a representative (and alternate?) to attend Federation meetings.
Meetings are held at the Shoreline Community Center on the 4th Saturday of June, August,
November, and April.
e. Monitoring Beach Cleaning
As mentioned at last Board meeting, George Finley and Frank Farrelly have offered to monitor
beach cleaning, keeping track of what is done and when. Mary Finley said that they need a
copy of Harry Plaut’s schedule so they can do this job.
f. Beach Movies & Other Jobs
Kevin Reynolds is hoping to do the beach movies again this year, but if his job at Foxwoods
conflicts at times, we need a back-up person. Kevin got $30 weekly (or $35, according to
BOG minutes of 4/29/07) last year for the movies (no pay if no movie is shown - bad
weather). There was discussion of what to pay T.C. Nixon if he does movies when Kevin is
unavailable, and also what to pay for moving beach trash barrels up and back down twice
weekly for collection (takes about one hour) and moving the “open street” signs and cement-
based stop sign weekly (takes one to two hours). One figure discussed was $40 weekly, and
Anne stressed that she prefers to pay weekly.
g. Open Streets
Mary Finley pointed out how costly it would be to have all streets open, with guards, for the entire
Fourth of July week. She suggested doing this only three days - Saturday, June 30,
Sunday, July 1, and Wednesday, July 4 and the Board agreed on this. The rest of that week
(June 30 - July 7), Sea Spray will be the open street, and the previous week (first week of
guard service), Billow will be open.
h. Night Guard for Edgelea
Michael Halloran has requested that we share one of our night guards with Edgelea. The Board
discussed ramifications of this and agreed that Edgelea should get its own guard.
i. Beach Trash Barrels
Anne reported that some people have complained about having two trash barrels at each street
on the beach - they think they’re unattractive. Dave said sometimes they are all filled and
sometimes they are not.
j. Association Information for New Owners
Anne suggested that we provide new owners with a package of information (beach rules,
ordinances, directory, etc). The new owners of Rita Flanigan’s house (60 Saltaire) didn’t
know about our “hammer law.” The Board agreed that this is a good idea and suggested that
we ask for a volunteer to be a kind of “Social Chairman” who would handle this and
related duties. Paul Graml noted that his wife Maura is taking over from Barbara Beal the
directory job and will produce an update addendum as soon as possible.
k. Annual Meeting
Paul Rowean asked about presentation of the Budget at the Annual Meeting. The Board agreed
that he should project the Budget on a screen up front (need to notify the school that this is
needed?) and he will also distribute copies of the Budget to attendees. All agreed that in the
future we should strive to send copies of the Budget to owners with the Call to the meeting.
The meeting was adjourned at 11:10 AM.
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING -Sunday, May 27, 2007, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Dino Genga, Terry Walsh, Paul Rowean,
Anne Conway, Connie Gray
Absentees: Mary Finley, Wilson Flynn,
The meeting was called to order at 9:10 AM by President Dave Woolley.
1. OPEN STREET CALENDAR
All streets will be open June 30 - July 6 (holiday week). Pat Leonardi on Brightwater has requested
that Brightwater be closed on Saturday, July 7 (large family gathering), so we will start the open
street schedule with Saltaire , as follows:
July 7 - 14 = Saltaire August 4 - 11 = Saltaire
July 14 - 21 = Brightwater August 11 - 18 = Brightwater
July 21 - 28 = Billow August 18 - 25 = Billow
July 28 - August 4 = Sea Spray August 25 - September 1 = Sea Spray
Guard service will begin Saturday, June 23 (correction to minutes of 4/29/07 Board meeting).
2. ROCK & ROLL BAND CONCERT
The Board discussed a proposal to have Michael Cleary’s rock & roll band perform at our beach
this summer. The only cost is $1,000 to rent sound equipment. Matt Merritt and David French
have offered to pay half and the Association is being asked to pay the balance of $500. They
have given us several dates to consider. Julia Nixon has booked String of Pearls to play here on
July 14 for $550 (even though she was told last year not to do this without Board authorization).
Several opinions were expressed - Paul Rowean agreed with Dino Genga that String of Pearls
sounds like funeral music, whereas Charlie Beal said he didn’t believe the rock & roll concert
would appeal to the bulk of an audience here at Old Lyme Shores.
MOTION - that we accept the offer and pay $500 toward the Cleary band concert (M. Merritt and
D. French to pay the remaining $500), with the date to be determined at a later time - PASSED
3. BEACH ISSUES
a. Sand Build-up
Dino said he would ask Harry Plaut to accompany him and Dave to look at the sand situation in
front of the Phelan’s property, to see if Harry can level it off where it has built up so high in front of
the sea wall.
b. Patafio Bushes
Dave said he is going to call the Patafios, who are here now, to ask them to take a look with him at
a few places here where overgrown bushes have been cut way back and are thriving - at the
Costello, Anderson, and Symon properties on Brightwater.
c. Drainage
Charlie Beal reported on the significant flooding from storms this spring and distributed photos he
took after the March 2 and March 26 deluges. He himself cleaned out the drainage pipe, and he
called First Selectman Tim Griswold, who was away on vacation, and John Roche, head of Old
Lyme Public Works. He also talked to Joel Weisman of Old Colony, who viewed the situation.
Charlie also had pictures from the April 15-16 Northeaster, after which the drainage pipe was
completely submerged and could not be seen. Charlie says one person should be assigned to
keep an eye on these things. He’s been doing it voluntarily, but we need a program of
maintenance, with someone who will walk by regularly and check the drainage pipe. Charlie will
continue to do this until someone is appointed. He also stated that Old Colony should share with
us the cost of having this person monitor the situation and keep the drain clear.
John Roche told Charlie last year that it is his (Roche’s) responsibility to keep that pipe open and
running.
But Dave Woolley said it will be at least a year or two before the Town actually comes up with
money to help alleviate these problems. The newest drain that we put in is not running, according
to Dave, and we will pay Bob Swaney to repair this broken drain, and where a truck damaged a
lawn also needs repair. Plus there is a closed septic tank far down on Sea Spray that is leaking
and needs attention.
Dave said that a letter to John Roche may be the next step to be taken in dealing with the
Sheffield Brook flooding and drainage problem.
4. ATHLETIC FIELD MOWING CONTRACT
Paul Graml has spoken to Kevin Reynolds, whose bid to mow the ballfield is lower than last year’s
vendor (Nickerson). Kevin has bought new mowing equipment and also would like to do additional
maintenance work for us. Last summer we spent $1050 on mowing of the ballfield (six mowings
@$175 in current year budget), plus three mowings prior to June 30, 2006.
MOTION - that we stay with Nickerson for mowing of the ballfield this summer, try to get him to
lower his price, and give other maintenance jobs (painting of benches, etc.) to Kevin Reynolds -
PASSED
5. ATTORNEY BILL McCOY
Paul Rowean said we need a lawyer and suggested that we engage Attorney Bill McCoy of
Uncasville, who has offered to reduce his regular fee of $250/hour to $200 for us. Paul said that
two issues demand immediate attention: what to do with the Gorton Avenue Ext. ballfield and the
question of raising money (what is allowed, according to our Charter). Paul said the ballfield is one
big lot, not two, and we need McCoy’s input on this and other matters. He proposed spending
about $2000 (ten hours of McCoy’s services) to have McCoy look into the ballfield and money-
raising issues, and Paul Graml suggested that we also have him look at our Ordinances (including
height of fences & bushes, encroachment issues, etc.).
MOTION - that we engage Attorney Bill McCoy as lawyer for the Board and for the Association and
that issues to be looked at by him first be pre-approved by the Board - PASSED
MOTION - that we have Attorney McCoy look at two issues - what does our Charter allow in terms
of raising money, and what are our options regarding the ballfield - at a cost not to exceed $2500
- PASSED
Terry Walsh suggested looking into the possibility of using the ballfield as a parking lot this
summer - hiring someone to work down there directing cars and collecting fees. The Board raised
some questions regarding how this might affect our tax status and other issues, and Terry offered
to look into these matters.
MOTION - that we have Attorney McCoy review our Ordinances, at a cost not to exceed $1000 -
PASSED
Paul Graml will ask McCoy to try to complete this review before our June 16 Annual Meeting.
6.. WATER PIPE PROJECT - STATUS
According to Dino Genga, CT Water Company is willing to extend indefinitely its offer to replace
the pipes on Brightwater. They have put this project on hold, until the Association approves
funding for paving.
Dino will speak at the Annual Meeting on the status of this situation, reviewing the results of the
test borings and other related matters, but he will not put forth any new proposals at this time.
7. PROJECTED BUDGET - 7/1/07 - 6/30/08
Dave distributed copies of his budget draft for the 7/1/07 - 6/30/08 fiscal year. Paul Rowean
offered to produce a budget spreadsheet and have it ready to distribute at the Annual Meeting.
The Board discussed a few of the budget items. Charlie Beal noted that nothing was budgeted for
road maintenance, but some repairs are needed. He said lower Billow Road is especially bad and
someone could get hurt (a child on a scooter, for example) if their wheel caught in a crack or hole.
Paul Rowean offered to get quotes from four or five contractors for repairing the cracks and holes,
and $2000 was inserted in the 2008 budget draft under "Road Maintenance."
Under "Professional Fees," Dave explained that the $1200 current year figure represents two
Robinson & Cole bills, regarding the flat rocks, and a CPA bill for getting us on line. The $1675
current year item for Beach Manager was changed to $0, since we have had no Beach Manager
this year, and Paul Graml suggested eliminating this item and replacing it with "Beach
Maintenance." The $8800 under "Miscellaneous" reflects engineering fees and related costs.
The Board agreed to keep the mill rate at 1.68. Paul Graml asked what we ended up with as a
surplus balance for the current year (to be determined). There was some discussion of changing
the dates of our fiscal year, with Dave Woolley strongly in favor of retaining the July - June format.
8. REPORT OF THE NOMINATING COMMITTEE
Paul Graml, Chairman, reported that Wilson Flynn, whose Board term is expiring this year, has
chosen not to seek an additional term, after many years of valued service to the Association. The
Committee has nominated Bill Hardy to fill this position. Dino Genga, whose term also is expiring, is
interested in serving another three years. The Nominating Committee will have another meeting to
deal with remaining issues.
9. OTHER BUSINESS
a. Treasurer’s Report
Anne Conway reported that we have $17,176.44 in savings account and $9,295 in checking, with
$500 in current bills.
b. Next Board Meeting
Board of Governors will meet Sunday, June 3 at 6:00 PM at Dave Woolley’s house.
c. Budget Meeting
Thursday, May 31 at 6:00 PM at Paul Rowean’s house - Dave Woolley, Paul Rowean, and Anne
Conway will meet, to finalize the budget.
d. Aerial Photo
The Board approved Anne Conway’s request for permission to tell Julia Nixon that she will not be
given $350 for an aerial photo of Old Lyme Shores at low tide.
Anne said Julia also should be told not to book String of Pearls for next year, immediately following
their July 14 performance here.
e. Beach Movies
Kevin Reynolds will be asked to be in charge of Friday night beach movies again this year, with T.
C. Nixon as back-up.
f. Rock & Roll Concert
The Board decided on a date for this concert - Saturday, August 11.
g. Delinquent Taxes
Anne Conway mentioned that the owner of a small parcel at up at the corner of Canty and North
Lanes has not paid taxes in ten years - total owed, mostly interest, is just under $200.
The meeting was adjourned at 11:45 AM.
.
Respectfully submitted,
Constance L. Gray
Secretary
BOARD OF GOVERNORS MEETING -Sunday, April 29, 2007, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Mary Finley, Wilson Flynn, Dino Genga, Terry Walsh, Anne
Conway, Connie Gray
Absentees: Charlie Beal, Paul Rowean
The meeting was called to order at 9:05 AM by President Dave Woolley.
1. GUARD SERVICE
Mary Finley expressed satisfaction with last year’s service provided by Ace Security and the Board
agreed. She wants to make arrangements with them for this year and will request certain
personnel that were particularly effective. It was noted that night service was especially good last
summer.
MOTION - to engage Ace Security for Summer 2007 - PASSED
Mary said that there will be a slight increase in cost this year. She will tell Ace that we need extra
guards for the 4th of July week, with all four roads open. Guard service will commence on
Saturday, June 30.
2. PATAFIO SHRUBBERY/BEACH RULES
Dave Woolley reviewed the Patafio situation. Paul Rowean met with the Patafios on September 8,
2006, and asked them to cut back shrubbery to 50% of present height and cut back from the
road. Nothing happened and Dave wrote them another letter on November 22, 2006. They
responded in January, 2007, with copies of their landscaper’s bills and assurance that the bushes
are maintained at a level to keep them healthy and preserve their integrity. Dave said they will be
advised to look at bushes at 35 Brightwater and at 27 Brightwater; both were cut back
considerably and are very healthy. Dino Genga said that according to specialists at Salem
Country Gardens, privet hedges can be cut back any amount at any time and they do very well -
they’re indestructible. Frank Farrelly, next door to Patafio, is very upset that nothing yet has
happened to correct this problem.
Paul Graml suggested that we postpone further communication with Patafios until revised beach
rules are in place (covering bushes, fences, etc. - height limits). Paul and Dino met last week with
William McCoy, attorney from Uncasville who has experience with beach associations, towns, land
use issues, etc. He will work for us on an hourly basis at a discounted rate ($250/hour = his
regular rate) and his first assignment will be reviewing our ordinances. When this task is
completed, then we should get back to the Patafios.
3. MARK PHELAN LETTERS
Dave has received two letters from owner Mark Phelan (77 Sea Spray), one in January after the
town approved his dormer project, and also expressing his objection to the dumping of seaweed
near his house, and another in April regarding his previous concerns (seaweed, boats parked on
the beach - hazardous during storms, etc.). Dino said that beach cleaner Harry Plaut will no longer
dump seaweed on the beach - just over the fence from Old Lyme Shores. Dino met with Harry in
November to review his performance last summer and Harry said seaweed will be hauled away to
the dump daily.
Paul Graml will make sure that the revised ordinances include boat regulations - which kinds of
boats are to be parked where, etc.
4. BOAT REGISTRATION
Dave suggested that we might want to ask boat owners to register their boats with the Association
so that we have a record of owners, who are responsible for removing boats by November 1.
5. SWIM LINE INSTALLATION AND PERMIT/RAFT PERMIT/BEACH MAINTENANCE
Harry Plaut is now licensed to install the swim line. Dave said we need to replace a few sections of
the line that are missing. Dino noted that, according to Harry, we need a raft permit only if the raft
is located outside the swim line.
Al Bond did some beach work last week with his bulldozer, grading the sand and clearing some
litter. Dino said that we pay Harry to do this kind of work and there should be some coordination
regarding his and Al Bond’s services.
Dino also noted that the town is now charging Harry to dump seaweed, so we need to amend his
contract to reflect this additional cost.
Frank Farrelly and George Finley have offered to monitor beach cleaning this year, keeping track
of what is done and when it is done.
Ours will be the first beach cleaned daily in July and August - first on Harry’s schedule - and he will
be bringing a small trailer, parking it at the Saltaire ramp, and hauling it off each day to the dump.
On days when the dump is closed, he will park the trailer down at the ballfield, close to the tracks
and covered with a tarp.
6.. WATER PIPES - CONNECTICUT WATER COMPANY
Dino said that pipe replacement has been cancelled for this year, but that CT Water says they
could include it in their budget for next year. We paid $6,000 for the survey of Brightwater Road -
test borings went down about six feet part way down Brightwater , and approximately from Dino’s
house on down the borings were only about four feet deep, because of ledge.
Dino noted that this month marks the 80th birthday of our water pipes - installed in April, 1927 -
and concluded with the observations that CT Water doesn’t want to hear from us until we have the
money to proceed with their plans.
7. ANNUAL MEETING
The Annual Meeting will be at 10:00 AM on Saturday, June 16, 2007, at Mile Creek School.
8. AUTO STICKERS
We will use the same stickers as last year. Mary said we still have about one-third of the original
supply, which should be sufficient.
9. OTHER BUSINESS
a. Flooding
Dave said that in spite of the very wet winter, we can consider ourselves lucky compared to some
other beaches that suffered much more damage. He said that the town is applying for a grant of
less than $50,000 to work on drainage problems in the Sheffield Brook area. Mr. Deleo at 73 Sea
Spray has to have his septic system pumped every time we have heavy rain and is threatening to
sue the town, Old Lyme Shore, and Old Colony. Tom Lally, who is purchasing 54 Sea Spray,
wants to talk to us about standing water in his back yard, which also occurs at George Howley’s
next door. Paul Graml noted that drainage problems are Charlie Beal’s domain and Dave said he
will speak to Charlie about these issues.
b. Trash cans
Mary Finley suggested that we pay someone to put the beach trash barrels up on the pavement
for trash collection twice a week and then back down on the sand, plus open and close the gates
three times a week (including Tuesdays for recyclables) for the trucks to come in. Kevin Reynolds
has been getting $35 per week for doing the Friday night movies; we will ask if he wants to
continue handling this job (right of first refusal) and also take on the trash duties. Another possible
candidate is T.C. Nixon.
c. Treasurer’s Report
Anne Conway reported that we have $17,176 in savings and $10,000 in our checking account.
Anne proposed that the Association reimburse the Finleys for water provided to the guards. The
Board agreed with this suggestion.
d. Nominating Committee
Paul Graml will head the Nominating Committee; other members will be Mary Finley and Terry
Walsh. Board members whose terms are expiring this year are Dino Genga and Wilson Flynn.
Interest in joining the Board has been shown by Mark Phelan, Gil Soucie, and Julia Nixon. Anyone
wanting to be considered for election should notify a Board member or Officer in writing.
e. South Lyme Property Owners’ lawsuit
Anne Conway asked if there was any news and Dave said that there is hope that by November
there will be some resolution in negotiations between this group and the Town of Old Lyme.
f. Cracks in the road
Mary Finley reported that there are large cracks in the pavement on Sea Lane in the area of her
property and the Farrelly’s. Dave said that this should be patched before the Annual Meeting.
The meeting was adjourned at 10:25 AM.
.
Respectfully submitted,
Constance L. Gray
Secretary(See attached file: BoardMtg4-29-07.wpd)
1. BOARD OF GOVERNORS MEETING - Saturday, October 7, 2006, at 9:00 AM, at Dave Woolley’
s house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Mary Finley, Wilson Flynn, Terry Walsh, Dino
Genga, Paul Rowean
Absentees: Anne Conway, Connie Gray
The meeting was called to order at 9:00 AM by President Dave Woolley.
1. PATAFIO BUSHES
Paul Rowean reported that he met with Dr. and Mrs. Patafio the day following the last Board of
Governors meeting. He asked them to cut back their bushes to 50% of the present height and cut
them back from the road. They said that they would and that their landscaper was coming the next
week. Paul said that he reported on his Patafio visit to the Farrellys the next day. Mrs. Farrelly
said she hoped the deep cutting would happen.
MOTION - that the President write a letter to the Patafios requesting their cooperation - PASSED
2. BEACH ORDINANCES
MOTION - to request paid services of Attorney Anita Schepker in reviewing the beach ordinances
- PASSED
3. BEACH CLEANING AND MAINTENANCE
Dino Genga reported on the end-of-season review of services by Harry Plaut. Problems were
discussed regarding beach cleaning outside the prescribed hours, storage of reclaimed seaweed
on the beach, and availability of back-up cleaning personnel.
Harry Plaut recommended purchase and installation of two snow fences to hold back beach sand
at Billow (150 feet) and at Sea Spray (100 feet).
MOTION - to purchase the snow fences recommended by Mr. Plaut at a cost of $602, plus $250
for installation - PASSED
4. VENDOR INSURANCE
Wilson Flynn recommended that all vendors provide proof of insurance for next year and the
naming of Old Lyme Shores Beach Association as insured. It was recommended that next year the
Treasurer hold all contracts and insurance forms.
5. PAVING/PIPES PROJECT UPDATE
a. Road Report Being Prepared
At the June meeting, the Association authorized road boring samples and site work to determine
conditions that would impact paving. This has been done and the report being prepared will
itemize auger rejection and will be delivered soon by Dave Annino.
b. Letter to Connecticut Water Company
Dino Genga reported a letter was written to the Connecticut Water Company advising that Old
Lyme Shores had not obtained approval of financing for the Brightwater project proposed for
March, 2007. The letter had a request as to whether CT Water would offer the same plan in Fall,
2007 or Spring, 2008.
c. Engineering Plan
The next step is to prepare engineering plans. It was stated that Old Lyme Shores would do the
engineering plan for paving and CT Water would do the plan for water pipe installation. It was
commented that Gil Soucie, at the June, 2006 Annual Meeting, had confirmed support for Old
Lyme Shores to spend $22,000 for the engineering plan.
d. Meeting with Connecticut Water Company
Dino said he would set up a new meeting with CT Water. It will include Joe Wrenn, Bill Randazzo
(40 Sea Spray), and other Old Lyme Shores representatives. Dave Woolley asked to attend. Old
Lyme Shores has been in CT Water’s budget for Spring, 2007.
e. Recommendations
Wilson Flynn said Old Lyme Shores needs legal counsel to review the plans, as oversight for OLS
volunteers. Paul Graml stated it was the right thing to do to move ahead with the $22,000
engineering job.
6.. LEGAL COUNSEL AT ASSOCIATION MEETINGS
As a result of opinions that the September 9th Fall Meeting did not go favorably with the Board of
Governors presentation, the Board discussed the need for legal counsel at Association meetings.
MOTION - to have paid legal counsel (Halloran and Sage) at the Spring, 2007 and Fall, 2007
Association Meetings, to prevent illegal votes and have voting by paper ballot - PASSED
Paul Graml said Old Lyme Shores needs a verbatim transcript and the meetings should be
recorded.
7. FINANCING
a. Committee Meeting
Paul Rowean reported that he held a September 23 meeting of his financing committee. Attending
were Stan Ahlers, Stephen Gray, Gil Soucie, and Kathy Stalk. They received requests to join by
Mark Phelan and Cathy Petrillo, who were advised to join in the future. Paul said the committee
plans to discuss financial options for the future. Kathy Stalk will seek information from the DPUC,
as will Gil Soucie. The quitclaim documentation (when CT Water acquired our water system) will be
shared with Attorney Mike Halloran. It was stated that DPUC should have a grand plan for
shoreline communities.
At this meeting, Stephen Gray said that to fix the deed to the Gorton Avenue Ext. ballfield property
(to remove the restriction of use) would require 192 resident signatures. He has approached a title
insurance company willing to provide an affidavit by the Board of Governors and signatures by a
majority of the Association.
b. Cell Tower Proposal
The Board discussed a proposal to generate income from the ballfield property by erecting a cell
tower on the site, and the idea was not considered worthy. Paul Graml said he would respond to
an e-mail from Mike Riggio (316 Saltaire), who suggested the cell tower.
c. Ballot on Ballfield Sale
The vote on selling the Gorton Avenue Ext. property was discussed. The vote was cancelled at
the September 9th Fall Meeting, before the vote deadline date of September 15. Ballots received
prior to September 9 were counted by Wilson Flynn and Mary Finley. The vote reported was 26
votes not to sell and 46 votes in favor of selling the property. It was voted to remand the ballots to
the custody of the Secretary, Connie Gray.
8. FINANCIAL REPORTING
A memo calling for more complete financial reporting by the Treasurer at each Board of
Governors meeting was discussed. The suggestions were reported as helpful, and in the absence
of the Treasurer will be taken under advisement.
Dave Woolley said that the 6/30/06 Treasurer’s Report is not yet completed. It will be finalized by
early November.
.
Respectfully submitted,
David B. Woolley
Secretary Pro Tem
OLD LYME SHORES BEACH ASSOCIATION
FALL MEETING - Saturday, September 9, 2006, at 10:00AM, at Mile Creek School
The meeting was called to order at 10:00 AM by President Dave Woolley. He introduced Officers
and Board of Governors members seated at the front of the room. He extended thanks to Lou
Sanelli, who has over the years repaired and maintained our traffic barriers, which have been put
into storage for the winter. He also thanked the Board for all of their efforts, and especially Mary
Finley for her oversight of the guards throughout the summer, and he thanked Julia Nixon and
Charlie Galetta for their hard work looking into drainage needs, and many others who gave of
themselves for the benefit of the Association.
1. DRAINAGE REPORT
Charlie Beal gave an update on the drainage situation. He recalled the terrible damage caused
by heavy rains last fall; the October 15 storm, for example, produced major flooding, damaging
homes and autos here. Last week’s heavy rain also was very damaging. Charlie thanked Julia
Nixon, Charlie Galetta, and many others who have devoted their efforts to looking into drainage
problems. He talked to John Roche, head of Public Works for the Town of Old Lyme, who
acknowledged that it is the responsibility of the town to keep the Sheffield Brook drain pipe clear.
The problem is that the pipe is too small; it must be kept clear of debris and it tends to back up
during storms because it is not of sufficient size to handle the increased volume of water.
Charlie said that the plan is to have Dave Woolley and Harry Plaut, President of Old Colony and
recently elected President of the Federation of Beaches, meet with First Selectman Tim Griswold
and hand-deliver a letter written by Charlie and signed by both Harry and Dave. Charlie read the
letter to the meeting, in which he summarizes the Sheffield Brook drainage problems, thanks
Griswold and Selectman Skip Sibley for personally viewing the storm damage last October 16, and
requests that the Town install an additional pipe and maintain the drainage system. After reading
the letter, Charlie said Dave is in the process of setting up a meeting with Griswold and Sibley,
which we hope will take place within the next week or so.
Dave said that with warnings of storms and extremely high tides last week, he hired two young
men to get 28 small boats off the beach and up on the grass at Billow and Sea Spray. He also
noted that George Finley recently retrieved our raft, when it broke loose during a storm. Dave
requested that people put some sort of identification on their boats, and also reminded them that
all boats must be removed from the beach before November 1.
2. SECURITY REPORT
Mary Finley summarized the performance of Ace Security and was applauded when she
concluded that overall they did a fine job. She thanked Association members for their kindness to
and cooperation with the guards, and noted that the guards indicated that they really like it here.
Dave Woolley thanked Mary for all of her work and especially for opening her home to the guards
for use of toilet and refrigeration facilities.
3. BEACH CLEANING
Dino Genga reported that we spent $2050 less than last year on beach cleaning and on the
whole, Harry Plaut did a pretty good job. Approximately 200,000 pounds of seaweed were
removed from the beach this summer. Dino will be meeting with Harry Plaut in mid-September to
review and evaluate the job done, and he thanked everyone for their input throughout the summer
- he will convey all of their comments to Harry.
Mark Phelan commented that it is imperative that heavy seaweed be hauled away immediately,
even if we have to pay more for this service - sometimes this summer our seaweed was just
deposited in a huge pile at Old Colony, near our beach, and it needs to be removed completely
and immediately.
Julia Nixon said she realizes that Harry Plaut has many customers, but she cares only about Old
Lyme Shores and she feels he should be here every day from 7:30 - 9:30 AM and not later when
the beach is full of people.
David French noted that at one point this summer Plaut missed almost a week - he was here on
Sunday and not again until Friday that week - this should never happen.
Dave Woolley observed that we didn’t have this problem with our former contractor. Nickerson
was here faithfully from 6:30 - 8:30 AM every day, day in and day out, but Nickerson doesn’t have
the beach-cleaning machine that Plaut has. It was also noted that beach cleaning during peak
hours created a hazardous condition; guards were sometimes asked to make sure that children
didn’t get in the way of the cleaning machine.
4. SALE OF BALLFIELD
On this subject, Gil Soucie suggested that the ballots be kept, after being counted, for possible
future reference, if needed.
Paul Rowean led the discussion of the ballfield sale. The Board is in favor of establishing a
reserve fund, for future capital improvements, and feels that since the ballfield is not being used
and is costing us over $1600 a year to maintain, it would be wise to sell it and use the proceeds to
establish such a fund. A few obstacles have been encountered recently, namely that the Town
requires 1.5 acres to subdivide into two lots and the ballfield is only .9 acres and also that the
deed restricts the use of the property to only recreational purposes. Paul is forming a
subcommittee to study the issue, including retired businessman Stan Ahlers, CPA Norman Yester,
retired banker Gil Soucie, condominium officer Kathleen Stalk, and possibly state property agent
and attorney Stephen Gray. In answer to questions presented, Paul said that as of now, the
property does not include beach rights, estimated sale price would be $200,000 - $215,000, and
ballots on the question of selling it will be counted at the next Board meeting.
Sally Howley suggested that we sell Old Lyme Shores calendars if we need more money, rather
than sell property. Craig Stalk said there are far too many unanswered questions to be voting on
this matter at this time. Diane Duhaime agreed that it is too early to vote. Barbara Beal
suggested that we use the property for recreation, and Ed McSweegan echoed this idea, saying
that his children grew up with a recreation program here and perhaps we need a new Board of
Governors to pursue this. George Merritt, on the other hand, said we shouldn’t keep putting it off
- if we need money, sell the ballfield now. Marilyn Keefe said we need a better understanding of
what is our current financial condition - how much do we have and what exactly would we do with
more? Steve Potter suggested that we need to stick to one issue at a time.
MOTION - that the voting process in progress, involving the sale of the ballfield, be stricken and
disallowed - PASSED
After this motion was passed, there was further discussion of this issue. Diane Duhaime said we
should have another ballot once we have much more specific information on this subject. Kathy
Petrillo said that the first time she’d heard anything about needing money was at the June Annual
Meeting - exactly what do we need money for? Joe Keefe said if we need money we should raise
the mill rate - incorporate it into our budget rather than sell property to establish a reserve fund.
Someone suggested that we get a cell phone company to put up a tower and thereby derive
income from the property. Mary Miles reiterated the suggestion that we explore recreational
possibilities.
5. WATER/PAVING PROJECT
Dave Woolley said that there would be no vote at this meeting on the proposal to borrow $150,00
for paving of Brightwater Road, as was stated in error in the call to this meeting. Dino Genga
gave an update on this subject. He said that approximately seven years ago, the Association
decided to institute a road paving program. Last year we did upper Saltaire. Also last year, Old
Colony worked with Connecticut Water Company on their water/paving project. When we
approached the water company, they expressed a willingness to complete Brightwater - they put
year-round pipes (8" diameter, 5' deep) on upper Brightwater a few years ago and they are willing
to finish what they began. We are having test borings done on Brightwater this week, and next
week an engineering survey will be done. We are using the same civil engineer Old Colony used
for their project. Our cost for this Phase 1 Brightwater project is only the $150,000 for paving.
Paul Rowean presented a couple of Power Point slides to illustrate what Dino was discussing.
Dino projected that we would probably be ready for an Association vote by mail on this $150,000
Phase 1Brightwater project by January or February, 2007.
Discussion followed, with many questions raised about this project. Craig Stalk suggested that
instead of lambasting the Board at this meeting, questions should be e-mailed to the Board and
the Board should post these questions and the Board’s answers on the OLS website for all to
see. He added that his question right now is what are the water company’s responsibilities - aren’
t they, rather than OLS, obligated to pay for improvements to the system? They own the system -
why should we pay their maintenance costs?
Paul Graml summarized the situation, stating that if we had the choice, we’d probably prefer to do
another road first, one more in need of repaving than Brightwater. But Connecticut Water
Company prefers Brightwater, choosing to finish what they started, and that is their position.
David French said we need clarification from CT Water about laterals - who will pay for hook-up of
each property to the new system? Paul Graml said we have the answer - CT Water will pay for all
pipes, installation, and laterals on Brightwater. Rosalie Zanoni said she came to this meeting
expecting to vote on a $1 million project, and Dave Woolley once again apologized for the error in
the call to the meeting, which said there would be a vote on the $150,000, not on a $1 million
project. Paul Zanoni asked why we need 8" pipes, at a cost of $2000/foot, and why we need a civil
engineer. Mike Francoeur suggested that we do the one road, as per the current water company
proposal, and then explore in depth where to go from there. Brian McGovern stated firmly that he
is not paying for anything - CT Water Company is responsible for everything. And Bill Gardiner
said this project should not be voted on in January by mail - we won’t have the information we
need by that time. Paul Graml replied that we have the water company calendar to deal with.
MOTION - that we postpone voting on the water/paving project until the June, 2007 Annual
Meeting, when we have all the information we need.
An AMENDMENT to this motion - that we have a representative from CT Water Company present
at our June, 2007 Annual Meeting, to answer all questions - was PASSED and then the above
MOTION, as amended, was PASSED.
After this, there was further discussion. Bill Randazzo asked why we are paying $3700 for test
borings? Why are we paying for anything that CT Water Company should be paying for?? Roger
Zito once again reminded us that year-round water in no way guarantees year-round occupancy -
Town approvals (zoning commission, building inspector, health department, etc.) are needed for
this. Hope Regan suggested that we have a capital improvement fund, financed via our annual
Association assessment, so that the Board doesn’t have to go to the Association every time it
needs money for something. And Connie Merritt observed that we are a community confronting a
diversity of crucial issues today, the result of years of neglect, and we must somehow determine
how we are going to go forward.
6. OTHER BUSINESS
a. 2007 Recreation - Julia Nixon commented on the great success of this year’s Fourth of July
festivities and said next year’s celebration will be on Saturday, June 30 (July 4 is Wednesday).
String of Pearls concert will be Saturday, July 14, 2007, from 7:30 - 9:00 PM, at a cost of $550.
Julia also suggested we have a Halloween in July celebration, with children in costume trick or
treating (homes participating would post a sticker on front door); White Sands has such an event.
b. Open House - Anne Conway reminded everyone about the get-together from 4:00 - 6:30 PM
today at her home at 37 Billow Road.
c. Appreciation - Mary Howley expressed the Association’s appreciation for all that Julia Nixon
does every year to enrich the summer season for everyone here at Old Lyme Shores.
The meeting was adjourned at 12:10 PM.
Respectfully submitted,
Constance L. Gray
Secretary
BOARD OF GOVERNORS MEETING - Friday, September 8, 2006, at 6:00 PM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Anne Conway, Dino Genga, Terry Walsh, Charlie Beal,
Paul Rowean, Mary Finley, Connie Gray, Ed McSweegan
Absentee: Wilson Flynn
1. WELCOME GUEST
Ed McSweegan of Saltaire Drive was in attendance and had some questions for the Board:
a. Who is counting the mail ballots regarding sale of the ballfield? Paul Rowean said this has not
yet been decided. Ed suggested that two Association members in favor of and two opposed to the
sale count the ballots.
b. Why are we voting before discussing the subject? Was it discussed at the June Annual
Meeting? It was not discussed at the Annual Meeting. Paul Graml spoke about the issue and said
he personally is in favor of the sale, but the vote will ultimately decide the matter.
2. FALL MEETING AGENDA
a. Report on Drainage - Charlie Beal said he faxed the draft letter to First Selectman Tim
Griswold from Dave Woolley, OLS President and Harry Plaut, President of Old Colony, to Joel
Weisman, Harry’s drainage man. Harry asked that we contact him after Old Colony’s September 6
meeting. Dave has a call in to Harry and is waiting for response. Then he will schedule a meeting
with First Selectman Griswold and he and Harry will hand-carry the letter to that meeting.
b. Report on Security - Mary Finley said that Ace Security provided good service this summer -
they enjoyed being here and OLS people seemed to be very pleased with them. Dave thanked
the Finleys for being so accommodating to the guards, making available their toilet and
refrigeration facilities and storage space in their garage for walkie-talkies.
c. Report on Beach Maintenance - Dino Genga said that on the whole Harry Plaut did a good job
of keeping the beach clean. Dino will have an evaluation interview with Harry when he completes
his work here next week, at which time he will discuss with him all of the comments and
observations (both the good and the bad) he has received during the course of the season from
Association members. He received four equal payments of $2750 for his service here ($2050 less
than we spent on beach cleaning last year) and next year’s contract is for the same amount. Mary
Finley asked Dino to request that Harry have someone lined up for immediate service here when
we have extremely heavy seaweed and Harry is up in New Britain.
3. NEW PROGRAMS
a. Sale of Gorton Avenue Extension lot - Paul Rowean said that we have an asset we are not
using that is costing us more than $1600 annually to maintain. We could better use this asset for
important needs. There are restrictions on the use of the property (for recreation only), however
Paul said he has received encouraging news in the last day or two that there may be ways to get
around this. Ed McSweegan said that he was on the Zoning Board in Old Saybrook for many years
and that he is very knowlegeable about these matters.
b. Water main/paving project - Dave will announce at the Fall Meeting that no vote will be taken at
that time (the call to the meeting had said, in error, that a vote would be taken). Paul Rowean will
speak about financing the project and about the advisory group he is forming to look into various
aspects of project financing, including Stan Ahlers, Gil Soucie, Kathleen Stalk, Norman Yester,
and perhaps Stephen Gray.
The meeting was adjourned at 6:35 PM, at which time the Board went into Executive Session.
Copy of relevant document is attached. Executive Session adjourned at 7:15 PM.
Respectfully submitted,
Constance L. Gray
Secretary
September 8, 2006
To: The Old Lyme Shores Board of Governors
From: Paul Graml
I need to make everyone on the Board of Governors aware of a very important matter.
I know I often ask people to think of Old Lyme Shores as a municipality rather than a traditional
“association”. This is because under Connecticut State law, we are one. As a municipality, we are
subject to certain State laws such as a Charter passed by the legislature and State open meeting
laws. Many of the issues before this Board have significant financial or policy implications.
The fact that we function like a municipal government means that every legal motion passed by
the Board of Governors and every proper vote conducted by the Association is binding. Legally,
we cannot choose those we want to perform and disregard those we do not agree with. When this
occurred in the past, I assumed they were isolated oversights. I now believe we are falling into a
pattern.
I want to make sure that everyone understands that we are often operating under laws, not
guidelines or rules, of our own making. I cannot allow this to continue without making everyone
aware of these violations and insist that they are not repeated in our future actions. When we go
against our voted on decisions, we disrespect our membership, damage the integrity of this Board
and, most seriously, we violate Connecticut State law.
Respectfully,
Paul Graml
Vice President,
Old Lyme Shores Board of Governors
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING - Sunday, August 20, 2006, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Anne Conway, Wilson Flynn, Dino Genga, Terry Walsh,
Charlie Beal, Paul Rowean, Mary Finley, Connie Gray
1. WELCOME GUESTS
a. Frank Farrelly - two concerns:
1) Hedges
His neighbor’s (Patafio - 3 Sea Lane) hedges are vastly overgrown and the Patafios refuse to
direct their landscapist to cut them back . Since they were last trimmed, they have grown 24"
higher and 7" deeper, and they extend 4' into Frank’s property. They totally block his ventilation
and view, the side of his house and garage are green (he has to power wash these surfaces), and
Frank wants this problem remedied now. Two years ago, Margaret Farrelly asked Cheryl Patafio
to have the hedges cut back to regulation size and nothing was done. Frank spoke to the
landscapist, who said his order from the Patafios was to trim only. The Patafio house apparently
is for sale and Frank wants this issue settled before the sale. He cannot use his side yard and
cannot see through the hedges - he wants his view restored and his side yard opened up.
2) Seaweed on the beach
Frank says the sand is beautiful but the seaweed is awful. Something needs to be done about the
beach cleaning procedure; the bulletin board notices request that people not set up chairs and
umbrellas on the sand until the cleaning is done (around 9 - 9:15 AM), but there have been
numerous occasions of beach cleaning being done in the afternoon, long after beachgoers have
settled in for the day. It was noted that in the last two days, Harry Plaut has taken out 17 bucket
loads (17,000 pounds) of seaweed, and that his machine was disabled this past week and there
were two days when he did not clean the beach.
b. Bill Gardiner - golf carts:
Golf carts here are a problem, according to Bill, and he thinks we should do something about them
before a tragedy occurs. OLS members have been informed that golf carts are illegal on our
roads. Calling the police is about all we can do, but people don’t want to report neighbors to the
police. His neighbors across the street (#2 Sea Spray) drive their cart to the beach with their
cooler and park there, returning home only to replenish their cooler contents and then back to the
beach front - their cart is parked at the beach 7-8 hours a day. Bill is bringing this issue to the
Board to point out the seriousness of the problem and to ask what the Board is going to do.
c. Board discussion and action:
After Frank and Bill left, the Board discussed the issues.
1) Patafio hedges
Mary Finley said that Cheryl Patafio was offended by Margaret Farrelly’s request two years ago
and that was the end of that. Paul Rowean said someone from the Board should speak to the
Patafios and offer a compromise. Dave Woolley strongly suggested that two people should meet
with the Patafios. Paul Graml and Paul Rowean offered to go, to inform them that their hedges
need to be cut back, for safety reasons and to restore the neighbor’s view.
MOTION - that Paul Rowean and Paul Graml act as emissaries, meet with the Patafios, and try to
work out a compromise plan for their hedges - PASSED
2) Motorized vehicles
Mary Finley asked what we are going to do about the rapidly increasing number of motorized
scooters that are being parked near the bike racks at the beachfront. Should we allow them
to park there? Should we allow them on our roads?
MOTION - that we treat motorized scooters as motor vehicles and not allow them on our roads or
to be parked at the beachfront - PASSED
2. TREASURER’S REPORT
Anne Conway reported that we have $472 in savings account and $45,000 in checking (with only
one unpaid bill).
3. NEED FOR WRITTEN DOCUMENTATION
a.Winter storage
Dave Woolley distributed copies of a memo he has addressed to Dino Genga and other BOG
members, recommending that we get an itemized receipt signed by Harry Plaut for all OLS
equipment that Plaut stores for the winter (as per BOG-approved $800 contract with Plaut), to
safeguard our property.
Paul Rowean inquired about maintenance of traffic barriers - should he power wash the barrier in
front of his house on Billow Road? - Dave said yes.
b. Insurance file
Dave also recommended that we have on file copies of all of our vendors’ insurance and that we
be named as “additional insured” in each of these policies. This pertains to Harry Plaut, the
person who puts our raft in and out of the water, and anyone else with whom we have a contract.
We also must call each insurer and get confirmation that each policy is in force and not being
cancelled, These measures are necessary to cover ourselves and protect our interests and
investments.
c. Golf carts
Wilson said we also should get copies of golf cart owners’ insurance. Paul Graml said we should
not do this and we were also reminded that the Randazzo vehicle is not a golf cart.
MOTION - that Paul Graml draft another golf cart letter, as a follow-up to golf cart letter sent to
members with call to the Annual Meeting, distribute this draft by email to BOG for approval, and
then send it to golf cart owners - PASSED
4. ASSIGNMENT OF BOARD MEMBER AS DIRECTOR OF RECREATION
Julia Nixon wants the Board to assign one Board member as Director of Recreation. The Board
discussed this request and was not in favor of it. Paul Graml said Julia should give the Board a list
of her proposals and the Board can act on that.
5. BEACH CLEANING
There was discussion of Harry Plaut’s performance (mixed opinions) - he has been paid up to date
- what should we do now? Mary Finley said he needs to be closely supervised - someone needs
to “ride herd” over him. Paul Rowean and others suggested that we put this matter aside for now
and evaluate him at the end of the season, as per the terms of our contract with him.
6. DRAINAGE REPORT
Charlie Beal expressed his gratitude that there have been no floods since he took on this job as
head of the Board drainage committee. He has talked to Old Colony people involved with this
issue and concluded that what is needed is a large pipe to empty into the Sound, adequate to
handle torrential storms, and the means to keep that pipe clear of debris. He distributed copies of
a letter he has drafted to First Selectman Tim Griswold from Dave Woolley and Harry Plaut,
presidents of Old Lyme Shores and Old Colony respectively, requesting Town assistance with
drainage problems at Sheffield Brook. He read a document from January of this year, an
agreement between the Town and Old Colony regarding Sheffield Brook, which is good for one
year. Now there is need for further action in this matter.
MOTION - that Charlie is authorized to send this letter, once it is approved by Harry Plaut, and that
if there is any major change in its content he will bring it back to the Board for approval before
sending - PASSED
7. WATER AND PAVING REPORT
Dino Genga said that we have engaged the architectural firm to conduct Tests 1 and 2 and we will
need to pay them half ($4,000) in advance and half upon completion. In late November, we will be
ready to go out to bid for the contractor to do Brightwater. Joe Wren will give CT Water Company
a list of specifications - what must be the end result of their work. They will have the road dug up
and taken away, lay 8-inch pipes 5 feet deep, and will cover with gravel. Joe Wren will also give
our paving contractor specifications for what is to be the end result of his work. We will seek three
bids - from B & L, Schumacher, and one other - for paving from 156 to the sea wall.
Dino met with Don Brodeur, Jr., who sold Sound View Improvement Company to CT Water
Company. CT Water was not exactly thrilled, according to Brodeur, but they were forced to
purchase by the DPUC. Brodeur also strongly suggested to Dino that we get Phase 1 done now -
take what we can get now - because CT Water Company is very difficult when it comes to money,
and their new vice-president is especially tight-fisted with the dollars.
Paul Rowean echoed Dino’s sense of urgency about moving right along and getting what we can
get from CT Water Company before they find a way to change their mind and hold back. He also
reported on his discussions with Gil Soucie who has done further research on the ballfield
property at 308 Gorton Avenue Extension.
8. FALL MEETING
Our Fall Meeting will be Saturday, September 9 at Mile Creek School. The Board discussed Paul
Rowean’s suggestions that we bring before the Fall Meeting the question of making the ballfield
property part of Old Lyme Shores, to enhance its marketability, and also the thought that perhaps
we should just resurface our other roads besides Brightwater - tone down the proposed Phases
beyond Phase 1 for now.
Relating to property sales, Terry Walsh mentioned that she has looked into the property for sale
on Shore Road (former Italian-American Club). She called the number on the sign and got Dawn
Root, at Old Lyme Seafood, who is part of a trust that owns the property for sale. She wants to
keep the property but is out-numbered by others in the trust who want to sell it.
The Board discussed a format of having Dino, at the Fall Meeting, propose spending $150,000 for
the Phase 1 Brightwater Road project and then have Paul Rowean present the prospect of selling
the ballfield property for around $250,000. Paul Graml said the Association should vote on these
issues by a mail ballot, not at the Fall Meeting. And we should explain that we are not abandoning
“the grand plan”(all 5 Phases) presented at the Annual Meeting; instead, we are simply modifying
our approach so as to take one step at a time - Brightwater now, the others later.
9. FOLLOW-UP MEETING AND VOTE DURING OCTOBER, 2006
Dave Woolley suggested that perhaps we should vote on the issues by mail and then have
another Association meeting at the end of October or early November.
Charlie Beal said that at the Fall Meeting we should vote on two proposals:
a. Brightwater Road project, at a cost not to exceed $150,000
b. Sale of the ballfield property
Also to be considered is the question of financing - special assessment or tax? - over a two-year
period, payments equal among all, or geared to property value?
It was proposed that Dave write the call to the Fall Mee