Old Lyme Shores BOG Meeting
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING - Saturday, October 3, 2009, at 9:00 AM at Paul Graml’s house.
Attendees: Paul Graml, Paul Rowean, Gail Balavender, Sheila DeLutrie, Jack Thomas, Dino Genga,
Connie Gray
Absentees: Mark Phelan, Dave French
The meeting was called to order at 9:00 AM by President Paul Graml. He announced that this will be
the last Board meeting until next spring. Communications can be handled electronically in the interim,
and our goal is to have preliminary budget numbers by April. Dave French is resigning as Treasurer;
he will stay on until the end of this month and is finalizing the books. He has not indicated whether he
will continue as Tax Collector.
1. APPROVAL OF MINUTES
The Board approved the minutes of the September 12, 2009 Fall Meeting.
2. OLD BUSINESS
A. North Lane Tree Removal
Paul Rowean said that it was determined that the tree overhanging the Walther property is on
Amtrak property, but Amtrak said they won’t remedy the problem. Then they called him back and
said he will hear from them within a week. Amtrak said it’s OK for us to go ahead and have it trimmed
or removed (Wilcox Tree Service quoted $400 to remove two branches and $800 to take the tree
down), but the Board wants Amtrak to do the job. Jack Thomas told Paul to stress to Amtrak that it is
their responsibility.
B. Sheffield Brook Update
Paul Graml attended an FECB (Flood and Erosion Control Board) meeting September 14, where the
bids were further analyzed. The survey portion is where the great differences occurred and the
FECB wants to get new bids with a more specific breakdown in the survey portion. First Selectman
Tim Griswold encourages continuation of the course we’re on, regarding this project, and not looking
back to some so-called "town remedy" of a few years ago.
Jack Thomas asked if we could perhaps develop our own drainage solutions, independent of
Sheffield Brook - just us, without any Old Colony or Town involvement - but Paul Graml stressed that
we’re involved in this collaborative process now with the others and we should see how this plays out
before considering alternative moves.
C. McClure Drainage Update
Paul Graml pointed out the two conflicting schools of thought on this issue: don’t pursue the project if
it is going to put any additional pressure on Sheffield Brook versus do it because the Association
voted to do it. We have a bid from Al Bond from two months ago to install an additional drain and 90
feet of perforated pipe to connect to an existing drain, for $3850. The Board discussed the issue at
length and ultimately voted to engage in the McClure project.
D. OLS Membership Criteria Update
Paul Rowean said he will be working over the winter on preparing the voting cards to be used at
Association meetings. He said he studied the OLS tax list and found only 8 - 10 properties
designated as owned by trusts, LLC’s, etc. Paul Graml is waiting for Attorney Bill McCoy’s
determination as to exactly who is entitled to vote in accordance with our charter.
E. Speed Control Update
Paul Rowean is preparing the survey to send out to the membership as discussed at the Fall
meeting. The Board discussed various questions related to this issue.
Paul Graml pointed out that 2/3 of our traffic gates are almost worn out and will need to be replaced
if we don’t have speed bumps. Speed bumps cost more initially but the traffic gates have higher
maintenance costs. The consensus was that we should try to keep the survey as clear and simple as
possible - Which do you favor - speed bumps or more gates? If you favor bumps, which kind -
permanent or moveable? Paul Rowean will work on the format of the survey, try to include cost
estimates and indicate that bumps are cheaper in the long run, and submit a draft to the Board for
approval.
3. TREASURER’S REPORT
The report was abbreviated due to absence by the Treasurer.
4. COMMITTEE REPORTS
A. Beach
Dino Genga said we have one more year in our contract with Harry Plaut for beach cleaning. He
suggested that Harry would probably be interested in extending the contract to additional years,
which could be advantageous to us at this time. Dino also noted that the snow fence at Sea Spray
will be installed again this fall.
B. Planning and Infrastructure
Jack Thomas suggested an inventory be taken of trees overhanging Association property. The
Board indicated that responsibility for any problems in this regard lies with the property owners, not
the Association.
C. Security
Gail Balavender has talked to Fred Callahan from Point of Woods (head of their Security) and he
feels that Federation beaches should get together and put their security needs out to bid. Paul
Rowean said that six of the nine beaches in the Federation have security services and the
Federation feels that if we collaborate on this, we might get a price reduction.
5. NEW BUSINESS
A. Treasurer Position
Paul Graml said the Board can appoint an interim Treasurer. Sheila DeLutrie volunteered for this
position and also expressed interest the Tax Collector position, if vacant.
B. Audit
The Board discussed having an independent audit of our books done periodically and the
consensus was that we should pursue this.
The meeting was adjourned at 11:00 AM.
Respectfully submitted,
Constance L. Gray
Secretary
FALL MEETING - Saturday, September 12, 2009, at 10:00 AM at Mile Creek School.
The meeting was called to order at 10:00 AM by President Paul Graml.
1. INTRODUCTION
Paul welcomed everyone in attendance and introduced Officers and Board members.
2. OLD BUSINESS
A. Sheffield Brook Funding Update
Paul thanked David Wheeler (Sea Spray Road) for all of his input and work on this project, which
concerns Old Lyme Shores, Old Colony, and the Town of Old Lyme. There have been several
meetings over the past year and the town plans to apply for federal aid (FEMA grant) for one or
more drainage projects. The town’s Flood and Erosion Control Board (FECB) formed a working
group, including Paul Graml as our representative and David Wheeler, which met five times this
summer to develop a scope of work and Request for Proposal (RFP), seeking bids from engineering
firms to evaluate and propose recommendations to alleviate the Sheffield Brook flooding problem.
Nine bids were submitted (ranging from $49,000 to $190,000; average approximately $75.000).
When the FECB concludes its analysis of the bids, OLS and Old Colony will decide what to do next.
Paul noted that although the Town has not committed to participating financially in this project, they
have not said they won’t either - and they are interested in seeking federal assistance.
B. Thank you
Vice President Paul Rowean expressed his gratitude to three individuals for their help this summer:
Bud Smart, who developed and constructed new traffic barriers for our roads, at a cost of $60 each
(old ones cost about $600), which come apart and are therefore easier to transport and are a big
improvement over the others.
Adrian Paulding, who took charge of the Friday night movies, moved the beach trash barrels up to
the road and back down for twice-weekly collection, and also swept and kept clean the beachfront
bench areas.
Gil Soucie, who was so helpful with budget and finance issues, prior to his departure from the Board.
C. Federation of Beaches
Paul Rowean spoke briefly about his work with the Federation and noted two key areas of concern:
Ongoing efforts to improve the effectiveness of police operation of the ATV on the beaches -
supposed to be used, if needed, between 10 PM and 3 AM, but at times disturbed beachgoers
during daytime hours.
Seeking to achieve coordination among Federation member associations in the areas of beach
security and association insurance - could be beneficial to all - Federation is working on this.
D. Proposed Voting Procedure
The Board has been looking into issue of how we vote at Association meetings. Paul Rowean has
asked other associations how they vote and finds they do just about the same as us - voting by show
of hands, which can be rather haphazard and even inaccurate. He is working on a new procedure
involving members signing in when they arrive at a meeting and being given two cards (green = yes;
red = no) to use in voting - one set of cards to each household. Paul also noted that we are still
working with counsel to try to come up with a way to assure that each household gets one vote and
where possible not excluding trusts, estates, LLC’s, etc. Our charter indicates that only "persons"
can vote, not other entities.
E. Tree Hazard
Mrs. Walther, who lives on Billow north of Route 156, has asked the Association to remove branches
from a tree on North Lane overhanging her property. Paul Rowean arranged for an Amtrak surveyor
to come out and assess which if any trees are on Amtrak property. Paul is waiting to hear back from
him.
F. Speed Bumps
Paul Rowean is seeking input regarding the speed bumps on Billow Road. He encouraged people to
convey their ideas via the OLS website (oldlymeshores@yahoo.com) or by calling him at (860)56 1-
5034 or (860)434-8842. Notices to this effect will be posted on our bulletin boards. The Board will be
sending out a questionnaire to the membership regarding speed control options giving them
guidance on how we should proceed.
G. Drainage
Mark Phelan spoke about plans of about ten years ago to undertake a major drainage project -
studies were done and plans to install drainage pipes were under consideration, but we never
followed through - it was going to be very expensive. Regarding the necessity of keeping the culvert
clear and flowing, Mark said that the town has agreed to proactively clean the inlet and outlet if a
storm is coming. The town’s public works department should be contacted if the pipe needs to be
cleaned out. Mark said that we have the catch basins cleaned once a year and that will be done this
fall.
Paul Zanoni suggested that the conduit that is under the sea wall at Sea Spray should be extended
out into the Sound, like our other conduits. Dave Woolley confirmed that the town replaced this
conduit in the past fifteen years and Paul Zanoni reiterated that it needs to be extended.
3. TREASURER’S REPORT
Dave French reported that right now our surplus is about $32,000. He will invest the surplus in a CD
or Money Market fund soon, to keep it separate from our regular savings. We have about $75,000 in
checking and $10,500 in savings, with approximately $28,000 in current payables. About 79% of
taxes have been collected to date.
4. COMMITTEE REPORTS
A. Security
Gail Balavender, Board member in charge of security, thanked Mary Finley for assisting her when
she assumed this position. She noted that of the $32,000 budgeted for security, we have spent
$26,000 to date. We saved some money by cutting back on security the week before Labor Day.
Gail said that Ace Security did a good job and she asked that people treat them with respect. She will
meet with Ace next March to establish plans for next summer. She noted that consideration will be
given to starting security coverage Memorial Day weekend.
Comments from a few members indicated dissatisfaction with the guards this past summer. It was
suggested that we need a sign at the beach along the jetty indicating that Old Lyme Shores is
private. Paul Graml said he will check on this. Joe Keefe said he has a report prepared by an
attorney several years ago reflecting the difficulty of maintaining beach privacy because of the
requirement that public access be allowed to high tide marks and even 100-year high tide marks. Joe
said he would give Paul a copy of this report.
B. Beach
Sheila DeLutrie, who is working with Dino Genga on this committee, reported that the beach was
clean and well-maintained this summer, despite adverse weather, and the beach budget is right on
target. There were a few comments from members:
Suggestion that a "Private" sign be posted on the raft - a lot of outsiders use our raft. The Board will
determine if such a sign would give us any liability protection.
Mary Finley said that the snow fences on the beach were ineffective; Frank Farrelly, however, said
they were effective in the Sea Spray area.
Margaret Farrelly said that the fence between OLS and Old Colony is sinking; we should clean our
side and put a snow fence there to prevent the sand from building up again.
Someone suggested that we cut back on beach cleaning, saying it’s not needed every day, it takes
too long, and the machine is too noisy.
5. NEW BUSINESS
Julia Nixon announced that July 4 next year is on a Sunday. OLS parade and other July 4th activities
will be on Saturday, July 3, with Sunday as a rain date. Paul Graml thanked Julia for the great job
she did this year.
6. MEMBER ISSUES/OTHER BUSINESS
A. Condolences
George Merritt asked if OLS sends sympathy cards and was assured that we do.
B. Meeting Announcements
Mary Howley said that Association meeting announcements should be sent two weeks in advance.
Paul Graml said we will try to do better.
The meeting was adjourned at 11:15 AM.
Respectfully submitted,
Constance L. Gray
Secretary
Saturday, August 15th 9:00 am
Attendees: Paul Graml, Paul Rowean, Mark Phelan, Dino Genga, David French, Sheila DeLutrie,
Jack Thomas, Maura Graml (acting secretary)
Absent: Gail Balavender, Connie Gray
Guest: David Woolley
Minutes from last Board Meeting were approved and will be posted on the website
A group of residents asked if the Michael Cleary Band could perform on the beach on August 28th, 7:
30 pm at no cost to the beach association – Paul Rowean made a motion to allow this band to
perform on 8/28, Dino Genga seconded the motion and it was approved by the BOG.
Paul Graml discussed the mowing of the ball field- a new vendor has been employed . In addition,
this vendor will mow an “abandoned” lot on upper Billow Road.
David Woolley came to represent Rita Walther concerning a tree on the north side of North Lane.
Mrs. Walther would like the tree trimmed because it is threatening her house. David said there are 2
spots on the limb weakening it and there is another limb in question. It would cost $400 to remove
the 2 limbs and $850 to remove the tree. She does not want the tree removed ,just the limbs. David
seems to feel that there is a safety issue associated with these tree limbs. Dino asked if this is our
property- David seems to think it is due to measuring the roads, etc. Dino and Paul Rowean are
going to go up and look at the property, determine if it is Association property and determine if there
is an immediate threat. A motion was made to accept the decision of Dino and Paul regarding this
matter and address the tree after Labor Day if necessary.
Old Business
Overview of current drainage system- Mark Phelan
Mark showed a chart containing how and where the water drains in OLS. It was pointed out that
there is very little formal drainage within the Association. In addition, where we have drainage pipes
they largely feed over to Seaspray Rd and Sheffield Brook. Only the Sea Lane area and some
informal backyard drains actually are serviced by our existing pipes into the Sound. Mark discussed
some of the recommendations made in an engineering study from 1998.
McClure Drainage Issue Update
Mark Phelan expressed concern that fulfilling this request may be adding to the water in Sheffield
Brook. Mark went over the long term solution of piping the entire length of Brightwater Rd. and
having that drain directly into the Sound as part of the recommendation of the 1998 study.
Paul Graml explained what the McClure’s/Zanovich’s have asked is to remedy their situation now as
committed to by a vote of the Association in 1998. Paul showed the minutes from 1996 to 1998- he
said that he spoke with David Woolley and a former board member and they noted that this situation
was brought before the association and the situation was approved and the money was
appropriated. The project was started- 25 feet of pipe was laid but the vendor had a heart attack
and the project was abandoned. That same vendor suggests an additional drain be installed and
90 feet of perforated pipe connect it into an existing drain. The quoted cost is $3,850. Paul went on
to explain that the water currently flows down the street and drops into an existing drain, stating that
the water currently goes into the system above ground and therefore would not add significantly to
the burden on Sheffield Brook.
Jack Thomas did not believe that the Association decision from 1998 is binding on the current Board
and the entire situation should be revisited.
Mark Phelan made a motion to table this problem until an engineer could come out and give his
opinion. Mark is in favor of making this improvement if it is not detrimental to the Brook, Dino
seconded the motion and the BOG approved. Mark suggested that he would get an estimate for the
entire road- could it be done in stages, etc.
Sheffield Brook Update
The RFP went out and is due back on the 28th. There were no bids received by 8/13 and the Town
would not give out the quotes until after the due date.
Culvert Maintenance- Paul asked Town officials who owns this culvert since we are looking to
contract with a company to keep it clear. There was no clear answer given by the Town official.
Mark Phelan was looking into a suitable vendor to clean out the culvert and determined the town
installed that part of the pipe and the town will maintain the inflow and outflow. He said they will
proactively clean the inlet and outlet if a storm is coming. The DPW confirmed this. Mark will give
the number to call to the BOG and surrounding homeowners if the pipe needs to be cleaned out.
Overview of BOG Meeting Procedures-Paul went over Board meeting procedures for the benefit of
the new Board members
Committee Responsibilities and Interaction with Infrastructure/Finance Committee
Paul said that Jack is going to be watching the capital plan and each committee chair will need to
discuss what they need in advance and Jack can then interact with David French to set a budget.
Treasurer’s Report
Savings Account Balance $10537.40
Checking Account Balance $19,975.47
David is working on a rolling budget
Committee Reports
Dino mentioned that the raft took a beating during the storms. The ladder was banging against the
sandbar and the bottom mounts were broken off. We have been operating for 2 weeks with no
ladder and Dino thinks the ladder will be covered under warranty. Next year the raft will be moved to
deeper water.
New Business
OLS Membership Qualifications-
Paul G. outlined the results of legal review the Association Charter that occurred several years
back. There was discussion of how the various documents relate to each other and the fact that we
must operate under the rules set up in the Charter when they cover a specific topic. Paul went on to
say that the opinion of the hired counsel was that only people could be members not entities and in
the fact that owners can assign their proxy to spouses. Lastly, in every instance there is only one
vote that can be cast per household. We can and do let all residents discuss issues and share their
opinions with the Association.
The Board felt that we need a workable system to ensure that only actual members of the
Association vote in the future and that only one vote per household be cast. Paul R. will look into
how other members of The Federation of Beaches conduct their votes and bring the information to
the BOG. The Board will look at adopting a system for the Annual Meeting in June.
Gardiner Lighting Request-
The BOG denied the request to add another street light to Sea Spray Road
The Fall Meeting will be held on Saturday, September 12th at 10 am at Mile Creek School
The Meeting was adjourned at 11 am
Saturday, July 18, 2009 9:00 am
Attendees: Paul Graml, Paul Rowean, Dino Genga, Gail Balavender, Mark Phelan, Sheila DeLutrie,
Jack Thomas, David French and Maura Graml (acting Secretary)
Absent: Gil Soucie, Connie Gray
Guests: Dutch McClure and Jim Zanavich
Paul G. opened the meeting by thanking Maura Graml for agreeing to serve as Secretary for
purposes of keeping the meeting minutes.
Jim Zanavich and Dutch McClure attended to discuss the flooding issue they have between their
houses leading to a severe drainage problem. Dutch said this has been a problem for 40 to 50
years. Dutch approached the board in 1996 to look at this problem. He was told another catch
basin was to be put in between the McClure’s and the Zanavich’s. In 1997or 1998 He said the
project was started and then abandoned. He believes that Al Bond was the contractor on the
project. Dutch feels that this is a hazard and a health issue. Jim concurred that water leaches out
from the Leonardi’s property and has been flowing continually due to a natural spring and the
excessive rainfall. The Board agreed to look for old minutes that could be reviewed to see what was
committed. Dutch was asked if he felt a catch basin was the best solution or fixing the spring. Dutch
feels the spring is not the problem but rather the surface water.
Mark thought there was a drainage study done in 1998. He will look into what that report contained
concerning this property problem.
Meeting Minutes:
An error in the last Board meeting minutes regarding the mill rate was corrected and the minutes
were accepted.
The Annual meeting minutes were accepted and approved.
Treasurer’s Report:
Account balances are $17,086.48 in savings account and $5,235.97 in checking account
David is working on a “rolling budget”. Discussion was held about adding an extra 10% into the
budget for next year as advocated by many members at the Annual meeting.
Tax bills are going out next week. There are still 2 houses that owe back taxes.
Security Update:
Dan Suplinsky – the head of the security arrived at 9:50 am. Introductions were made and Dan was
commended for the efforts of the security this year. There was discussion on having the security
walk the streets at night in response to thefts in the complex. Dan mentioned that a patrol car could
be added for an additional expense. Mark made the comment that the Seaspray jetty should be
patrolled as well and that the people who broke into his son’s car came from the Old Colony side.
There was discussion over whether a curfew should be put in place for the beach front so residents
would not be disturbed late at night.
Paul G. stated that new parking stickers were ordered and would be available shortly from Mark
Bernacki.
Dan asked for a list of the board members and received a new residence list.
Committee reports:
Nothing was brought up requiring board approval.
Sheffield Brook Update:
Paul G. discussed the subcommittee he has been serving on which met every week for the last
month to develop a Request for Proposal (RFP). There was discussion of the RFP and Paul
expressed concern over escalating costs around the project. Clarification was made that this RFP
would be for preliminary survey work only and not provide any remedy for the current problems.
That would come later and possibly could be funded by FEMA or other sources. Paul stated that we
would not be obligated to move forward on the RFP after the bids come back. This was a protection
he insisted on in case a partnership could not be fashioned after responses to the RFP come back
to the Town. All board members agreed that we needed to find out what the costs actually are for
this background engineering before we can proceed. The Board voted to endorse the release of the
RFP by the Town. Paul will inform the Flood and Erosion Control Board that OLS approves of the
RFP pending review by Town attorneys.
New Committee Structure:
Discussion was held regarding the current and future structure of the Board’s committees. Each of
the 5 current committees was discussed and whether they were still needed.
David recommended that the finance committee be eliminated. The Board agreed.
Dino wanted the Beach committee to remain and agreed to be in charge of it. Sheila would like to
join the committee with the intent of leading it in the future. The Board agreed.
Mark wanted the Drainage committee to continue and will continue to head it. The Board agreed.
Gail volunteered to head up the Security committee with transitional help from Paul G.
Mark recommended that the beach establish someone who would become a liaison with the town. It
was the feeling of the Board that Paul R. should do this due to his position with the Federation of
Beaches.
Jack volunteered to head up a new Finance/Infrastructure committee with help from other committee
chairs. This new committee would serve some of the functions from each of the former committees.
Jack we develop a new approach to handle the functions he feels are most important. The Board
agreed.
There was discussion of whether a Social committee would be a good addition. This was tabled for
future discussion.
The next meeting of the BOG will be held on 8/15 at 9:00 am.
The meeting adjourned at 11:02 am.
ANNUAL MEETING - Saturday, June 20, 2009, at 10:00 AM at Mile Creek School.
The meeting was called to order at 10:00 AM by President Paul Graml.
1. INTRODUCTION
A. Welcome
Paul welcomed everyone and introduced Officers and Board of Governors.
B. Tribute to Deceased
Paul asked for a moment of silence in memory of those who have died in the past year:
Marie Francoeur, Robert Cleary, Henry Walther, Willliam Weidl, Nicholas Anderson, James
Anderson, Watson Dee, Thomas Sheridan, Marion Merritt, Doris Balavender, Philip Dunn, Frank
Burbank, Muriel McGovern, Robert Walsh, and Albert Stefanick.
C. Volunteers
Paul thanked volunteers who do so much for the Association, including Julia Nixon (this year: July 4
activities, starting with parade at 10 AM, Michael Cleary Band July 5, Talent Show July 18, and
Carousel Night August 1), and Maura Graml, who manages the OLS website and e-mail. We
currently need a volunteer to take care of the planters at our waterfront, and we always welcome
volunteers for service of any kind (committee work, Officer and Board positions, etc.) - please notify
any Board member or Officer of your interest in serving.
2. OLD BUSINESS
A. Long-term Capital Needs Budgeting Guide
Vice-President Paul Rowean presented and discussed his "Capital Needs Priority Grid" showing
various projects to meet current and future Association needs. He noted that three of these projects
are already done: raft replacement, crack-sealing of roads, and security shed. We are working with
Old Colony and the Town of Old Lyme on the high-priority Sheffield Brook drainage project and
ultimately hope to secure FEMA funding support.
Paul pointed out that the Association is making progress in improving its financial position. Three
years ago we had a $14,000 deficit and now we are putting away $20,000 - $30,000 per year in
Capital Reserves. It was noted that the grid is simply a planning tool, which we need as a guideline
for present and future needs, with specifics of each project to be determined as needed.
B. Speed Control
Paul Rowean reviewed his investigation of our ongoing problem with excessive speed on our roads,
resulting in the installation of speed bumps on Billow Road as a test case this summer. He said that
Billow Road residents would be polled at the end of this summer’s trial period. Various opinions were
expressed for and against speed bumps. After this summer’s experiment, the Association will decide
on this issue.
C. "Cottage Posting"
A list of beach rules was sent to the membership with the call to this meeting. Paul Graml requested
that this list be posted in each house for the benefit of all owners, guests, and renters.
3. TREASURER’S REPORT
Account balances as of 6/18/09 = $46,267.63 in checking and $17,086.48 in savings.
Treasurer Dave French presented his "Rolling Budget" report, reflecting a current reserve of
$17,791. He explained expenditures for crack-sealing and speed bumps. There were some
questions about security costs, how we compare to other beach associations in terms of finances,
etc.
4. COMMITTEE REPORTS
A. Beach
Dino Genga reported that beach cleaning started in May, with the clearing of winter debris and
leveling of the beach. Beach cleaning is twice a week in June, daily from July 1 through Labor Day,
and once a week for the balance of September.
The new raft is going in tomorrow or the next day. This raft is easily dismantled for winter storage
and the ladder is retractable.
B. Security
Paul Graml announced that Mary Finley is not continuing on the Board and thanked her for her
dedicated service in the past three years; the membership echoed this appreciation with applause.
Ace Security is holding to the same hourly rate as last year, and their base of operations will be
down at our Gorton Avenue Ext. ballfield property. They will be giving more attention than in the past
to upper roads, and at the beach they will be rotating from bench to bench, rather than being in the
same place every day.
Gate schedule commences June 27, with Saltaire open and other streets closed. July 3 - July 5, all
four streets will be open, with a guard at each entrance. July 6 - July 12, Brightwater will be the open
street, Billow will be open starting July 13, then Sea Spray July 20, and the rotation continues,
changing streets on Saturdays, until Labor Day weekend.
MOTION - Julia Nixon made a motion to have two streets open, not all four, over the July 4th
weekend - DEFEATED
Tina Dileo suggested that we close gates earlier, as other beaches do, rather than waiting until the
end of June.
Barbara Beal mentioned volleyball activity bothering people at the Billow end of the beach. Paul
Graml said he would emphasize rules enforcement in this area, when he meets with Security
personnel next Friday to discuss procedures.
Daytime guards hours are from 10 AM to 5 PM.
C. Drainage
Paul Graml spoke for Mark Phelan, Drainage Committe chairman. He reminded residents of the
importance of keeping clear the drainage ditches which flow behind properties on all streets from the
highway down to the Sound. All catch basins will be cleaned, as is done annually in conjunction with
the town.
We are working with Old Colony and the town to deal with Sheffield Brook flooding problems. Paul
said we are near the top of the town’s list of five or six projects for which the town hopes to get FEMA
funding.
Bill Randazzo commented that the possibility of help from FEMA was "wishful thinking" and strongly
suggested that we move ahead with Old Colony to solve the problem, without waiting for government
assistance. Paul explained that Old Colony had specifically expressed no interest in fixing the
problem without outside financing.
D. Infrastructure
Paul Graml spoke for Bill Hardy, Infrastructure Committee chairman, who is leaving the Board. He
thanked Bill for all of his efforts in the past years. Infrastructure improvements include:
crack-sealing of the roads, which will be completed (a few sections not done) in the fall.
six new traffic barrier gates being built. Paul thanked Bud Smart for working on this.
storage shed - to be installed next week on basketball court at our Gorton Avenue Ext. property.
electrical upgrade at beach end of Brightwater Road (last year)
Projects deemed too expensive to consider at this time are additional street lights, new benches at
the waterfront, and new entrance gates.
Dave Woolley suggested that the Board look into a problem on upper Billow Road - a tree on
Association property is hanging over a resident’s house and needs attention.
Bill Gardiner recommended that we reconsider additional street lights - the streets are very dark.
Ann Moriarty noted that in the past, residents were encouraged to keep their post lights on to
improve illumination on our roads.
5. NEW BUSINESS
A. 2009-2010 Proposed Budget
Gil Soucie presented the proposed 2009-2010 budget, noting a reduction in entertainment:
$2,000 for July 4th prizes, which is a $775 reduction from last year
No String of Pearls concert this year
The mill rate of 2.00 is being retained. He predicted that we should finish the 2009-2010 fiscal year
with more than $80,000 in capital reserves ($23,181 from this proposed budget plus $63,354 from
the current fiscal year).
Bob Walsh asked why there was no money in this proposed budget for crack-sealing of the upper
roads and suggested that we need more in capital reserves. Greg Symon agreed with Bob Walsh
that we need more in capital reserves.
A discussion was held to guage the membership’s desire to raise the mill rate and contribute
additional funds to the surplus. The majority of members in attendance opposed such an increase.
MOTION - to approve the 2009-2010 Budget as presented - PASSED
B. Job Opening
Paul Graml announced a job opening for the summer - running the movies on the beach, moving
trash barrels on the beach up for trash collection and then back down, and miscellaneous other
duties, paying $800 for the season. The job description is posted on our bulletin boards and Paul
encouraged those interested to apply. T.C. Nixon was recognized for the fine job he did in
performing these functions in the past
C. Election of Officers and Board Members
Nominating Committee Chairman Paul Rowean (others on committee = Sheila DeLutrie & Bill Hardy)
presented the Board-approved slate of nominations:
Board of Governors -
Gil Soucie (3-year term)
John Thomas (3-year term)
Gail Balavender (1-year term, replacing Bill Hardy)
Officers - 1-year terms - Paul Graml - President; Paul Rowean - Vice-President; Dave French -
Treasurer;
Connie Gray - Secretary
There were no nominations from the floor.
MOTION - to approve the slate as presented by the Nominating Committee - PASSED
Ann Moriarty asked whether the Nominating Committee ever could include non-Board members.
6. MEMBER ISSUES/OTHER ISSUES
A. Volleyball Net
MOTION - Anne Conway made a motion that the volleyball net be removed from the beach for safety
reasons - PASSED
B. Police Presence on Beach
Members were informed that the schedule of the ATV traveling on OLS beach was entirely at the
discretion of the police. Dave Woolley suggested that any comments or complaints about it should
be directed to the First Selectman, not to the police.
C. OLS Stickers
Paul Graml advised residents that stickers will be available from Security starting next week.
The meeting was adjourned at 12:10 PM.
Respectfully submitted,
Constance L. Gray, Secretary
OLD LYME SHORES BEACH ASSOCIATION
Board of Governors Meeting - Saturday, May 30, 2009, at 9:30 AM at Paul Rowean’s house, 29
Billow Road.
Attendees: Paul Graml, Paul Rowean, Dino Genga, Mark Phelan, Mary Finley, Sheila Delutrie, Dave
French, and Connie Gray.
Absentees: Gil Soucie, Bill Hardy.
The meeting was called to order at 9:30 AM by President Paul Graml.
1. APPROVAL OF MINUTES OF LAST MEETING
MOTION - to approve the minutes of the 4/25/09 Board meeting - PASSED.
2. OLD BUSINESS
A. Road Projects
1) Crack-seal and speed bumps
Paul Rowean reviewed the project and noted that the contractor missed a few cracks, so $2,000 of
the contract price is being held until he completes the job. Also, roads north of Route 156 were
inadvertently omitted, so the contractor estimates it will cost about $5,000 (one skid) to do those
(excluding Canty and Billow, which are too crumbly to crack-seal, and Saltaire, which doesn’t need
it). Paul will check to see if we had other bids for the job; he is to tell the contractor "no more than
one skid ($5,000) and Mark Phelan said Paul should get a second bid as well.
2) Speed gates
Bud Smart (an owner here) has designed an improved traffic gate that costs only $60 - $75 for
materials and takes about five hours to produce. He has offered to head up this project. We need at
least six more gates; currently we have three on each road, and some are in poor shape.
MOTION - to proceed with this project - determine the number of gates needed, purchase materials,
and have Bud Smart be in charge of construction - PASSED
B. Sheffield Brook Update
What we are waiting for is a scope of work for this project to deal with flooding issues, which is being
done by two or three engineering firms. Then, when we have that, we will sit down with Old Colony
and the Town of Old Lyme to decide who will pay what and other details. Steve Ross, chairman of
the town’s Erosion Control Board, is very committed to getting something done. Our ultimate goal is
to get a FEMA grant to pay for this project.
3. TREASURER’S REPORT
Dave French reported that we have about $50,000 in checking and $17,077.35 in savings. $15,000
will be moved over for the crack-sealing of the roads. Paul Graml would like David’s report to include
more detail, for Board usage; we need account totals, and savings, checking and CD totals should
be shown at the bottom.
Next tax bills sent out will include statement of policy on late taxes (approved at 4/25/09 Board
meeting).
4. COMMITTEE REPORTS
A. Security
1) Ace Security Contract
Ace has held the line and we can expect that this year’s security expenditures will be the same as
last year. Security will begin the week before July 1. Mary Finley has reviewed the contract, made a
few corrections, and will give it to Paul Graml for signature. She also noted the need for security on
Memorial Day, which the Board tabled for now (possible consideration for next year).
2) Security Shed and Porta-potty
Paul Graml reported that Ann Brown, Town Zoning Officer, has not approved installation of a small
shed and porta-potty, for security use, at our Gorton Avenue Extension property, which she
describes as a "park/recreation area." Paul has requested that this issue be on the agenda for the
town zoning meeting June 8.
3) Group Plans for Security and Insurance
Paul Rowean asked if we would be interested in a proposed Federation of Beaches group security
plan, and a similar collaboration for insurance. Group rates might reduce our costs by 10% or so.
The Board expressed interest in these Federation proposals.
B. Beach
Dino Genga reported that swim lines are going in the water this Monday, and other beach amenities
will follow shortly (bike racks, new raft, signage, etc.).
C. Drainage
Mark Phelan asked that the same figure ($7,000) be kept in the budget for drainage.
5. NEW BUSINESS
A. Beach Job
Last year T.C. Nixon was hired to move barrels up from the beach for trash collection and back down
on the beach after collection, open the streets for trash collection and also to run the beach movies
program. The Board discussed at length a job description for this position, how much it should pay,
and also the possibility of opening it up to other applicants.
MOTION - to keep this job as it was last year (moving trash barrels up and down, opening the road
gates for the trash and being in charge of movies) plus sweeping and cleaning the waterfront bench
area at each street, paying $800 for ten weeks - PASSED
Paul Rowean will create and post the job description.
B. Budget Requests
Paul Graml reviewed Bill Hardy’s infrastructure report. The Board said no to new benches, additional
street lighting, and new entrance gates. The Board approved purchase of security storage shed
(around $3,000) and porta-potty service ($106 weekly).
C. Mill Rate
The Board discussed possible mill rates and no one was in favor of raising taxes. Paul Graml asked
Dave French to apply last year’s mill rate (2.0) to proposed 2009-10 budget expenses and prepare a
sample budget for the BOG to vote on.
6. OTHER BUSINESS
A. Beach Rules
MOTION - to send out with the Call to Annual Meeting mailing the one-page list of Beach Rules and
also have copies available for distribution at the Annual Meeting - PASSED
B. Soucie Property
Paul Graml reviewed the Soucie request that the Association convey property in front of their house
(8 - 9' strip abutting the road) to the owner, to facilitate zoning approval of their proposal to build a
garage. Mark Phelan compared this to his situation a few years ago. Paul warned against setting
precedents for future requests of this nature and instead recommended that we develop a policy to
be applied in every case, to avoid piecemeal decisions. He suggested that Gil Soucie ask his
attorney to draw up a document for their request, to be considered by a Board committee (to include
Mark Phelan and one other - possibly Board-nominee John Thomas, who is an attorney) and then by
the entire Board, with the ultimate goal of arriving at a policy that would apply to all such requests.
C. Beach Issues
Mary Finley noted two situations that upset people on the beach:
Memorial Day - police/Federation ATV on the beach, weaving in and out among beachgoers
Volleyball activity disturbing beachgoers at Billow end of beach
The Board agreed to include volleyball in the "hazardous activities not permitted until after 5 PM" on
the Beach Rules list.
D. To Be Included in Mailing:
Call to Annual Meeting and Agenda
Budget
Beach Rules
The meeting was adjourned at 11:40 AM.
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
Board of Governors Meeting - Saturday, April 25, 2009, at 1:00 PM at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Paul Rowean, Dino Genga, Mark Phelan, Gil Soucie, Mary Finley, Sheila
Delutrie, David French, Connie Gray
Absentee: Bill Hardy
The meeting was called to order at 1:00 PM by President Paul Graml.
1. FEDERATION OF BEACHES (Scott Boulanger)
Paul introduced Scott Boulanger, new president of the Federation of Beaches (FOB), who
summarized the goals and agenda of the Federation. FOB Board of Directors and specific
assignments are: Scott Boulanger - President (liaison with Town of Old Lyme); Richard Sagan - Vice
President (member beach affairs); Gil Soucie - Treasurer; Butch Lagano - Secretary; David Griswold
- Security/Ordinances Director; Fred Callahan - Social Director; Paul Rowean - Communications
Director. This newly organized group met this morning and encourages member beaches to send
representatives to future FOB meetings (next scheduled meeting Saturday, 8/29/09).
FOB agenda highlights include:
single-source security for member beaches by end of this summer
improved publicity via The Day and Lymeline.com
increased use of ATV for beach security - funded by Town, managed by FOB
joint beach ordinances - agreeable to and supported by all beaches and police
participation of various beach representatives on FOB committees
improved communication with Town - FOB Board met with Selectmen and hope for future quarterly
meetings (Selectmen want communication from one voice - FOB - for all beaches)
town permit required for serving alcohol at beach functions
2. OLD BUSINESS
A. Speed Control Study Report and Recommendations
Paul Rowean distributed and discussed his study of speed control measures and recommendations.
He surveyed all the area beaches as to what they do to control speeding and spoke with local law
enforcement. They all agreed that speed bumps were the only solution that works. A proposal that
we crack-seal our roads and install three permanent speed bumps on Billow Road was discussed. It
was pointed out that several speed bumps at Old Colony have been damaged by snow plows, and
also noted that they are ineffective if spaced too far apart. The proposed plan is to insert speed
bumps into the road, not just place on top, to avoid damage. It was noted that speed bumps can be
geared to speed limits, so ideally, if ours were geared to 15 mph, drivers observing our speed limit
would not damage their vehicles. A survey mechanism will be developed to evaluate the
effectiveness of the bumps at the end of the season.
MOTION - to crack-seal all four streets and install three speed bumps on Billow Road - PASSED
B. Sheffield Brook Update
Mark Phelan said that Harry Plaut has been replaced as president at Old Colony and noted that Old
Colony never made any commitment to contribute $10,000 to the Sheffield Brook project, as we had
been led to believe. Paul Graml added that according to Attorney McCoy, it is highly unlikely that Old
Lyme Shores owns any part of Sheffield Brook and thus our best bet is to work with Old Colony and
the Town to get FEMA funds for the project. Doug Whalen of Old Colony is in agreement on this.
Mark Phelan added that he is very impressed with the chairman of the Town Erosion Control Board.
C. Capital Plan Distribution
Paul Rowean distributed copies of his long-term capital needs report (Capital Needs Priority Grid) for
Board consideration. This plan should be used by Board members as a reference of what our
Association needs are as we discuss all budget expenses. Paul Graml thanked him for this useful
tool.
3. TREASURER’S REPORT
A. Account Balances
David French reported current balances of approximately $82,000 ($64,894.98 in checking,
$17,477.35 in savings, and $35.34 interest) and estimated current operating needs of $28,000 and
a total of $41,000 to the end of June. Paul Graml would like capital funds separated from the
checking account and David suggested a 3-month $20,000 CD for this purpose.
B. Unpaid Taxes
The Board discussed procedures for dealing with unpaid taxes. Taxes are late after September 1,
and currently there are five owners in arrears. The Town charges $25 to place a lien on a property.
MOTION - that an owner in arrears be notified in mid-November that if taxes are unpaid by December
31, a lien will be placed on the property - PASSED
Amendment to Motion - that this motion be retroactive to December, 2008 - Passed
C. Budget Issues
1) Paul Graml reminded Board that all budget item requests must be in for the next Board meeting.
The proposed budget must be sent to owners along with the call to the Annual Meeting.
2) Mark Phelan asked that no additional lighting be included in the budget - it encourages loitering.
4. COMMITTEE REPORTS
A. Drainage (Mark Phelan)
Already covered under Old Business (#2-B above).
B. Beach (Dino Genga)
Harry Plaut’s contract continues for the next two years. $15,000 per year covers beach cleaning,
storage of equipment, installation and removal of swim lines, buoys, and raft, etc. Beach cleaning will
commence on May 3, and according to Dino there should be no need for bull-dozing the beach; the
fencing worked and whatever leveling is needed should be done by Harry Plaut. Paul Graml asked
Dino to arrange for moving of the sand on either side of the jetty near Old Colony - that jetty must be
kept very visible. Paul said this probably is a job for Al Bond, who may be needed for some other
beach work as well.
C. Infrastructure (Bill Hardy)
Bill Hardy’s report, e-mailed to the Board on 4/21/09, is a very comprehensive update. Paul Graml
requested that additional street lighting, referred to in the report, be tabled for now.
D. Security
1) Ace Security Contract
Mary Finley is not seeking another term on the Board and therefore will not be in charge of security.
Paul Graml met with David Vanasse, head of Ace Security, who has agreed to provide the same
service this summer for the same price as last year.
MOTION - to contract with Ace Security for the same level of service as last year at the same rate
($17.50/hour) - PASSED
2) Security Base of Operations
Paul Graml has requested permission from Ann Brown, Town Zoning Officer, to install a small shed
(10' x 12') and porta-potty on the old basketball court at our Gorton Avenue Extension property. The
shed would provide for storage of security’s supplies (bottled water, etc.) and also for off-season
storage of our beach equipment (raft, swim lines, etc.).
3) Additional Security Needs
Paul is asking Bill Hardy to equip each bench at the beach with an umbrella and cooler for security
use.
4) Crowd Control in Jetty Area
Mark Phelan reiterated the need to deal with the problem of noisy crowds congregating on the beach
in front of his house late at night. Paul Graml said OLS ownership extends more than 25 feet west of
the jetty, and he suggested that he and Mark meet with Doug Whalen of Old Colony and the new Old
Colony owner of the waterfront property in this area, to discuss how to disperse the crowds, what to
do about the Old Colony spotlight that aggravates the situation, and related issues.
5. NEW BUSINESS
A. Entertainment Budget
(1) Michael Cleary Band
A deposit is needed for the Michael Cleary Band, scheduled for Sunday, July 5, @$1500.
MOTION - that we pay the required deposit for the Michael Cleary concert - PASSED
(2) String of Pearls Concert
Julia Nixon has requested funding for a String of Pearls concert on August 8 ($550). The Board
decided not to have a String of Pearls concert this year because of falling attendance.
(3) July 4th
Last year’s cost was about $3000 for what is a free event. The Board discussed the issues involved -
are prizes for everyone and for every event necessary? When last year’s expenses were reviewed,
the consensus of the Board was that $2000 is an appropriate amount for this year, to provide a
remembrance for all participants and refreshments.
B. Meetings
Annual Meeting will be Saturday, June 20, at 10:00 AM at Mile Creek School.
Board meetings will be Saturday, May 16 and Saturday, June 6, at 9:30 AM at Paul Graml’s house.
( NOTE: ON 5/1/09, PAUL GRAML PROPOSED JUST ONE BOARD MEETING ON 5/30/09 AT 9:30
AM INSTEAD OF THESE TWO MEETINGS)
C. Property Conveyance Request
Gil Soucie requested that the Board, at its next meeting, deal with his request that the Association
convey to his wife, Joyce (property owner) an 8' strip fronting their property on Saltaire, in order to
meet the additional 90 square foot requirement for zoning approval of their proposal for garage
construction.
D. Sea Spray Jetty
Off-season repairs were made to the jetty to maintain its integrity and help with sand erosion issues.
E. Nominating Committee (Paul Rowean, Bill Hardy, and Sheila Delutrie)
Paul Rowean, Chairman, announced that nominees for three-year Board positions are Gil Soucie
(another term) and John Thomas (29 Sea Spray). Nominees for one-year Officer positions are:
President - Paul Graml; Vice President - Paul Rowean; Secretary - Connie Gray; and Treasurer -
David French.
MOTION - to accept this slate as presented by the Nominating Committee - PASSED
The meeting was adjourned at 3:20 PM.
Respectfully submitted,
Constance L. Gray
Secretary
FALL MEETING - Saturday, September 6, 2008, at 10:00 AM, at Mile Creek School.
The meeting was called to order at 10:00 AM by President Paul Graml.
1. RESIDENT STATE TROOPER INTRODUCTION TO MEMBERSHIP
Trooper Olsen spoke briefly about police operations in Old Lyme. Police patrol private beach
associations as well as public areas. They are working with the Federation of Beaches to improve
service in the beach areas. Trooper Olsen encouraged residents to call police if there is a problem
and they will come if they determine that police action is appropriate. He mentioned another officer,
Trooper O’Donnell, who has been here in Old Lyme for twenty years, and stressed their goal to
serve the people of Old Lyme. Paul Graml thanked Trooper Olson and encouraged members to get
to know our police.
2. GUEST SPEAKERS ON HIGH SCHOOL BUDGET REFERENDUM
Paul Graml introduced guest speakers who discussed the proposed high school building and
renovation project. A $54 million proposal was defeated in May, 2007, and many people and
committees have worked very hard since then to come up with a $48 million proposal which the
school board has approved. A referendum is scheduled for October 14.
A. Marilyn Ossman, co-chairman of an ad hoc committee of about 50 people working on this project,
encouraged voters to attend an informational hearing at 7:30 PM on Monday, September 8, at the
middle school or at 7:30 PM on Tuesday, September 9, at the Lyme Consolidated School. She also
encouraged out-of-town residents to vote by absentee ballot on this important issue.
B. Charlie Delinks, another ad hoc committee member and also president of the local Chamber of
Commerce, reviewed the history of the issue, noting that the current proposal encompasses a lot
that was to have been covered in the $34 million bond project of eight years ago and was never
done.
C. George James, another committee member and a 40-year Old Lyme resident, questioned the
need for spending $48 million when it is projected that the school population is decreasing (407
students in the high school ten years from now). He also pointed out the very high per-pupil
spending in this school district: $18,539, as compared to $11,868 in East Lyme and $13,595 in
Clinton. He referred the audience to the committee’s website - getthefacts.us - for further details
pertaining to this project.
D. Margaret Jane Delluzzo, another committee member, noted that if the current $48 million proposal
is approved, Old Lyme will be almost totally maxed out in terms of its bond rating and ineligible for
any further borrowing. She also questioned the town’s estimate of tax impact of an average $132 per
year (23 years) per $100,000 assessed valuation of property. She thinks the figure is closer to $300
per year, that the total payback of the bond will exceed $88 million, and that since state
reimbursement is an unknown, we should view this strictly as a $48 million Lyme/Old Lyme debt.
E. Chris Carter, fifth guest speaker, is the lone member of the Board of Education who voted against
the $48 million proposal, for three reasons:
$48 million is too much to spend for 407 students.
$381 cost per square foot is much too high.
The project should cost no more than $30 - $35 million.
F. Comment by Dave Woolley
Dave praised the guest speakers here today and all who have worked so long and hard on this
issue. He pointed out that this $48 million proposal includes both renovation and new construction
components and incorporates the geo-thermal method of heating and air conditioning. Dave thinks a
state grant of approximately $20 million is going to be available, and he reminded us that school
costs are shared by Old Lyme (80%) and Lyme (20%).
The Federation of Beaches will be sending out application and affidavit forms for absentee voting to
all beach association residents.
3. OLD BUSINESS
A. South Lyme Property Owners’ Lawsuit Update
Paul Graml reported that this issue has been resolved. According to Marylin Clarke, town attorney,
this case has been reported as settled to the judge. Paul said the bottom line is that there will be a
lifting of the seasonal label from deeds filed in Town Hall. However, this in no way automatically
allows year-round occupancy in the beach areas; permission for this involves a lengthy process of
obtaining all kinds of approvals and permits from the town.
B. New Board Member and Vice President
Paul Graml introduced Paul Rowean, Vice President, and Sheila DeLutrie, Board member, both of
whom will be serving for the remainder of this fiscal year. He also introduced other officers and Board
members in attendance.
C. Recreation
Julia Nixon reported that the July 4th celebration was very successful. Participation was greater than
ever - 450 T-shirts and 400 ice creams were distributed; 300 children and adults participated in the
races, and a total of approximately 1000 prizes were distributed. Julia thanked by name the many
children and adults who assisted her in making the day so special.
Julia also announced plans for next summer:
Saturday, July 4 - Fourth of July celebration
Sunday, July 5 - Michael Cleary Band (tentative date)
Saturday, July 18 - Old Lyme Shores Talent Show
Saturday, August 1 - Old Lyme Shores night at the Carousel, 6 - 6:45 PM
Saturday, August 8 - String of Pearls (tentative date)
Members in attendance applauded Julia for her tremendous efforts and accomplishments in behalf of
the Association.
4. TREASURER’S REPORT
Treasurer David French reported that as of 9/6/08, $55,000 of our $98,000 budget has been spent,
with $10,000 in current invoices coming in. Taxes paid = $66,000 (of $112,000 total) and we
currently have $5,055 in savings and $45,411 in the checking account.
Someone requested that members get budget information in writing before meetings, so they can
analyze the information and bring their questions, if they have any, to the meeting. Paul Graml said
every effort would be made to send out the budget with the call to the meeting next spring.
5. COMMITTEE REPORTS
A. Grounds
Paul Graml summarized Grounds Committee Chairman Bill Hardy’s report. Projects completed this
year include acquisition of new movie equipment, upgrading of electrical power at beachfront, new
signage for beach and roads, refurbishment of benches at beachfront, boat ramp repairs, and
installation of volleyball court. Projects currently in the planning stage include:
additional street lights on CL & P poles
crack sealing repairs to damaged roadways
repair of damaged gate at Brightwater and possible improvements/upgrades to other gates
Member questions and comments:
l) Tom Yourell asked if we are going to have solar-powered street lights. Paul Graml said we should
look into this.
2) Maryellen Phelan asked who will decide where additional street lighting is to be installed. Paul
Graml said we are seeking CL & P advice on this, looking first at the long stretches where there is
currently no lighting. It was noted that nearby residents should be notified when new lighting
locations are determined.
3) Tina Deleo suggested the sign at entrance to the open street be raised, for better visibility.
4) In response to the observation that Sea Spray is "always" the first open road of the season, Paul
Graml said we will start with Saltaire next year.
B. Security
Paul Graml spoke for Mary Finley, Security Chairman, noting that we will be going into our third year
with Ace Security and things seem to be going very well - they like us and seem to have a good
feeling about Old Lyme Shores. Thanks were conveyed to T.C. Nixon for his assistance to Security,
and it was noted that about a third more cars were turned away at the gate this year. There were
some member complaints about guards who just sit and do nothing when there is a need for action;
for example, coolers and picnics on the flat rocks, ball playing on the beach wall and on the beach,
and other infractions of the rules, with no action on the part of a nearby guard. Norman Yester
suggested that guards should patrol our roads on mountain bikes, in addition to just covering the
waterfront.
Paul Graml said that there will be Board review of guard performance and accountability. He also
reminded members that we have not had a Beach Manager for two or three years and encouraged
interested persons to apply for this position.
C. Beach
Dino Genga observed that we enjoyed excellent beach conditions this summer - we were blessed
with great weather and a beautifully groomed beach. Location of beach fencing this winter will be
modified to improve effectiveness. In response to an inquiry, Dino noted that the appointed time for
beach cleaning is 7:00 - 9:00 AM, extending to 9:30 AM at the very latest, only if absolutely
necessary.
D. Drainage
Mark Phelan reported that the Association had budgeted money both in Operating and in its Capital
Budget for 2008. The Operating funds were to maintain the pipes and catch basins. This
maintenance now covers an inspection and opening of all pipe discharges into the Sound prior to
any forecast storm. The Capital Budget included money for the engineering design to increase the
discharge capacity of Sheffield Brook.
We have received one quote for the engineering work and the money budgeted is sufficient for the
total engineering cost. Mark reported that the efforts to have the Town of Old Lyme, or FEMA pay for
the engineering seemed dim. We are now at the point where we are prepared to go forward with the
engineering in consort with Old Colony with each Association paying 50% of the engineering cost.
E. Capital Planning
Paul Rowean continues to work on assessing and prioritizing long-term capital needs of the
Association, projects such as roads and drainage that exceed our everyday operational expenses.
Paul Graml said that this is an ongoing process of great concern to the Board.
Other matters of concern mentioned by Paul Rowean (now Vice President) included:
Federation of Beaches - Paul and Gil Soucie now are members of the Federation’s Board of
Directors.
Involvement of OLS membership - Paul encouraged members to work on Board committees - actively
participate rather than just wait for Association meetings to raise questions and complain.
Nominating Committee - contact the Committee (Paul is chairman) if you or anyone you know wants
to hold office or join the Board.
6. NEW BUSINESS
A. "Cottage Posting"
Paul Graml encouraged posting in all OLS homes the notice sent out with the call to this meeting,
summarizing Association beach rules and procedures - basic information for all residents, guests,
and renters.
B. Speeding on Association Roadways
Paul called attention to the ongoing problem of speeding on our roads. He noted that the speed
monitor provided by local police proved to be very helpful, but we have only limited use of this device
(shared with other beach associations).
Tina Deleo raised the issue of vehicles parked near the traffic barriers - cars and landscapers’ big
trucks - this creates problems that should be eliminated by enforcement of the "no parking on OLS
roads" rule.
7. MEMBER ISSUES/OTHER BUSINESS
A. Assessment Appeal
Julia Nixon reiterated her request that the Association educate members, perhaps via a Power Point
presentation, on the assessment appeal process so that people can effectively react when the next
revaluation takes place.
B. High School Budget Referendum
Dave Woolley pointed out that the speakers here today represent the opposition faction. Building
costs continue to rise and Dave feels we shouldn’t wait any longer to embark on this project.
C. Bill Randazzo’s Concerns
Bill Randazzo thanked the officers and Board for their hard work, and then suggested the following:
1) Security - needs to be revamped - specifically, night guards should patrol the streets on bicycles,
not just sit on a bench at the waterfront.
2) Volleyball - as well as frisbee, football, etc. - these beach activities should be allowed all day long,
not just after 6 PM, as long as no one is getting hurt. Rosalie Zanoni responded that we need to be
concerned that someone might get hurt.
3) Golf carts - Bill pointed out that there have been no golf cart accidents on our roads this year, and
our roads are private roads, so the law doesn’t apply here. He suggested the following requirements:
register carts with OLS, mandatory lights if driven after dark, same rules as for cars, and licensed
drivers only.
Paul Graml responded that operation of golf carts is illegal on state and town roads and therefore
illegal at Old Lyme Shores. Our Charter (section 17) says that town rule supersedes Association
rule. We are a chartered beach association, a municipality, and therefore are subject to state and
local laws. Moreover, we are exposed to tremendous liability, according to our attorney, if we have
golf carts here.
A motion to adjourn this meeting was passed, at 12:05 PM.
Respectfully submitted,
Constance L. Gray
Secretary
OLSBA Board of Governor’s Meeting
Saturday, August 23, 2008
9:00 am
Present: Paul Graml, Maura Graml, Mary Finley, Bill Hardy, Dino Genga, David French, Paul
Rowean, Gil Soucie
Absent: Mark Phelan, Connie Grey
Approval of Minutes from Last Meeting
Approved
Treasurer’s Report
Account Balances
Checking $36,621.34
Savings $5055.29
Pending Deposit of $27,000 for 8/23/08
Julia Nixon requested a $1500 increase in her Fourth of July prize budget. The BOG disagreed and
a motion was made to hold her to the same budget as she had in 2008 and the amount of any
overspending for 2008 will be taken out of the 2009 budget. This motion was passed.
SLPO Lawsuit Update
Paul Graml said that our attorney spoke with Atty Marilyn Clark-the attorney for the Town of Old
Lyme- and reported the lawsuit settled to the judge. This means that SLPO and the Town have an
agreement to remove the arbitrary seasonal use designation from shoreline homes. The attorney
does not feel anyone is required to give additional funds to SLPO but, they can contribute to help
defray the cost of the suit.
Nominating Subcommittee
Dino Genga nominated Sheila Delutrie for the remainder of Paul Rowean’s board term and Paul
Rowean for Vice President for the remainder of a one year term. The motion was seconded and
passed.
Police Beach Patrols
Paul Graml stated that he was lead to believe that OLS could put in their own rules for patrol at the
Federation of Beaches. He was later told by the Police that this would not be the case. Trooper
Olsen stated that this patrol would be random and unscheduled. He said that the police would
enforce the ordinances of the Town. OLS has no real input into the particulars of this patrol. Paul
Rowean stated the Trooper Olsen would like to come to the Federation meeting and have a
debriefing over what went wrong and what went right.
Speed Control Option Update
Paul Rowean did some investigative work into speed control options. What are other beaches doing,
what the police have to say, etc? It was suggested that this research continue over the winter and
some solutions be discussed for the summer of 2009.
Golf Cart Opinion
Our attorney suggests that we periodically remind Association members that the use of these
vehicles on our roads is illegal and can open the Association up to liability. It was stated that there
are very few golf carts, but the entire community will be impacted financially if there is an incident.
We are waiting on a response from the attorney to the draft letter. A letter should go out every two
years to show documentation that we do not approve of these carts and to make sure that new
residents understand they are not legal. Trooper Olsen suggested that he could enter the
Association and ticket these vehicles if he felt the need because it is a clear violation of State Law It
was suggested that this letter be sent out in the Fall and the Spring. A motion was made that the
letter be accepted and sent out in both the Fall and the Spring. It was seconded and passed.
Ball Field Title Search
The Board previously requested that our attorney be asked for information on how long the title
research process would take and how much it would cost. He did not say how long this process
would take- perhaps 2 years or so. The property would need to be researched and it would need to
be determined if we could sell it. It would be relatively inexpensive to do this. Approx. $300-$400.
Paul Graml asked if this should be pursued and employ McCoy to do this. A motion to pursue this
was made, seconded and passed.
Chapel Parking Lot
Paul Graml mentioned the letter that was sent to Tim Griswold concerning the use of this parcel for
extra beach parking. Griswold sent a letter back saying the town is not in favor of using this for
beach parking or paid parking. There is a vote scheduled for Tuesday, August 26th on this issue.
Paul Graml mentioned calling Dave Woolley due to his position on the Board of Finance to inform
him that OLS is in favor of the sale of this land. Paul will also post a notice on the bulletin boards
informing the members of this meeting.
Committeee Reports
Capitol Projects
Paul Rowean- Is developing criteria to prioritize future capital projects. Sample criteria were
circulated with the goal of finalizing the criteria this Fall.
Beach Maintenance
Dino Genga- The barriers are coming out Labor Day weekend, the swim lines will stay in for an extra
two weeks and the snow fence will go in in the Fall.
Security
Mary Finley- Reported that the guards would remind visitors of the 15 mph speed limit when they
enter our roads.
Grounds
Bill Hardy- Has approached CL & P regarding additional lighting on the long stretches of each road.
He is working on getting a proposal for this project.
There is a clock ready to be hung at the Brightwater bench.
He has a proposal for repairing the cracks- 23K for doing one road at a time and 17K if all would be
done at once. Bill is waiting for 3 more proposals. This would have to be done in October before the
winter if the Board would like to have it done.
New Business
The Board discussed the need for constant reminders on the 15 mph speed limit and the priority
beach rules. Paul Graml prepared a one page listing of this information for the Board to review. It
was decided that this one page document should be distributed in the call to the Fall meeting, mailed
with the 2009 tax bill and given out as a handout at the Annual meeting. The intention of this sheet is
to serve as a reminder and that could be posted in cottages. This may be helpful for people that
rent their cottages.
The meeting was adjourned at 11:05 am.
Old Lyme Shores Beach Association
Board of Governors Meeting- Saturday, July 26, 2008, at 9:00 AM at Paul Graml’s house, 33
Brightwater Road
Attendees: Paul Graml. Maura Graml, Mary Finley, Gil Soucie, Bill Hardy, Mark Phelan, Paul
Rowean, David French
Absentee: Dino Genga
The meeting was called to order at 9:00 AM by President Paul Graml
1. Approval of Minutes From Last Meeting
Done via email
2. Treasurer’s Report and Related Items
Updated Budget- Paul Graml asked that a rolling budget be prepared and emailed to the BOG prior
to upcoming meetings.
Account Balances:
Checking Account Balance $8473.75
Savings Account Balance $9442.00
Status of Tax Bills:
Tax bills are ready and are going out this week.
3. Old Business
Nominating Subcommittee Update:
The subcommittee is still searching for suitable candidates.
Sheffield Brook Update:
Harry Plaut has been employed to keep Sheffield Brook outlet as well as other storm drain outlets
open.
SLPOA Lawsuit:
No update is available from the attorney at this time.
Police ATV Update:
The ATV is outfitted and training has been completed.
Patrols will begin as soon as the Town signs the agreement which could be as early as this weekend.
Police have determined that they will enforce all Town ordinances when and if they are called by
residents or security personnel from area beaches. No action is required or requested from us.
FEMA Grant Update:
Status of letter to the Town- The letter was drafted 3 weeks ago and sent to Tim Griswold and Tom
Roberge. Nothing has been heard from them thus far.
4. Committee Reports
Security- Mary Finley reported that everything was running smoothly.
Infrastructure- Bill Hardy reported that the movie equipment is running fine and he is looking into
additional street lighting from CL & P.
Finance- Gil Soucie reported that bank accounts will be moved to a more convenient bank for the
Treasurer- the decision will be based upon fees. He did not feel that they could invest any surplus
funds at this time. Any investment is likely to be in the form of a 1 year CD so to be available as
needed.
Drainage- Gil Soucie reported that the Town may have dropped Sheffield Brook from the list of
projects to be completed with the FEMA Grant. Mark Phelan stated that there was money budgeted
this year for 50% of the engineering costs for the Sheffield Brook work. The Board agreed that the
Pesident should contact the President of Old Colony Association to confirm that they too had
budgeted for the engineering work and determine if Old Colony would agree to go ahead with us to
undertake the necessary engineering to obtain Permits and bids for the actual work. The feeling is
that if we do the engineering, we will be a more attractive project for the FEMA Grant and if we are
not part of the Grant, we would need to complete this engineering anyway. Gil reminded the Board
that you cannot receive grant money retrospectively for work completed. Old Colony has expressed
interest in splitting the engineering cost with OLS in the past and OLS has budgeted half of the
money. The BOG recommended that we send a letter on behalf of OLS and Old Colony to the Town
informing them that we would be undertaking the engineering project.
Capitol Needs- Paul Rowean shared with the BOG his initial thoughts on criteria for prioritizing capitol
projects going forward. This is an attempt to plan for large expenditures and avoid large fluctuations
in tax rate. Paul hopes to have these criteria finalized for the Fall Meeting.
5. New Business
Federation of Beaches Report- Paul Rowean and Paul Graml attended the most recent FOB
Meeting. Paul Rowean volunteered to work with the FOB on our behalf and become more involved
in their activities. Paul Rowean and Gil Soucie are the new OLS delegates to the FOB.
Additional Micheal Cleary Band Engagement- Bill Hardy asked the BOG if he could, independently,
engage this band to perform on Friday, August 29th. This would be at no cost to the Association.
The BOG approved this request and thanked Bill for his generosity.
Traffic/Speed Issues- Paul Graml pointed out that he had received calls and emails from residents
citing frequent speeding by cars on the Association roads. He also explained that the “Smart Box”
had been positioned on Association roads by local police. The “Smart Box” is brought out when
several requests/complaints are made by residents to the police. Paul Graml also pointed out that
the Association had fewer barriers deployed on the roads than in past years. It was suggested that
before the Association invested in additional barriers, a survey of other systems should be
conducted. Paul Rowean volunteered to look at all available options and report back to the BOG at
a future date.
Excessive Noise Complaints- Several residents voiced complaints concerning late night drinking at
the end of Billow Road. It was reported that these were family members of residents using a golf cart-
like vehicle as a “rolling bar”. Repeated attempts had been made by residents to disperse the group
with little effect. It was also reported that a nineteen year old woman was thrown from this vehicle as
it sped through the neighborhood at roughly 2 AM one evening. Concern was expressed that
underage kids were part of this group and drinking alcoholic beverages. It was said that unregistered
vehicles were not permitted on OLS roadways via our ordinances. Paul Graml pointed out that it is
illegal to operate Golf Carts and Golf Cart-Like vehicles on any roadway in Connecticut under State
Law. A discussion surrounding increased Association liability due to this illegal activity took place. It
was pointed out that the Association insurance coverage would be viewed as the “deep pocket” in
any lawsuit regarding an injury caused by these illegal vehicles. The opinion of the Association
Attorney as to how to decrease Association liability surrounding this issue will be sought.
Future Meetings
The next BOG Meeting was set for Saturday, August 23, 2008 at 9:00 AM at 33 Brightwater Road.
The Fall Meeting was tentatively scheduled for Saturday, September 6, 2008 pending the availability
of Mile Creek School.
The meeting was adjourned at 11:00 AM.
ANNUAL MEETING - Saturday, June 14, 2008, at 10:00 AM, at Mile Creek School.
The meeting was called to order at 10:00 AM by President Paul Graml.
1. INTRODUCTION
A. Welcome
Paul welcomed everyone and introduced Officers and Board of Governors. He also asked that new
members stand and introduce themselves.
B. Tribute to Deceased
Paul asked for a moment of silence in memory of those who have died in the past year:
Tommi Smith, Helene Leary, Richard Condon, Regina Lombardi Sullivan, Joseph McKinnon, John
Costelloe, Mary Unsworth, Dorothy Walsh, George Dewey, Stephen Dunn, Maria Lagana, Margot
Brynga, Bernice Price, Mickey McClure, John Foley, and Carl DiBernardi.
C. Volunteers
Paul thanked the many volunteers who have generously done so much for the Association, including
Julia Nixon, who oversees July 4th and other recreational activities and has a key to the bulletin
boards; Maura Graml, who manages the OLS website (www.oldlymeshores.com) and e-mail (old lyme
shores@yahoo.com), and also updated our Association Directory (assisted by Charlotte Genga);
Mark Bernacki(Sir Speedy Printers), for his terrific job in producing the Directory; and those who tend
the planters at the beachfront. Paul asked for additional volunteers to maintain and water the
planters - please notify any Officer or Board member if you are willing to volunteer.
2. SOUTH LYME PROPERTY OWNERS’ LAWSUIT UPDATE
We are still waiting for an update from our attorney, Bill McCoy, who is seeking information from Joe
Russo, head of the Owners’ group. Tim Griswold, First Selectman, wouldn’t (or couldn’t) provide Paul
Graml with any news, when asked. Paul did clarify that The South Lyme Property Owner's consider
our Association donation to this project as- a donation only - and it doesn’t make us a party to the
lawsuit. Dave Woolley said that he too, in conversation with Joe Russo, received confirmation that it
was a donation only. Dave added that he hasn’t talked directly to Tim Griswold, but he has heard
second-hand that ultimately a zoning change would resolve this issue between the Town and
property owners.
3. FEDERATION OF BEACHES UPDATE
Paul Graml and Gil Soucie are OLS representatives to the Federation. The Federation surveyed the
beaches and found that a common problem is security, especially at night. In the past, there has
been a sort of adversarial relationship between the police and the beaches, but now the Federation
is trying to work with the Town. The Federation has authorized purchase of an ATV which they are
donating to the Town for police patrol of the beaches at night. The Federation is using its $12,000
town grant to pay for police and the Town is assuming responsibility for insurance, vehicle
maintenance costs, etc. OLS has declined routine police patrol of our beach - we only want police
response when requested by Ace Security.
The Federation is trying to come up with a "loitering" rule for all beaches that conforms to the Town
definition of "loitering" - this is what police will respond to when called - violations of mutually-agreed
upon "loitering" or "noise disturbance" rule. Norman Yester raised a question about OLS meeting
minutes from last year that referred to notifying police about loitering/noise disturbance. He said that
in general, we want to avoid police intervention at OLS; we definitely want no repetition of a 1987
incident where police over-reacted in their response here at Old Lyme Shores, confronting residents
forcefully and triggering even further disruption , even some arrests. Above all, we never want a
recurrence of this scene. Paul Graml agreed, however, he pointed out, we do want some recourse
when large crowds gather on the beach, after the bars close - at the Old Colony/OLS border - noisy,
out of control, and unwilling to disperse - this is where police response could help.
4. COMMITTEE REPORTS
A. Security - Paul Graml
(1) Paul spoke for Mary Finley, Board member in charge of Security. Mary is finalizing plans with Ace
Security for this summer and working on a cooperative approach with other beaches.
(2) Mary Miles, who lives north of Route 156, pointed out that this area gets no service from Ace
Security. She described a recent incident involving suspicion of criminal activity in her area. Police
were called and the matter was resolved. Paul Graml thanked Mary for doing the right thing and said
he will report on this to Mary Finley.
(3) Ace Security will begin service on June 28, with Sea Spray the open road.
(4) Paul announced the ordinance change, adopted by the Board of Governors on 5/31/08,
extending beverages allowed on the beach to any non-alcoholic beverages in non-glass containers.
B. Beach - Dino Genga
Beach cleaning started in May, with the clearing of winter debris and leveling of the beach. This
week, swim lines and buoys will be put in the water. Last year the steps on the raft broke and it had
to be taken out of the water early. The raft is being repaired and Harry Plaut says we can probably
get one more year out of this raft, so Dino says we should anticipate purchase of a new raft next
year.
C. Grounds - Bill Hardy
(1) Bill announced that new signs are being made for the backs of the benches, traffic barriers are
being repaired as needed, two more bike racks are being purchased, and the electrical panel at the
end of Brightwater is being upgraded from the current 40 amps.
(2) Julia Nixon asked who is responsible for maintenance at the beach end of each street (overgrown
grass, etc.). Bill said he would look into this and seek volunteers, if needed.
(3) Other anticipated grounds improvements include:
• new movie equipment, to increase flexibility of scheduling (show movie the next night, if weather is
inclement) and upgrade our presentation.
• volleyball court on the beach - planning is ongoing regarding location, hours, etc.
• additional lighting where needed - Bill is looking for suggestions (someone noted that north of
Route 156 is very dark).
(4) Dave Woolley inquired about the status of Margaret White Memorial Fund and the idea of a
plaque on the bench at Billow. Paul Graml said that the money was returned to Sally Howley for use
as deemed appropriate by the family. Sally said that currently under consideration is a small granite
bench at the foot of Billow Road, in Margaret’s memory.
(5) Dave Woolley asked for clarification about the use of the ballfield for residents’ overflow parking.
Paul Graml said we have about 50 parking permits (for display on dashboard) available from Mary
Finley for residents’guests who wish to park there. These must be returned to Mary Finley after use.
Bill DeRosa asked why we don’t sell the ballfield. Paul Graml explained that this is a vey complicated
issue in that the deed restricts use of the property to recreation only and there are no known
survivors of the original owners to lift this restriction.
D. Drainage - Mark Phelan
Mark reported that $3,000 in last year’s budget was used for unplugging the pipe from Sea Spray to
Sheffield Brook and other maintenance. Most of the drainage from OLS is to Sheffield Brook and we
need to increase the capacity of the system. We invited three proposals for drainage improvements
and got one for $9,000. A regional group (CT Regional Estuary Planning Agency) has designated six
specific problem areas in Old Lyme and Sheffield Brook is one of them. Federal grant money is
available to the Town for these problems, so we are asking the Town to get this money and pay for
the needed project. In the meantime, we have $4500 in our budget and Old Colony is also to come
up with $4500, but we hope this will be paid for by Federal grant.
Paul Graml praised Mark for the great strides he is making in drainage planning, collaborating with
the Town and Old Colony in pursuing action and solutions.
5. BUDGET
A. Long-Term Needs Assessment
Paul Graml spoke for Paul Rowean, who has been working with Gil Soucie on capital planning. He
discussed their Power Point summary of the needs assessment process. Each committee chair
submits a list of capital needs, which then need to be prioritized, based on their importance to the
Association, immediacy of need, necessity to facilitate a priority need, and availability of outside
funding.
Fiscal preparation related to this needs assessment process involves building a Capital Fund for
major projects and also a Contingency Fund, separate from the Capital Fund, for necessities that
arise that are not in the regular budget.
B. Line Item Review
Gil Soucie discussed various line items in the Budget, including:
• Proposed income from taxes based on total assessed valuation of $56 million for OLS.
• Unpaid taxes account for the $19,000 difference between 5/31/08 "actual" and 2009 "proposed."
• Town grant remains $13,500. Increase requested but no increases this year.
• Possible road improvements would involve blowing in some material to repair cracks, better than
just filling cracks with tar.
• The $9800 "Contingencies" represents 10% of all proposed expenditures except Capital
expenditures.
• The $11,500 "Capital expenditures" includes purchase of raft, movie equipment, etc.
C. Comments
(1) Mary Miles suggested that the Budget should have been sent to members in advance. Gil said
this will be done in the future, if possible (send budget update with Call to the Fall Meeting).
(2) Norman Yester reminded us that an "Independent Contractor" should be sent a 1099 at year
end, and also noted that we should not be paying tax on our utility bills.
(3) Bill DeRosa suggested that Capital Funds interest be kept separate from other income sources.
MOTION - to approve the 2008-09 Budget as presented - PASSED
6. NOMINATING SUBCOMMITTEE REPORT
Chairman Dino Genga presented the Board-approved slate of nominations:
Paul Rowean and Mark Phelan - three-year Board of Governors terms.
Paul Graml - President; David French - Treasurer; Connie Gray - Secretary - one-year terms.
There were no nominations from the floor.
MOTION - that the Secretary cast one vote for election of the proposed slate - PASSED
7. MEMBER BUSINESS
A. No Vice-President?
Paul Graml responded to Dave Woolley’s question that there is no Vice-President as of now.
B. Tax Collector
Paul Graml explained that the Tax Collector is not elected by the Association, but instead is
appointed by the Board of Governors. Recently, the Treasurer has held the Tax Collector position,
but this is not a rule of law. Paul reminded members that anyone wishing to be considered for this
position or to communicate any concern should address the Board in writing or at the Association
website: www.oldlymeshores.com.
C. Fourth of July
Julia Nixon said that she will be assisted in July 4th activities by her son and daughter and also by
the Barlow children. She requested that parents accompany their children at the prize table, where
each child is to select a prize - children need help, as they often are very excited and parents can
help to keep the situation under control.
D. Guard Parking
Julia Nixon objected to minutes of recent Board meeting that characterized her as "complaining"
about guards parking on the Finley property. Seeing those cars, others then apparently feel they,
too, can park at the end of Saltaire, and supposedly this is not allowed.
This meeting was adjourned at 12:10 PM.
Respectfully submitted,
Constance L. Gray
Secretary
Board of Governors Meeting - Saturday, May 31, 2008, at 9:00 AM at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Dino Genga, Mark Phelan, Gil Soucie, Mary Finley, Bill Hardy, Anne Conway,
Connie Gray.
Absentee: Paul Rowean
The meeting was called to order at 9:00 AM by President Paul Graml.
1. APPROVAL OF MINUTES OF LAST MEETING
Board approved minutes of the 5/31/08 Board of Governors meeting.
2. TREASURER’S REPORT
As of 5/31/08, we have $35,784.21 in savings account and $7,382.47 in checking account.
Paul Graml requested that each Board meeting we have an updated budget report, showing where
we are in terms of spending - expenditures in relation to budgeted amounts - a "rolling" budget
update.
3. OLD BUSINESS
A. Ordinance Change
Paul Graml has revised the Ordinances to reflect changes approved at last Board meeting regarding
drinking on the beach (soft drinks in plastic containers, as opposed to water only - no alcohol, no
glass), to be posted on Association bulletin boards and to become effective ten days after posting.
He is not including the loitering prohibition discussed at the last Board meeting, since the town
already has an ordinance prohibiting "noise disturbance" and will enforce it here, if requested. We
will inform the resident trooper that we want the town ordinance enforced here when police are called
by Ace Security. This will be contingent on other Federation Beaches agreeing to this strategy and
recomendations by the police.
B. Hazard Mitigation Plan
Gil Soucie reported on his meeting with Dave Roberge, Old Lyme’s representative to the Connecticut
Regional Estuary Planning Agency (he is also the town fire marshall). This group has designated six
specific problem areas in Old Lyme and Sheffield Brook is on this list. All we need to do is notify the
town that we have studied their plan and want to participate. There is grant money available for fiscal
year 2009 (7/1/08 - 6/30/09), with application due within 120 days after the fiscal year begins. Grant
money can be used to pay for engineering plans, and then for the actual work to be done, but not for
reimbursement of money already spent. The town is just starting to work on this plan, which involves
both OLS and Old Colony.
Gil thinks that probably the town would be the applicant for the grant funds, and that probably by late
spring 2009 the plan would be in force and the field work done. The specific plan of action for now
would be for Gil to draft a letter to the town indicating our interest in participating in this project,
submit this draft to Mark Phelan for approval, and then forward the final version to the town.
We already have one engineering proposal, from Joe Wren (Indigo Associates), and need to get two
more - Angus MacDonald/Gary Sharpe Associates previously did work for us and perhaps Dave
Roberge can suggest a third source. We should put half the engineering costs in our budget and
hope that Old Colony agrees to equal participation in this project.
C. Resident Drainage Issue
Paul Graml reported no update as yet on the Lally situation (response to Attorney McCoy letter
pending).
D. South Lyme Property Owners’ Lawsuit
No update yet on this issue (awaiting Attorney McCoy’s findings).
4. COMMITTEE REPORTS
A. Beach (Dino Genga)
Twice weekly beach cleaning for the month of June will start this week. Dino has asked Harry Plaut to
have all the miscellaneous beach equipment in place by mid-June; traffic gates (barriers) to be in
place by the end of June. Dino reminded us that we need $3500 in the budget for a new raft.
Anne Conway has already paid surcharges of $45 and $143.75 in Harry Plaut’s April and May bills;
Dino asked Anne to refer any future surcharges to him prior to payment.
B. Drainage (Mark Phelan)
The Board agreed with Mark that Harry Plaut should keep the drain pipes open and check weekly to
make sure that they are open.
C. Security (Mary Finley)
(1) Ace Security
Mary spoke again to Dave Vanasse and we will have the same security schedule, most of the same
people, and at the same price as last year.
(2) Stickers
Paul Graml will order more car stickers (for residents) - Mary’s supply is low, and she recommended
ordering a larger number, if, for example, buying 250 is more economical than buying 100.
(3) Increase Request
Mary reported a request from Julia Nixon that her son TC get a raise for his work this summer. He
performs miscellaneous jobs such as showing the movies, handling the beach trash barrels (putting
up for collection and back down on the sand), etc. The Board feels that he was generously
compensated last year ($250 for the movies and $450 for the barrels, etc.) and that he should
receive the same this year.
D. Nominating Committee
Dino announced the slate of nominations: President - Paul Graml; Vice-President - Paul Rowean;
Secretary - Connie Gray; Treasurer - David French; Board of Governors - Mark Phelan and Dick
Brady. The Officer positions are for one-year terms and the two Board positions are for three years.
MOTION - to accept this slate as presented by the Nominating Committee - PASSED
Dino will present the slate at the Annual Meeting, call for nominations from the floor and then for a
vote.
5. NEW BUSINESS
A. Annual Meeting Requirements
(1) Budget
Gil Soucie, Finance Committee chairman, and David French, Treasurer nominee, will present the
2009 Budget at the Annual Meeting.
(a) Reserve Amount
Currently we have approximately $20,000 in reserve in our Budget, to cover some forthcoming
expenses (drainage, raft, road repairs, etc.) - operating overruns. Paul Graml suggested increasing
our
reserve for operating overruns, perhaps to $40,000. Already we know of certain increases coming
next year, according to Anne Conway, such as a 10% increase in premium for our umbrella liability
insurance and a 12% increase in CT Water Company rate.
Gil said what we really need is a road reserve fund - perhaps $20,000 toward our single most-
needed future expense. Paul Graml said we need two reserve funds: one (minimum $10,000) for
unanticipated increases or overruns (currently called "savings") and another for roads. He also
strongly suggests we look into the possibility of higher interest for our reserve money. Bill Hardy
suggested we call the one reserve "Contingency" and Mark Phelan suggested "Capital Savings" for
the other.
(b) Mill Rate
We need to finalize the expense side of the Budget before we can come up with a mill rate (currently
1.68 mills). Gil and Paul will work on the Budget, starting with a suggested $10,000 Contingency
reserve and $50,000 Capital reserve.
(c) Draft 2009 Budget
Gil distributed copies and led discussion of the draft. Various changes were noted, including:
FICA - Gil used 8.5% and Anne corrected this to 7.65%.
Add $3500 for new raft, Dino reminded Gil.
Include $500 for Storm Cleaning.
Increase Movies, July 4, Carousel, band concerts (Beach Activities/Recreation) approximately $1000
to $4200.
Purchase of new movie equipment estimated at about $1650.
CT Water 12% increase over this year’s $2300.
Increase Postage and Printing to $1500.
Reduce Safe Deposit Box fee to $45.
Include $700 for TC Nixon miscellaneous beach duties (movies, trash barrels, etc.).
(2) Annual Meeting Reports by Committee
Each committee chairman will discuss changes from last year and present a brief overview of actions.
(3) Cooperative Security with Federation of Beaches
Paul Graml will present an update on Federation plans for police patrol of beaches.
(4) South Lyme Property Owners’ Lawsuit
Paul will address this issue and hopes to have an update.
(5) Ordinance Changes
Mary Finley will discuss the change that allows soft drinks in plastic containers.
(6) Annual Meeting Letter and Agenda
Paul distributed copies of the letter and agenda that will be sent out this week.
B. Volleyball Net Request
The Board discussed an owner’s request that we set up a volleyball court on the beach. Paul Graml
suggested that perhaps the area in front of the Ingle cottage (Billow end of beach) would be the most
unobtrusive location. Bill Hardy said the poles for the net could be mounted in tires filled with
concrete, to avoid having to set up and take down the net every day. The poles could be laid down
each night, to avoid the possibility of anyone getting hurt. He proposed one pole about 10-12 feet
from the sea wall and the other about 30 feet out,
toward the water. Dino said the approximate size of a volleyball court is 20' by 40'. The net will cost
about $150 - $200, according to Bill Randazzo.
The Board approved installation of volleyball equipment, as discussed, to be used only between 4:00
PM and sunset.
C. Expenditures Requiring Board Vote
The Board agreed that no BOG vote is needed for something already included in the Budget, but
miscellaneous expenditures not in the Budget require approval of the President or Vice-President.
D. Other New Business
(1) Guard Parking
Mary Finley reported that Julia Nixon is concerned that Ace Security guards’ cars parked on the
Finley property obstruct her view of the water. The Board, however, is grateful that the Finleys are
willing to provide this space for guard parking, and Mary notes that this enables her to keep track of
guards’ working hours, seeing when they arrive and depart, so the parking arrangement will continue.
(2) Grounds Improvements
Bill Hardy said it will cost approximately $800 to replace the electrical panel at the waterfront, which
needs to be upgraded from the current 40 amps. New signage for the backs of benches at the
waterfront will cost about $500.
(3) Road Barriers
Road barriers (traffic gates) will be put out the last week in June.
(4) Open Road
Sea Spray will be the first open road (other 3 gates closed), starting June 28th.
(5) Planters
Mary reported that Carl DiBernardi (13 Sea Lane) has offered to take care of setting up the planters
at the beach end of each street. He will water the Brightwater planter, Mary will do Saltaire, and
Bruno Condon has offered to take care of Billow, so all we need is a volunteer to water the Sea
Spray planter.
This meeting was adjourned at 11:30 AM.
Respectfully submitted,
Constance L. Gray
Secretary
FALL MEETING - Saturday, September 8, 2007, at 10:00AM, at Mile Creek School
The meeting was called to order at 10:00 AM by President Paul Graml, who thanked everyone for
attending and observed that we have had a very good summer this year at Old Lyme Shores, and
thanked members for their participation and cooperation. Paul expressed the Association’s gratitude
to Dave Woolley for his many years of leadership and dedication to the Association. As a token of
this appreciation, Paul presented Dave with a gift certificate for two nights at The Equinox in
Manchester, Vermont. Dave thanked the Association and expressed his wishes for a good year next
year for everyone here at Old Lyme Shores.
1. BOARD OF GOVERNORS
a. Introductions
Paul introduced Board members Mary Finley (Security), Bill Hardy (Grounds), Paul Rowean and Gil
Soucie (Capital Expenditures), Dino Genga (Beach), Mark Phelan (Drainage), Vice-President Terry
Walsh and Secretary Connie Gray.
b. Nominating Subcommittee
Paul announced that the Nominating Subcommittee, comprising Terry Walsh, Chairman, Gil Soucie
and Dino Genga, is seeking applicants for next years Board vacancies as well as the Treasurer
(elected) and Tax Collector (appointed) positions (Anne Conway is stepping down next year). He
encouraged interested members to apply in writing to the Nominating Subcommittee.
2. MEMBER RECOGNITION
Vice-President Terry Walsh thanked several members for their generous contributions and efforts
this year:
• Julia Nixon - July 4th parade and activities, String of Pearls concert, Carousel Night - and her
son T.C. for Friday night movies
• Dave French & Matt Merritt - Michael Cleary Band concert
• Bev Ahlers - Ladies luncheon/picnic at her home
• Audrey Sanelli & Margaret Farrelly - maintenance of floral planters at waterfront
Paul Graml thanked his wife Maura for assuming responsibility for both the OLS website and the
member directory (work in progress), and encouraged any who have not yet submitted information
for the directory to get it to Maura now. Paul also thanked Barbara Beal for her hard work in the past
in producing, amending, and distributing the directory.
3. INTERIM BUDGET
Paul Rowean presented and discussed a Power Point summary of the current budget and
expenditures to date, reflecting approximately 61% spent thus far. Jeanne Munnelly asked about
donations to the fire department and ambulance association and Paul said these would be paid
when requested.
4. RESULTS OF WATER DELIVERY STUDY
Dino Genga discussed results of studies and tests commissioned by the Association to document
our water delivery system. On display was a schematic showing the current situation and Dino
reviewed what the Connecticut Water Company has proposed - completion of installation of 8" year-
round pipes on Brightwater at their expense (they pay for pipes and installation, OLS pays for
paving), and then on other roads with the water company paying only for materials and OLS paying
for installation and paving. Several questions and comments followed:
Ed McSweegan - asked why a representative has not yet come to speak to the Association, as
approved at 2006 Annual Meeting - Dino said they will send a representative when we are ready to
start the project and have approved the spending.
Barbara Beal - asked if Old Colony paid for their paving - Dino said they did. And at Point of Woods,
the Association is paying for installation of pipes, plus paving, whereas CT Water Company is paying
$800,000 for materials (pipes).
June McKeon - asked if with new pipes we will have year-round water. Dino explained that the water
would be turned on year-round, but that alone does not qualify a property for year-round
occupancy.
Don Mullane - asked where the current water mains are located - under lawns or under pavement?
Dino said they are under lawns, but current state law requires new lines to be under pavement. Don
responded that repairing a road after installing laterals to each property costs a lot less than
replacing the entire road.
Dave Woolley - he believes that new regulations require piping under roads, not lawns, and added
that new pipes would provide the added benefit of more fire hydrants.
Jeanne Munnelly - suggested that we check with the fire department to see if 2" mains are adequate.
Don Mullane - repeated his point that with 40' wide roads (approximately 26' of pavement and 6-8' of
lawn on either side), why do we have to pay for paving?
Rosalie Zanoni - said there are machines that tunnel under pavement to install pipes, eliminating the
need to tear up the roads.
5. SUBCOMMITTEE REPORTS
Paul Graml encouraged members with expertise or interest in particular fields to make themselves
known and offer their assistance. The community is enriched by the involvement and contributions of
its membership.
a. Beach - Dino Genga
Dino observed that in general we had a very good summer on the beach here at Old Lyme Shores
and thanked George Finley and Frank Farrelly for voluntarily monitoring beach conditions.
b. Security - Mary Finley
Mary commended the services of Ace Security, thanked the 98% who treated the guards with
respect and encouraged the other 2% to try to be more considerate and respectful in the future.
She noted that we had some problems with illegal parking and trespassers - 42 cars parked without
permits at the ballfield one weekend and people parking on Route 156 and using our beach - we’ll
continue to work on this. Another nuisance has been groups gathering at the OLS/Old Colony
border at night - noise disturbance and even using our beach as a bathroom.
A few questions and comments followed:
Ann Moriarty - asked what is the difference between weekdays and weekends, in terms of cars being
turned away at the gate. Mary said that there is a huge difference, due to much heavier traffic on
weekends. One weekend 52 cars were turned away and 59 were turned away on another weekend.
Ann Vaughan - noted that cars continue to speed down Sea Spray Road and often do not stop at
the stop signs.
Connie Merritt - advised members to make sure their incoming guests know the name on the cottage
they are going to - the guard at the gate has nothing to go by except his official list of owners.
c. Grounds - Bill Hardy
Bill summarized some of the projects being done to enhance Association property. The traffic gates
(barriers) have already been taken away for repair and reflectors will be added. Additional signage
is being prepared for the ends of streets (rules, etc.) and for the ballfield property. “No Outlet” signs
have already been added to closed gates. Benches at each street (waterfront) will be reconditioned
and repainted for next year.
Comments from the floor:
Barbara Beal - reminded us that pedestrians and others using the streets ( on bikes, scooters, etc.)
need to be just as careful and vigilant as drivers - move to the side of the road for cars to pass.
Allice Lynch - guard should say to each and every incoming driver, “15 miles per hour” - is that
asking too much?
David French - still concerned about careless drivers at the Billow/Bellaire intersection.
Julia Nixon - her son TC was responsible for putting beach trash cans up for collection and observed
a tremendous amount of trash left on the beach - broken chairs, etc. - items too bulky to put in trash
cans - people need to take these items up to their cottages and discard them, not leave them on the
beach.
Ann Moriarty - suggested that we could provide community service suggestions to young people
here who need to fulfill requirements to earn badges (Boy and Girl Scouts, for example) - give them
useful chores which would benefit our community.
d. Drainage - Mark Phelan
Mark complimented his predecessor, former Board member Charlie Beal, for the tremendous job he
did in this area. The $3,000 budgeted for drainage this year will be used for improvements between
Sea Lane and Sheffield Brook and cleaning of catch basins. Mark has reviewed a study done about
ten years ago, showing that in some areas here excess ground water flows through swales between
back-to-back properties, in the direction of the Sound, whereas other properties drain into Sheffield
Brook. He pointed out some of these locations on the map Dino posted in the front of the room.
Both systems present serious problems and Mark intends to look into these problems during the off-
season and report back to the membership next year.
Paul Graml added that we are trying to pull together all of the information and documents we have,
regarding drainage, infrastructure, etc. to see where we are at and where we should go from here.
e. Capital Expenditures - Paul Rowean
Paul presented a Power Point exhibit providing a long-term look at OLS projects and funding options
for these projects. Standard funding options include general taxation(mill rate increase) and
borrowing funds. Creative options include selling to members the 6-8 feet of Association property in
front of their homes to increase their total square footage, forming a “road club,” and selling or
leasing the ballfield. Next steps by the Capital Expenditures Subcommittee include:
• Prioritizing projects
• Clarifying funding options
• In the spring, mailing to membership Board-approved proposals for capital projects
• Association vote on the budget at 2008 Annual Meeting
In response to Chris Gilland’s question regarding content of the spring mailing, Paul Graml said all of
the necessary information will be provided and costs will be incorporated into the budget.
6. MEMBER ISSUES
a. Recycling bins - Every property should have a town-issued bin for recyclables. Anyone who
doesn’t should call the Selectman’s office or Shoreline Sanitation for information on how to obtain
one.
b. Water metering - Dino Genga explained that this does not apply to OLS for the foreseeable
future; the letter regarding this, from CT Water Co. in May, was sent to OLS customers in error.
The meeting was adjourned at 11:15 AM.
Respectfully submitted,
Constance L. Gray
Secretary
Board of Governors Meeting - Sunday, July 29, 2007, at 8:30 AM, at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Theresa Walsh, Bill Hardy, Gil Soucie, Mary Finley, Mark Phelan, Dino
Genga, Paul Rowean, Anne Conway, Connie Gray
The meeting was called to order at 8:30 AM by President Paul Graml.
1. DAN SCHIAVONE PROPERTY ISSUE
In attendance was Dan Schiavone, owner of 13 Sea Lane, accompanied by his attorney, Michael
Cronin, his contractor, Phil Trowbridge, and caretaker, Carl DiBernardi. They were invited to this
meeting to discuss the Board’s questions regarding Schiavone’s 2005 project, which included a new
garage and driveway, extensive landscaping reconfigurations and other changes. The issue was
whether Mr. Schiavone encroached on Association property and what, if anything, the Board should
do about it. A recent survey of our roads shows that the present width of Brightwater Road, from
Schiavone’s property to Barlow’s (63 Brightwater) is 16 feet; the other three streets, at the same
relative location, are 21 to 25 feet in width.
Phil Trowbridge said that the hedge has been in place since 1983. Mulch was put in during the
recent project to improve drainage, but this didn’t change the footprint, according to Trowbridge.
What changed, he said, was the driveway. When he and Schiavone attended a Board meeting in
August, 2005, the Board requested that Schiavone provide documentation, from the creator of the
plot plan for the project, of the distance from where the Association roadway bordered his
plantings/curbing in relation to a fixed structure before the project and where that same border is
now in relation to that fixed structure, after completion of the project
Schiavone has owned his property since January 12, 1983 and claims that the border of his property
and the roadway has not moved. Paul Graml asked him for a plot plan from 1983, and Attorney
Cronin said he could probably come up with an aerial view from that time, of the area in question,
which Paul said could be helpful . When Mark Phelan asked Schiavone if he agrees that his
landscaping and driveway encroach on Association property, Dan agreed, but he added that there
are many other similar examples throughout Old Lyme Shores.
Paul Graml reiterated his request for a plot plan. Attorney Cronin said he would try to produce
documentation in time for the next Board meeting, to assist in determining when the 5' incursion
occurred. After the Schiavone group left, there was a brief discussion of the situation and the need
for further clarification before any final action by the Board.
2. MINUTES OF LAST MEETING
Dino Genga made a correction to Item #7-g in the minutes of the 6/23/07 Board meeting, to indicate
that the Connecticut Water Company is willing to send a representative to speak to an Association
meeting.
MOTION - to approve the minutes of the 6/23/07 Board meeting as corrected – PASSED
3. TREASURER’S REPORT
Anne Conway reported that we have $14,000 in the checking account and $2,235.25 in the savings
account. She deposited $25,000 a couple of weeks ago and has another $25,000, approximately, to
deposit now.
4. OLD BUSINESS
a. Insurance
Anne Conway said that according to our insurance agent, Dick Torrenti, we could probably pay on a
16-month basis, but the cost would be higher and the policy would have to be rewritten, so it is
probably not advisable to make this change. It was suggested that perhaps we should explore other
insurance provider possibilities - get other quotes and see if we can find something less expensive.
The Board agreed that this should be looked into.
b. Margaret White Memorial Fund
Anne read a letter from Sally Howley saying that several people had expressed interest in
establishing a fund in memory of Margaret White, for needed equipment and functions to benefit the
Association. The Board agreed that the family should administer any such proposed fund, and
directed Anne to return all funds to Sally.
5. SUBCOMMITTEE REPORTS
a. Beach - Dino Genga
Beach cleaning is going well - no problems - and much appreciated is the voluntary monitoring by
George Finley and Frank Farrelly.
b. Security - Mary Finley
Mary briefly reviewed the situation a few weeks ago, when 42 cars were parked at the ballfield. Paul
Graml noted the need for change in wording on the signs there, to indicate that parking is not
allowed without a permit and violators will be towed.
Eileen McClure brought up a policy question to the Board after she observed a group of people she
saw on the beach that she felt were not members or guests of Association members. She wondered
what effort the guards make to determine if people are trespassing on Association property. The
Board discussed when the guards should make an effort to determine whether a person belongs. It
was decided that every time someone is spoken to for violation of beach rules, an attempt will be
made to determine if they belong at OLS. Members and their guests should be aware of Association
rules already. This will be in addition to instances when the guards believe people are trespassing
or when they are alerted by Association members.
c. Capital Expenditures - Paul Rowean
Paul said that in the past few weeks he has had Gil Soucie and Mark Phelan looking into ways to
raise money for the long-term capital needs of the Association. Ideas included:
•Possible financial benefit from Association ownership of eight feet of land from the road into each
resident’s property.
•Formation of a new organization or “club” other than the Association, comprised of OLS members,
with fund-raising capabilities not restricted by the OLS charter.
•Potential financial benefits from the ballfield.
Regarding exact responsibilities of the water company to maintain and upgrade the existing system,
Dino said we should have a written reply within thirty days from the DPUC to our inquiry. Bill Hardy
expressed concern about the possibility of increased costs, which sometimes happens when utility
company projects are postponed too long. Mark Phelan asked how our situation compares to Old
Colony and Dino assured him that Old Colony paid for paving; their project differed in scope from
ours (only 1 or 1 ½ streets), but they did pay for paving.
Each Board member will be asked to submit to Paul any capital expenses they foresee in their area
of responsibility for the next five years. These will be prioritized and a similar list of possible funding
sources will be developed.
d. Grounds - Bill Hardy
Bill reviewed ongoing activities and ideas of his subcommittee. Repainting, by volunteers, of the
traffic barriers should be completed by the end of next week. “No Outlet” signs will be installed on
gates at the top of closed roads. A new sign, with two-sided message visible from both directions
and costing about $150, is being designed for the open road. Bill will e-mail the design to the Board
when it is available. And he is looking into the replacement of benches at the beach end of each
street, or enhancement of the present benches, which he says can be done inexpensively by a mill
shop.
e. Drainage - Mark Phelan
Mark has investigated David Richardson’s questions about drainage and feels that the issues he has
raised are not the Association’s responsibility. The Board agrees with this.
Mark said we have no topographical survey of Sea Spray Road. The Board will assemble all the
surveys and maps we currently have and then estimates will be sought, if we need to supplement
what we have.
6. ADDITIONAL OLD BUSINESS
Terry Walsh commented on the mowing of the ballfield. She said it has been mowed now, but it was
very overgrown before this mowing. It is supposed to be mowed every two weeks, but according to
Anne Conway, we have only paid for mowing done.
7. COMPENSATION FOR SECRETARY, TREASURER AND TAX COLLECTOR
Currently, annual compensation for the Secretary is $1200, Treasurer $1200 and Tax Collector
$900. Budget preparation recently has been much more demanding on the Treasurer than in
previous years. An attempt to survey other beaches will occur before any changes are made.
8. OTHER BUSINESS
a. Town Payment to the Association
Mary Finley said we have been getting the same $13,500 each year from the Town of Old Lyme for
ages and thinks we should ask for more. Other beaches have requested more and they got it. Paul
Graml said that the town sends out a form for us to submit and when we get this we should decide
what to request
b. Federation of Beaches bill
The Board told Anne to pay the $600 bill from the Federation.
c. Mosquito spraying
Terry Walsh volunteered to find out how we can get Old Lyme Shores included in this program.
d. Speeding
Members of the Board believe this continues to be a big problem. There was discussion on the
merits of the current barriers versus speed bumps. It was decided that additional barriers should be
placed on the open road in the future.
e. Federation of Beaches
Paul Rowean asked that Paul G. and Terry, our representatives, keep us posted on what’s going on
with the Federation. Paul said that the one meeting he attended focused mainly on governance,
creation of a mission statement, and other organization and structure matters - nothing really
important to report yet.
f. Payment to Anne Conway
Anne asked if it was OK for her to get her semi-annual compensation for her Association jobs, and
also reimbursement for a few job-related costs (office supplies, for example). The Board approved.
g. Norman Yester’s concerns
Paul Graml spoke with Norman Yester, after Norman sent a letter to Officers and Board Members
expressing some of his concerns about the Association and its governance. Paul said it was a
productive meeting and feels that Norman now has a better picture of what we do and offered his
assistance on some financial matters.
The meeting was adjourned at 10:35 AM.
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
Board of Governors Meeting - Saturday, June 23, 2007, at 8:30 AM, at Paul Graml’s house, 33
Brightwater Road.
Attendees: Paul Graml, Theresa Walsh, Gil Soucie, Mary Finley, Mark Phelan, Dino Genga, Paul
Rowean, Anne Conway, Connie Gray
Absentee: Bill Hardy
The meeting was called to order at 8:30 AM by President Paul Graml.
1. INTRODUCTIONS AND PROCEDURES
Paul introduced new Board members Gil Soucie and Mark Phelan and other attendees.
He then discussed some procedural issues mentioned in his letter of 6/18/07 to the Board and
Officers:
a. Communication - Paul hopes that we can communicate electronically as much as possible. The
Old Lyme Shores e-mail address is oldlymeshores@yahoo.com and our website is www.
oldlymeshores.com. Association Member Concerns - any individual Association member requests or
issues must be submitted in writing ahead of time in order to be discussed at Board meetings.
c. Board Member Concerns - after receiving agenda, Board members can request to have items
added to the agenda, or they can introduce additional items at the meeting as “New Business” or
“Other Business.”
d. Subcommittee Issues - at Board meetings, we can have a brief update of subcommittee activity, if
it is “news,” but day-to-day matters should be handled by the subcommittees and do not have to be
brought to the Board.
2. TREASURER’S REPORT
Anne Conway announced that we have $3,350.65 in our checking account and $17,218.15 in
savings
.
3. MAILING TO MEMBERSHIP
Paul Graml noted that since people do pay attention to their tax bills, it would be wise to include with
this mailing a number of other important documents. Anne hopes to get the tax bills out next week,
and also to be included in this package are:
a. a short letter from Paul introducing the Ordinances, with special emphasis on the prohibition
against dogs on the beach and unleashed dogs anywhere in Old Lyme Shores, as well as the ban
on coolers on the beach. Also to be included here is mention that anyone who wants a copy of the
Budget should request it and Paul Rowean will e-mail it or otherwise get it to them.
b. Ordinances
c. Roster of Board and Officers
d. Directory information sheet - only those who fill out and return this form will receive a directory.
4. ATTORNEY McCOY FEEDBACK
a. Ordinances
Attorney Bill McCoy has reviewed and approved our Ordinances. He agrees that we have very
limited enforcement options, noting that we can impose $25 per day fines for infractions. In the case
of a significant dispute, he outlined a process for the Board to follow and confirmed that an unpaid
fine should be made a part of the member’s land record (attached as a lien).
b. Issues Regarding Funding Sources
1) Ballfield deed - Attorney McCoy’s presents two possible interpretations of the ballfield deed and
their implications. In either case, there are definite limitations and requirements. Gil Soucie summed
up the situation by saying that the true test is whether or not a company will issue title insurance on
the property - if they will, then the property is sellable.
2) Voting - Attorney McCoy also clarified the procedure for Association voting - the Board acts and if
the Association petitions for a meeting on that action, the membership can either ratify or overturn
that action by their vote at that meeting. Issues are not put up for Association vote, but instead are
subject to a vote of the Board, and if that Board action is then called into question by the
Association, following the established procedure the Association can either approve or overturn that
action at an Association meeting.
3) Taxing - According to Attorney McCoy, a tax based on assessed value of property owned is the
Association’s only means of collecting money from the membership - no special assessment, no “flat
tax,” no conveyance tax - the only allowable method is the method we already use. If we need more
money for big projects, the Board must specify these projects and costs in the Budget, raise the mill
rate accordingly, and present all of this for approval at an Association meeting.
Paul Rowean suggested that there might be other “creative” funding sources available to us, such as
perhaps forming another corporation (Old Lyme Social Club, for example) and charging a flat tax to
members, to raise money for big projects. Paul Graml said that this might be worth considering.
We will ask Attorney McCoy to pursue further this whole issue of our fund-raising options; $2500 for
this purpose was approved by the Board on 5/27/07.
5. SUBCOMMITTEE STRUCTURE AND MEMBERSHIP
We currently have three Board subcommittees: Beach, Security, and Capital Expenditures. Paul
Graml stressed the importance of efficient subcommittee operations, to relieve the Board of getting
bogged down at Board meetings in long, dragged-out discussion of the minutiae of day-to-day
operations. Discussion of possible additional subcommittees followed:
a. Grounds Subcommittee - Dino Genga suggested that this could cover some of the chores that
Dave Woolley formerly handled on his own, such as moving signs and traffic barriers, overseeing
road repairs, and other related operations. According to Paul Rowean, new Board member Bill
Hardy is interested in heading this committee. T.C. Nixon’s duties would be in this category.
Dino Genga’s Beach Subcommittee would remain the same, covering sand and water, whereas this
Grounds Subcommittee would cover Association property other than sand and water.
b. Drainage Subcommittee - Mark Phelan expressed interest in taking on this responsibility.
Drainage issues were the domain of former Board member Charlie Beal, but not as an official
subcommittee.
c. Social Subcommittee - it was suggested that perhaps we need this, especially in view of the influx
of new members who could benefit from some sort of introduction to the Association. Charlotte
Genga has volunteered to prepare a “welcome package” for new owners. Paul Graml envisions a
Social Subcommittee to be responsible for this “welcome package”as well as beach activities, the
website, and other related functions.
d. Liaison with outside entities - Mark Phelan suggested a subcommittee to represent us in dealings
with outside entities such as the town and other beach associations. Paul Graml said he would like
to take on this responsibility, including being our representative to the Federation of Beaches,
assisted by Terry Walsh.
MOTION - to expand to five our existing structure of three subcommittees, adding Grounds and
Drainage to Beach, Security, and Capital Expenditures Subcommittees, and to authorize our
President and Vice-President to act as our liaison with outside entities such as the town and other
beach associations - PASSED
6. BOARD MEETINGS
Paul Graml said he anticipates having Board meetings at three to four week intervals, as needed,
and the Board seemed to agree on Sunday mornings at 8:30 AM as a good time.
7. OTHER BUSINESS
a. Increased cost - Dino said that the cost of installing the swim lines, anchors, weights, etc., as
discussed and approved at a previous Board meeting, will be considerably higher than anticipated.
Almost everything is worn out and must be replaced.
b. Recycling bins - Mary Finley said that the town will be delivering to her property this Wednesday
recycling bins for distribution to all Old Lyme Shores summer residences. The Board discussed how
to distribute these - perhaps each Board member could be responsible for transporting bins to
houses in an appointed area, or perhaps we could utilize the guards and/or T.C. Nixon for this task.
c. Hammer Law Exemptions - Paul Graml requested Board approval of completion of improvements
to his kitchen in early July, and Terry Walsh likewise requested permission for sheetrock work at her
house, also in early July.
MOTION - to approve the requests of Paul Graml and Terry Walsh for exemption from hammer law
restrictions until July 14, 2007 - PASSED
d. Connecticut Water Company letter - Dino said that the water company in error sent a letter to Old
Lyme Shores customers in May. This letter said that installation of meters was imminent and
that customers would soon be billed according to usage rather than at a flat rate. Dino asked that
Paul Graml include in his letter going out soon to members (with tax bills) this correction - that the
letter should not have been sent to Old Lyme Shores customers because meters here are not
imminent.
e. Corrections to minutes of June 16, 2007 Annual Meeting - Gil Soucie said that the last item in the
minutes (#8-i) should be corrected to say that spouses of owners are eligible to hold office in the
Association, as per Section 1 of the Charter. Anne Conway noted that Mary Howley’s name should
be included in this same item (#8-i), as she was the one who specifically brought up the issue of
trusts and corporations, regarding eligibility to vote and hold office. And thirdly, Anne requested
correction of the spelling of her name in item #7 - Pettit, not Petit.
f. Agenda for Board meetings - Dino suggested that in the future the first item on the Board meeting
agenda should be additions and corrections to minutes of previous meeting, and the second item
should be the Treasurer’s Report.
g. Anti-Board sentiment - Paul Rowean expressed his sense that there is a strong feeling among
some in the Association that the Board is somewhat manipulative and secretive, trying to push things
through that members don’t want. Mark Phelan added that this is indeed true, that many people feel
that the Board is trying to make things happen that they don’t want, and especially things that cost a
lot of money. Gil Soucie confirmed that there has always been an undercurrent of anti-Board
sentiment. He has been here thirty years and there have always been those who are suspicious of
the Board and its motives.
It was suggested that we get someone from the water company to speak at an Association meeting -
to tell the Association what’s what, what to expect, get the facts out, answer questions, etc. Dino said
he will have a representative from the water company, as well as our civil engineer, address the
Association when we have a financial plan in place to fund the paving of Brightwater Road.
h. Annual Meeting date - Anne Conway suggested that, in the future, the Annual Meeting be moved
to an earlier date. It has been on Fathers’ Day weekend for years now, and that is too late, giving
her only two weeks to get the tax bills out, and we need the tax money quickly in order to pay the
bills, particularly the insurance bill. Paul Graml, on the other hand, prefers a later date for the
meeting; he would like it to be the third week in June, one week later than it has been. Dino
suggested that we ask the insurance company to change our billing date (currently July 12). Or, Gil
Soucie said, ask them to put us on a 14-month billing cycle. Paul Rowean said he likes the timing of
the meeting as it is.
MOTION - to move the Annual Meeting to the third weekend in June - PASSED
i. Margaret White Memorial Fund - Anne asked what she should do with $200 that she was given by
Sally Howley for this fund. The Board told her to hold onto it until we find out more about this matter.
j. Bulletin Board keys - Paul Graml, Dutch McClure, Bill Hardy, and Connie Gray will have keys.
k. David Richardson - Anne reported that she was approached by David Richardson right after the
Annual Meeting, complaining that his neighbor Bill Hardy has planted trees on the property line that
are going to get too big. Richardson said he will sue, if the Board doesn’t act now. The Board said
he should put his complaint in writing to the Board.
Paul Rowean noted that Richardson is the one who voiced many complaints at the Annual Meeting,
including his concerns about a drainage catch basin on his property. Mark Phelan, chairman of the
Drainage Subcommittee, said he would send Richardson a note to follow up on this.
l. Disclosure - Mark Phelan said that he has had problems with Old Colony in the past year and has
had no cooperation from them in trying to resolve these problems. He is letting us know now that
there is probably going to be a lawsuit He clarified that the problems are with Old Colony, the
association, not with the abutting property owner.
The meeting was adjourned at 10:20 AM.
Respectfully submitted,
Constance L. Gray
Secretary
ANNUAL MEETING - Saturday, June 16, 2007, at 10:00 AM, at Mile Creek School.
The meeting was called to order at 10:00 AM by President Dave Woolley. He introduced Association
Officers and Board of Governors members seated at the front of the room.
1. TRIBUTE TO DECEASED
Dave Woolley read names of Old Lyme Shores community members who have died in the past year:
James Griffith and Helen Turley (brother and sister of Eileen McClure), Lois Molloy, Landon Sahlin,
Emily McGuire (sister of Mary Unsworth), Mary Orlando (Charlotte Genga’s mother), Joseph
DeMichele, Barbara DeRosa, Barbara Duhaime, Margaret White, and Nancy Rice. Dave asked for a
moment of silence in their memory.
2. SUMMER 2007 RECREATION
Dave introduced Julia Duhaime Nixon, who previewed upcoming activities:
• Saturday, June 30 (rain date July 1) - Fourth of July parade at 10 AM, sand castle contest
(winners announced at 1 PM), and beach races for various ages starting at 2 PM, with prizes and ice
cream for all participants.
• Saturday, July 14 - String of Pearls band concert at 7:30 - 9:00 PM at Brightwater beach area.
• Saturday, August 4 - Old Lyme Shores Carousel Night at Sound View - 6 - 6:45 PM.
3. SECURITY
Mary Finley, Board member in charge of Security, announced that we have hired last year’s
provider, Ace Security, Inc., for service again this summer. Gates will be closed starting next
Saturday, with Billow the open street June 23 -29. All streets will be open Saturday, June 30,
Sunday, July 1, and Wednesday, July 4, for holiday traffic. On Monday and Tuesday, July 2 & 3, and
Thursday and Friday, July 5 & 6, Sea Spray will be open and other three streets closed. Starting
Saturday, July 7, Saltaire will be the open street for the week, then Brightwater starting on July 14,
etc., changing to the next street each Saturday morning until September 1.
4. BEACH CLEANING
Board member Dino Genga said that beach cleaning contractor Harry Plaut no longer will have to
leave excess seaweed piled on the beach, when the dump is closed, which was a problem last year.
Now he has a lot up on Route 156 where he can store it. Beach cleaning hours are 7 - 9 AM and
people should keep their chairs and other beach gear off the sand until after the beach is cleaned.
Old Lyme Shores residents George Finley and Frank Farrelly have offered to monitor the beach
daily, to see that everything goes smoothly and on schedule.
5. BUDGET
Board member Paul Rowean commenced discussion of the proposed 2007-2008 Budget by noting
that we are ending the 2006-2007 budget year without a deficit and the Board recommends keeping
the 1.68 mill rate for the upcoming year. Paul projected the proposed Budget on the screen in the
front of the room and went through it line by line (attendees had copies of the Budget, distributed to
everyone as they arrived at the meeting). He noted that the $8800 expenditure under
“Miscellaneous” was for the engineering study done on our roads last fall - test borings and drawings
- to determine where there is ledge - which he said was a good investment and useful for the future.
Discussion followed:
a. Insurance - Dave Woolley discussed this item, observing that we have had an excellent agent,
Dick Torrenti, for several years, and he has been able to get for us this very comprehensive
coverage - municipal insurance - which not all agents are able to write. Years ago we had minimal
$500,000 liability coverage, but now our coverage is in the moderate seven figure range.
b. Non-payment of taxes - Julia Nixon asked what we do about owners who do not pay their
Association taxes. Anne Conway, Treasurer, responded that we are empowered to place liens on
properties for non-payment of taxes. Dave said that in a few such instances of small amounts owed
on small lots, we have not rushed into litigation, for reasons relating to public relations.
c. Professional fees - Bill Randazzo questioned the $6,000 proposed for this line item, and noted
that he is disturbed by several other items as well. He said we should break down
“professional fees” and itemize specifically what it covers. Paul Graml, Vice-President, briefly
enumerated some of our legal needs of the past year, which fall under this category.
d. Miscellaneous disbursements - Someone questioned the $8800 spent on test borings,
engineering studies, and topographical drawings, asserting that this was never approved by the
Association. Dino Genga said the Association approved $20,000 for this work two years ago and
someone else said the approval occurred at last year’s Annual Meeting.
e. Connecticut Water Company - In answer to a question regarding the expenditure to Connecticut
Water Company, Dave Woolley explained that this reflects the rental fee paid to the water company
for year-round water mains on Sea Lane and upper Brightwater, which service the required fire
hydrants in those areas. We also pay them the same $330 that other customers pay for summer
water, for the bubbler and shower at the foot of Brightwater.
f. Fire Protection - Craig Stalk asked who is liable for assuring that our fire hydrants and fire wells
are in good shape and functioning properly, and Dave Woolley elaborated on the excellent service
that we receive from the Old Lyme Fire Department.
g. Drainage - David Richardson had questions about the $3000 budgeted for drainage and was
advised that someone on the Board would discuss his questions personally with him.
h. Topographical drawings - Paul Zanoni questioned the need for these, asked where these
drawings are, why we had them done again when we already have the same thing on file with the
town, whether they show the original widths of our streets (40' each) or the widths as they are now
(varying), etc. Road specifications reflect current figures, not original, was the response. The
question was reiterated - why did we spend this money when we already had this information?
i. Road widths - David Richardson had further questions about the widths of roads. Gil Soucie
responded that two of our streets are 35' wide and the other two are narrower; the old paperwork
shows all roads at 40'.
MOTION - to approve the 2007-2008 Association Budget as presented - PASSED
6. ORDINANCES
Paul Graml said that Association Ordinances were updated and have been posted for comment
since last February. They are now under review by an attorney and he hopes they are ready in time
to get a one-page copy out to the membership with tax bills. Paul also reminded members to check
the Association website - www.oldlymeshores@yahoo.com - for OLS information, and to
communicate any concerns or questions to the Board in writing or by email - oldlymeshores@yahoo.
com.
7. NOMINATING COMMITTEE
Paul Graml, Chairman of the Nominating Committee (other members = Terry Walsh and Mary
Finley), prefaced his presentation of the slate with comments about the difficult task the Committee
encountered this year, due to the number of good people stepping down. Charlie Beal and Wilson
Flynn are leaving after many years of devoted service on the Board, as is our long-time President,
Dave Woolley. Paul reminded attendees that service to the Association is voluntary, our system
depends on people willing to serve, and all should appreciate this.
He presented the slate for Officer and Board positions:
President - Paul Graml Board of Governors -
Vice-President - Terry Walsh Dino Genga (2010)
Secretary - Connie Gray Bill Hardy (2010)
Treasurer - Anne Petit Conway Gil Soucie (2009)
Mark Phelan (2008)
There were no nominations from the floor. Barbara Beal called for a standing ovation for Dave
Woolley, in gratitude for his dedication to the Association.
MOTION - to approve the slate as presented - PASSED
8. OTHER BUSINESS
a. Beach photos - Sally Howley announced that she has copies of David Wheeler’s panoramic view
of Old Lyme Shores available for sale at $30. She also said a new photo by David will be available
next month - an aerial view of Old Lyme Shores - she doesn’t yet know the price.
b. In Memoriam - Sally also thanked everyone for the tremendous outpouring of sympathy and
support, in the recent loss of her aunt, Margaret White, and said that substantial donations have
enabled the family to plan the establishment of a Old Lyme Shores memorial fund in remembrance of
Margaret.
c. Ballfield - Paul Rowean said that since the last Association discussion of the possible sale of this
property, several questions have been raised and the Board is working on these issues.
d. Rock & Roll Concert - Michael Cleary’s band will play here on Saturday, August 11.
e. Boats/Watercraft - David Richardson had questions about signs indicating where various types of
watercraft are allowed - inflatables, hard craft, kayaks, etc. - Paul Graml said that where each of
these is allowed to be stored and launched is just the opposite of what David said. The Ordinances
clearly define these locations.
f. Security support - Dave Woolley expressed appreciation to the Finleys for their generosity in
providing bathroom facilities, bottled water, and other comforts to security personnel. There was a
round of applause.
g. Stickers - Mary Finley announced that she has a supply of beach stickers for members’ cars.
h. Directory - Dave Woolley thanked Barbara Beal for all of her efforts in producing, updating, and
distributing the Old Lyme Shores Directory. He said that Maura Graml has agreed to take over this
job.
i. Qualification for Officer or Board positions - In response to Mary Miles’ inquiry, Paul Graml
discussed procedures involved in selecting candidates for office. He explained that our Charter
(1947) prohibits anyone from being an Officer or Board Member if his or her name is not on the deed
- if the property is in the name of a corporation or trust or some other entity, rather than in the owner’
s name, the owner cannot be an Officer or Board member.
The meeting was adjourned at 11:15 AM
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING - Saturday, June 9, 2007, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Mary Finley, Dino Genga, Paul Rowean, Anne
Conway, Connie Gray
Absentees: Wilson Flynn, Terry Walsh
The meeting was called to order at 9:10 AM by President Dave Woolley.
1. DRAINAGE PIPE PLUGGED
Dave Woolleyreported that the drainage pipe is plugged at 59 Sea Spray. It is a problem of roots,
and we hope that Shoreline Sanitation can fix it.
2. CORRECTIONS TO MINUTES OF BOARD MEETING 5/29/07
a. Item 6 -Water PipeProject Status
Dino Genga asked that the word “indefinitely” be deleted, in regard to CT Water Company’s offer to
replace pipes on Brightwater Road.
b. Item 8 - Nominating Commitee
Paul Graml requested the following additions to the minutes:
1) Dave Woolley was nominated for another one-year term as President and declined the nomination.
2) Anne Conway accepted nomination for one-year term as Treasurer.
3) Connie Gray accepted nomination for one-year term as Secretary.
4) Charlie Beal announced his resignation from the Board after seven years of service, effective July
1, 2007 (two years remaining in his term).
3. TREASURER’S REPORT
Anne Conway announced that we currently have $6,600 in checking account and $17,218.15 in
savings.
4. ATHLETIC FIELD MOWING
Nickerson has the contract to mow the ballfield and agreed to charge $150 per mowing, $25 less
than last year.
Kevin Reynolds got new equipment and mowed the ballfield once this spring, but has not yet
submitted a bill.
5. PATAFIO BUSHES
On Sunday, May 29, Dave Woolley and Dino Genga met with Dr. & Mrs. Patafio and took them to
view some properties on Brightwater where overgrown bushes have been cut back extensively and
have survived very nicely and are thriving. The Patafios know our rules about a 4' height limit
between properties - they were given a copy of our Rules & Regulations some time ago - but
apparently they believe they’re grandfathered and can keep the high bushes because the bushes
were the same when they bought their home as they are now. They requested representation from
the Board next time their landscaper comes. Dave and Dino will be there. Patafios indicated some
willingness to cooperate in improving visibility for Farrellys backing out of their driveway and in
providing more space between their bushes and Farrelly’s house. But regarding the third problem,
blockage of Farrelly’s view of the flat rocks from their porch, Patafios have not exhibited any
indication of compliance with the rules.
6. TOM LALLY’S REQUEST FOR DRAINAGE ASSISTANCE
Tom Lally, new owner of 54 Sea Spray, has requested that the Association to run the drainage pipe
about 75 feet further, to alleviate the drainage problem on his property. Dave Woolley and Charlie
Beal visited Tom and viewed the situation. Dave Woolley feels extending the pipe would not solve
Lally’s problem. His property is flat and below sea level, and skunk cabbage is growing at the back
of his lot, because of all the flooding from storms. On his border with Howley’s, next door at 60 Sea
Spray, the drain works OK. His problem apparently is a septic system problem - failed two septic
tests in conjunction with his recent purchase of the property. Tom made two further requests: that
the Association open a clogged pipe, which Charlie found does not exist, and that the Association
remove the growth between his property and properties behind him.
MOTION - that the Board reject Tom Lally’s request for assistance with his drainage problem -
PASSED
Other residents have handled drainage problems of this type themselves and in cooperation with
neighbors on abutting properties sharing the same problem. It is not within the Board’s purview to
clean out drainage ditches between properties. Dave will inform Tom, in person or by telephone, of
the Board’s decision.
7. BUDGET FOR 7/1/07 - 6/30/08 FISCAL YEAR
We are ending the current fiscal year with savings of almost $11,000. We show no interest income
because bank fees more than wiped out the $51.75 earned in interest. One reason for Security
going over budget was that we paid double time for the July 4th holiday. It was suggested that the
title of the middle column on the budget report be changed from “2006-07 Estimated” to “Actual -
5/31/07.” Other observations on the Budget:
a. Paul Rowean said the $11,432 in “Savings” in the proposed 2007-08 budget actually should be
$22,000.
b. The $2,000 for “Leveling,” in the middle column (“Actual”) should be $5625.
c. Charlie pointed out that figures in the first column must be the same as in the Budget approved at
last year’s Annual Meeting. Paul said he would fix discrepancies.
d. Paul Graml suggested that more should be put into various accounts and less be projected as
“Savings” - beef up some line items and decrease “Savings” so that the membership isn’t
disturbed to see a lot of items over budget at the end of the year.
e. Paul Rowean said they are trying to eliminate the “Miscellaneous” category, but we seem to need
it to cover items that are difficult to anticipate or classify. The $8800 in this year’s “Actual”
was for engineering test borings and reports. There was discussion of changing
“Miscellaneous” to “Special Projects” or “Special Disbursements.” Dave suggested keeping
“Miscellaneous.”
f. Dino and Paul Graml praised Paul Rowean and Anne for their good work on this budget.
8. AGREEMENT WITH ATTORNEY BILL McCOY
Paul Graml reported that he signed the agreement with Bill McCoy, approved at last Board Meeting,
and forwarded it to him for signature and action. So far, he’s heard or received nothing in return
from Atty. McCoy. Paul is certain that Atty. McCoy will have nothing ready for our Annual Meeting
next Saturday - no review of and final version of or Ordinances, no review of our Charter for options
for raising money, and no review of the ballfield deed and relevant recommendations.
9. NOMINATING COMMITTEE
Paul Graml, Chairman, submitted the following slate of nominations for 2007-08:
President - Paul Graml Board of Governors:
Vice-President - Terry Walsh Dino Genga(2010)
Secretary - Connie Gray Bill Hardy(2010)-to replace W. Flynn
Treasurer - Anne Conway Gil Soucie(2009)-to replace C.
Beal Mark Phelan(2008)-to replace T. Walsh
MOTION - to accept the slate as presented - PASSED
The Board also approved Anne Conway as Tax Collector for 2007-08.
10. OTHER BUSINESS
a. B & L Construction
Dave has been unable to reach them regarding repair of roads.
b. Phelan Request
Dino reported that although Harry Plaut originally said he would do the requested work for at no cost
to us, he now says that the job is much more involved than he previously thought and he will
have to charge us. There are rocks under the sand in that area (Sea Spray end of our beach);
Harry doesn’t think they were there last year.
Mary Finley said the job requires a backhoe, not just a bulldozer.
c. Beach Buoys and Swim Line
Harry Plaut is now licensed to handle this job. His work will be closely monitored by DEP. Any
missing equipment (buoys, sections of swim line, sea anchors) will have to be replaced.
d. Federation of Beaches
Dave noted that we need a representative (and alternate?) to attend Federation meetings. Meetings
are held at the Shoreline Community Center on the 4th Saturday of June, August, November,
and April.
e. Monitoring Beach Cleaning
As mentioned at last Board meeting, George Finley and Frank Farrelly have offered to monitor
beach cleaning, keeping track of what is done and when. Mary Finley said that they need a copy
of Harry Plaut’s schedule so they can do this job.
f. Beach Movies & Other Jobs
Kevin Reynolds is hoping to do the beach movies again this year, but if his job at Foxwoods conflicts
at times, we need a back-up person. Kevin got $30 weekly (or $35, according to BOG minutes
of 4/29/07) last year for the movies (no pay if no movie is shown - bad weather). There was
discussion of what to pay T.C. Nixon if he does movies when Kevin is unavailable, and also what
to pay for moving beach trash barrels up and back down twice weekly for collection (takes about
one hour) and moving the “open street” signs and cement-based stop sign weekly (takes one to
two hours). One figure discussed was $40 weekly, and Anne stressed that she prefers to pay
weekly.
g. Open Streets
Mary Finley pointed out how costly it would be to have all streets open, with guards, for the entire
Fourth of July week. She suggested doing this only three days - Saturday, June 30, Sunday,
July 1, and Wednesday, July 4 and the Board agreed on this. The rest of that week (June 30 -
July 7), Sea Spray will be the open street, and the previous week (first week of guard service),
Billow will be open.
h. Night Guard for Edgelea
Michael Halloran has requested that we share one of our night guards with Edgelea. The Board
discussed ramifications of this and agreed that Edgelea should get its own guard.
i. Beach Trash Barrels
Anne reported that some people have complained about having two trash barrels at each street on
the beach - they think they’re unattractive. Dave said sometimes they are all filled and
sometimes they are not.
j. Association Information for New Owners
Anne suggested that we provide new owners with a package of information (beach rules,
ordinances, directory, etc). The new owners of Rita Flanigan’s house (60 Saltaire) didn’t
know about our “hammer law.” The Board agreed that this is a good idea and suggested that
we ask for a volunteer to be a kind of “Social Chairman” who would handle this and related
duties. Paul Graml noted that his wife Maura is taking over from Barbara Beal the directory
job and will produce an update addendum as soon as possible.
k. Annual Meeting
Paul Rowean asked about presentation of the Budget at the Annual Meeting. The Board agreed
that he should project the Budget on a screen up front (need to notify the school that this is
needed?) and he will also distribute copies of the Budget to attendees. All agreed that in the
future we should strive to send copies of the Budget to owners with the Call to the meeting.
The meeting was adjourned at 11:10 AM.
Respectfully submitted,
Constance L. Gray
Secretary
OLD LYME SHORES BEACH ASSOCIATION
BOARD OF GOVERNORS MEETING -Sunday, May 27, 2007, at 9:00 AM, at Dave Woolley’s house,
9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Dino Genga, Terry Walsh, Paul Rowean, Anne
Conway, Connie Gray
Absentees: Mary Finley, Wilson Flynn,
The meeting was called to order at 9:10 AM by President Dave Woolley.
1. OPEN STREET CALENDAR
All streets will be open June 30 - July 6 (holiday week). Pat Leonardi on Brightwater has requested
that Brightwater be closed on Saturday, July 7 (large family gathering), so we will start the open
street schedule with Saltaire , as follows:
July 7 - 14 = Saltaire August 4 - 11 = Saltaire
July 14 - 21 = Brightwater August 11 - 18 = Brightwater
July 21 - 28 = Billow August 18 - 25 = Billow
July 28 - August 4 = Sea Spray August 25 - September 1 = Sea Spray
Guard service will begin Saturday, June 23 (correction to minutes of 4/29/07 Board meeting).
2. ROCK & ROLL BAND CONCERT
The Board discussed a proposal to have Michael Cleary’s rock & roll band perform at our beach this
summer. The only cost is $1,000 to rent sound equipment. Matt Merritt and David French have
offered to pay half and the Association is being asked to pay the balance of $500. They have given
us several dates to consider. Julia Nixon has booked String of Pearls to play here on July 14 for
$550 (even though she was told last year not to do this without Board authorization). Several
opinions were expressed - Paul Rowean agreed with Dino Genga that String of Pearls sounds like
funeral music, whereas Charlie Beal said he didn’t believe the rock & roll concert would appeal to the
bulk of an audience here at Old Lyme Shores.
MOTION - that we accept the offer and pay $500 toward the Cleary band concert (M. Merritt and D.
French to pay the remaining $500), with the date to be determined at a later time - PASSED
3. BEACH ISSUES
a. Sand Build-up
Dino said he would ask Harry Plaut to accompany him and Dave to look at the sand situation in front
of the Phelan’s property, to see if Harry can level it off where it has built up so high in front of the sea
wall.
b. Patafio Bushes
Dave said he is going to call the Patafios, who are here now, to ask them to take a look with him at a
few places here where overgrown bushes have been cut way back and are thriving - at the Costello,
Anderson, and Symon properties on Brightwater.
c. Drainage
Charlie Beal reported on the significant flooding from storms this spring and distributed photos he
took after the March 2 and March 26 deluges. He himself cleaned out the drainage pipe, and he
called First Selectman Tim Griswold, who was away on vacation, and John Roche, head of Old Lyme
Public Works. He also talked to Joel Weisman of Old Colony, who viewed the situation. Charlie also
had pictures from the April 15-16 Northeaster, after which the drainage pipe was completely
submerged and could not be seen. Charlie says one person should be assigned to keep an eye on
these things. He’s been doing it voluntarily, but we need a program of maintenance, with someone
who will walk by regularly and check the drainage pipe. Charlie will continue to do this until someone
is appointed. He also stated that Old Colony should share with us the cost of having this person
monitor the situation and keep the drain clear.
John Roche told Charlie last year that it is his (Roche’s) responsibility to keep that pipe open and
running.
But Dave Woolley said it will be at least a year or two before the Town actually comes up with money
to help alleviate these problems. The newest drain that we put in is not running, according to Dave,
and we will pay Bob Swaney to repair this broken drain, and where a truck damaged a lawn also
needs repair. Plus there is a closed septic tank far down on Sea Spray that is leaking and needs
attention.
Dave said that a letter to John Roche may be the next step to be taken in dealing with the Sheffield
Brook flooding and drainage problem.
4. ATHLETIC FIELD MOWING CONTRACT
Paul Graml has spoken to Kevin Reynolds, whose bid to mow the ballfield is lower than last year’s
vendor (Nickerson). Kevin has bought new mowing equipment and also would like to do additional
maintenance work for us. Last summer we spent $1050 on mowing of the ballfield (six mowings
@$175 in current year budget), plus three mowings prior to June 30, 2006.
MOTION - that we stay with Nickerson for mowing of the ballfield this summer, try to get him to lower
his price, and give other maintenance jobs (painting of benches, etc.) to Kevin Reynolds - PASSED
5. ATTORNEY BILL McCOY
Paul Rowean said we need a lawyer and suggested that we engage Attorney Bill McCoy of
Uncasville, who has offered to reduce his regular fee of $250/hour to $200 for us. Paul said that two
issues demand immediate attention: what to do with the Gorton Avenue Ext. ballfield and the
question of raising money (what is allowed, according to our Charter). Paul said the ballfield is one
big lot, not two, and we need McCoy’s input on this and other matters. He proposed spending about
$2000 (ten hours of McCoy’s services) to have McCoy look into the ballfield and money-raising
issues, and Paul Graml suggested that we also have him look at our Ordinances (including height of
fences & bushes, encroachment issues, etc.).
MOTION - that we engage Attorney Bill McCoy as lawyer for the Board and for the Association and
that issues to be looked at by him first be pre-approved by the Board - PASSED
MOTION - that we have Attorney McCoy look at two issues - what does our Charter allow in terms of
raising money, and what are our options regarding the ballfield - at a cost not to exceed $2500 -
PASSED
Terry Walsh suggested looking into the possibility of using the ballfield as a parking lot this summer -
hiring someone to work down there directing cars and collecting fees. The Board raised some
questions regarding how this might affect our tax status and other issues, and Terry offered to look
into these matters.
MOTION - that we have Attorney McCoy review our Ordinances, at a cost not to exceed $1000 -
PASSED
Paul Graml will ask McCoy to try to complete this review before our June 16 Annual Meeting.
6.. WATER PIPE PROJECT - STATUS
According to Dino Genga, CT Water Company is willing to extend indefinitely its offer to replace the
pipes on Brightwater. They have put this project on hold, until the Association approves funding for
paving.
Dino will speak at the Annual Meeting on the status of this situation, reviewing the results of the test
borings and other related matters, but he will not put forth any new proposals at this time.
7. PROJECTED BUDGET - 7/1/07 - 6/30/08
Dave distributed copies of his budget draft for the 7/1/07 - 6/30/08 fiscal year. Paul Rowean offered
to produce a budget spreadsheet and have it ready to distribute at the Annual Meeting.
The Board discussed a few of the budget items. Charlie Beal noted that nothing was budgeted for
road maintenance, but some repairs are needed. He said lower Billow Road is especially bad and
someone could get hurt (a child on a scooter, for example) if their wheel caught in a crack or hole.
Paul Rowean offered to get quotes from four or five contractors for repairing the cracks and holes,
and $2000 was inserted in the 2008 budget draft under "Road Maintenance."
Under "Professional Fees," Dave explained that the $1200 current year figure represents two
Robinson & Cole bills, regarding the flat rocks, and a CPA bill for getting us on line. The $1675
current year item for Beach Manager was changed to $0, since we have had no Beach Manager this
year, and Paul Graml suggested eliminating this item and replacing it with "Beach Maintenance." The
$8800 under "Miscellaneous" reflects engineering fees and related costs.
The Board agreed to keep the mill rate at 1.68. Paul Graml asked what we ended up with as a
surplus balance for the current year (to be determined). There was some discussion of changing the
dates of our fiscal year, with Dave Woolley strongly in favor of retaining the July - June format.
8. REPORT OF THE NOMINATING COMMITTEE
Paul Graml, Chairman, reported that Wilson Flynn, whose Board term is expiring this year, has
chosen not to seek an additional term, after many years of valued service to the Association. The
Committee has nominated Bill Hardy to fill this position. Dino Genga, whose term also is expiring, is
interested in serving another three years. The Nominating Committee will have another meeting to
deal with remaining issues.
9. OTHER BUSINESS
a. Treasurer’s Report
Anne Conway reported that we have $17,176.44 in savings account and $9,295 in checking, with
$500 in current bills.
b. Next Board Meeting
Board of Governors will meet Sunday, June 3 at 6:00 PM at Dave Woolley’s house.
c. Budget Meeting
Thursday, May 31 at 6:00 PM at Paul Rowean’s house - Dave Woolley, Paul Rowean, and Anne
Conway will meet, to finalize the budget.
d. Aerial Photo
The Board approved Anne Conway’s request for permission to tell Julia Nixon that she will not be
given $350 for an aerial photo of Old Lyme Shores at low tide.
Anne said Julia also should be told not to book String of Pearls for next year, immediately following
their July 14 performance here.
e. Beach Movies
Kevin Reynolds will be asked to be in charge of Friday night beach movies again this year, with T.C.
Nixon as back-up.
f. Rock & Roll Concert
The Board decided on a date for this concert - Saturday, August 11.
g. Delinquent Taxes
Anne Conway mentioned that the owner of a small parcel at up at the corner of Canty and North
Lanes has not paid taxes in ten years - total owed, mostly interest, is just under $200.
The meeting was adjourned at 11:45 AM.
.
Respectfully submitted,
Constance L. Gray
Secretary
BOARD OF GOVERNORS MEETING -Sunday, April 29, 2007, at 9:00 AM, at Dave Woolley’s house,
9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Mary Finley, Wilson Flynn, Dino Genga, Terry Walsh, Anne
Conway, Connie Gray
Absentees: Charlie Beal, Paul Rowean
The meeting was called to order at 9:05 AM by President Dave Woolley.
1. GUARD SERVICE
Mary Finley expressed satisfaction with last year’s service provided by Ace Security and the Board
agreed. She wants to make arrangements with them for this year and will request certain personnel
that were particularly effective. It was noted that night service was especially good last summer.
MOTION - to engage Ace Security for Summer 2007 - PASSED
Mary said that there will be a slight increase in cost this year. She will tell Ace that we need extra
guards for the 4th of July week, with all four roads open. Guard service will commence on Saturday,
June 30.
2. PATAFIO SHRUBBERY/BEACH RULES
Dave Woolley reviewed the Patafio situation. Paul Rowean met with the Patafios on September 8,
2006, and asked them to cut back shrubbery to 50% of present height and cut back from the road.
Nothing happened and Dave wrote them another letter on November 22, 2006. They responded in
January, 2007, with copies of their landscaper’s bills and assurance that the bushes are maintained
at a level to keep them healthy and preserve their integrity. Dave said they will be advised to look at
bushes at 35 Brightwater and at 27 Brightwater; both were cut back considerably and are very
healthy. Dino Genga said that according to specialists at Salem Country Gardens, privet hedges can
be cut back any amount at any time and they do very well - they’re indestructible. Frank Farrelly,
next door to Patafio, is very upset that nothing yet has happened to correct this problem.
Paul Graml suggested that we postpone further communication with Patafios until revised beach
rules are in place (covering bushes, fences, etc. - height limits). Paul and Dino met last week with
William McCoy, attorney from Uncasville who has experience with beach associations, towns, land
use issues, etc. He will work for us on an hourly basis at a discounted rate ($250/hour = his regular
rate) and his first assignment will be reviewing our ordinances. When this task is completed, then we
should get back to the Patafios.
3. MARK PHELAN LETTERS
Dave has received two letters from owner Mark Phelan (77 Sea Spray), one in January after the town
approved his dormer project, and also expressing his objection to the dumping of seaweed near his
house, and another in April regarding his previous concerns (seaweed, boats parked on the beach -
hazardous during storms, etc.). Dino said that beach cleaner Harry Plaut will no longer dump
seaweed on the beach - just over the fence from Old Lyme Shores. Dino met with Harry in November
to review his performance last summer and Harry said seaweed will be hauled away to the dump
daily.
Paul Graml will make sure that the revised ordinances include boat regulations - which kinds of boats
are to be parked where, etc.
4. BOAT REGISTRATION
Dave suggested that we might want to ask boat owners to register their boats with the Association so
that we have a record of owners, who are responsible for removing boats by November 1.
5. SWIM LINE INSTALLATION AND PERMIT/RAFT PERMIT/BEACH MAINTENANCE
Harry Plaut is now licensed to install the swim line. Dave said we need to replace a few sections of
the line that are missing. Dino noted that, according to Harry, we need a raft permit only if the raft is
located outside the swim line.
Al Bond did some beach work last week with his bulldozer, grading the sand and clearing some litter.
Dino said that we pay Harry to do this kind of work and there should be some coordination regarding
his and Al Bond’s services.
Dino also noted that the town is now charging Harry to dump seaweed, so we need to amend his
contract to reflect this additional cost.
Frank Farrelly and George Finley have offered to monitor beach cleaning this year, keeping track of
what is done and when it is done.
Ours will be the first beach cleaned daily in July and August - first on Harry’s schedule - and he will
be bringing a small trailer, parking it at the Saltaire ramp, and hauling it off each day to the dump. On
days when the dump is closed, he will park the trailer down at the ballfield, close to the tracks and
covered with a tarp.
6.. WATER PIPES - CONNECTICUT WATER COMPANY
Dino said that pipe replacement has been cancelled for this year, but that CT Water says they could
include it in their budget for next year. We paid $6,000 for the survey of Brightwater Road - test
borings went down about six feet part way down Brightwater , and approximately from Dino’s house
on down the borings were only about four feet deep, because of ledge.
Dino noted that this month marks the 80th birthday of our water pipes - installed in April, 1927 - and
concluded with the observations that CT Water doesn’t want to hear from us until we have the money
to proceed with their plans.
7. ANNUAL MEETING
The Annual Meeting will be at 10:00 AM on Saturday, June 16, 2007, at Mile Creek School.
8. AUTO STICKERS
We will use the same stickers as last year. Mary said we still have about one-third of the original
supply, which should be sufficient.
9. OTHER BUSINESS
a. Flooding
Dave said that in spite of the very wet winter, we can consider ourselves lucky compared to some
other beaches that suffered much more damage. He said that the town is applying for a grant of less
than $50,000 to work on drainage problems in the Sheffield Brook area. Mr. Deleo at 73 Sea Spray
has to have his septic system pumped every time we have heavy rain and is threatening to sue the
town, Old Lyme Shore, and Old Colony. Tom Lally, who is purchasing 54 Sea Spray, wants to talk to
us about standing water in his back yard, which also occurs at George Howley’s next door. Paul
Graml noted that drainage problems are Charlie Beal’s domain and Dave said he will speak to
Charlie about these issues.
b. Trash cans
Mary Finley suggested that we pay someone to put the beach trash barrels up on the pavement for
trash collection twice a week and then back down on the sand, plus open and close the gates three
times a week (including Tuesdays for recyclables) for the trucks to come in. Kevin Reynolds has
been getting $35 per week for doing the Friday night movies; we will ask if he wants to continue
handling this job (right of first refusal) and also take on the trash duties. Another possible candidate
is T.C. Nixon.
c. Treasurer’s Report
Anne Conway reported that we have $17,176 in savings and $10,000 in our checking account.
Anne proposed that the Association reimburse the Finleys for water provided to the guards. The
Board agreed with this suggestion.
d. Nominating Committee
Paul Graml will head the Nominating Committee; other members will be Mary Finley and Terry Walsh.
Board members whose terms are expiring this year are Dino Genga and Wilson Flynn. Interest in
joining the Board has been shown by Mark Phelan, Gil Soucie, and Julia Nixon. Anyone wanting to be
considered for election should notify a Board member or Officer in writing.
e. South Lyme Property Owners’ lawsuit
Anne Conway asked if there was any news and Dave said that there is hope that by November there
will be some resolution in negotiations between this group and the Town of Old Lyme.
f. Cracks in the road
Mary Finley reported that there are large cracks in the pavement on Sea Lane in the area of her
property and the Farrelly’s. Dave said that this should be patched before the Annual Meeting.
The meeting was adjourned at 10:25 AM.
.
Respectfully submitted,
Constance L. Gray
Secretary(See attached file: BoardMtg4-29-07.wpd)
1. BOARD OF GOVERNORS MEETING - Saturday, October 7, 2006, at 9:00 AM, at Dave Woolley’s
house, 9 Bellaire Road, Old Lyme
Attendees: Dave Woolley, Paul Graml, Charlie Beal, Mary Finley, Wilson Flynn, Terry Walsh, Dino
Genga, Paul Rowean
Absentees: Anne Conway, Connie Gray
The meeting was called to order at 9:00 AM by President Dave Woolley.
1. PATAFIO BUSHES
Paul Rowean reported that he met with Dr. and Mrs. Patafio the day following the last Board of
Governors meeting. He asked them to cut back their bushes to 50% of the present height and cut
them back from the road. They said that they would and that their landscaper was coming the next
week. Paul said that he reported on his Patafio visit to the Farrellys the next day. Mrs. Farrelly said
she hoped the deep cutting would happen.
MOTION - that the President write a letter to the Patafios requesting their cooperation - PASSED
2. BEACH ORDINANCES
MOTION - to request paid services of Attorney Anita Schepker in reviewing the beach ordinances -
PASSED
3. BEACH CLEANING AND MAINTENANCE
Dino Genga reported on the end-of-season review of services by Harry Plaut. Problems were
discussed regarding beach cleaning outside the prescribed hours, storage of reclaimed seaweed on
the beach, and availability of back-up cleaning personnel.
Harry Plaut recommended purchase and installation of two snow fences to hold back beach sand at
Billow (150 feet) and at Sea Spray (100 feet).
MOTION - to purchase the snow fences recommended by Mr. Plaut at a cost of $602, plus $250 for
installation - PASSED
4. VENDOR INSURANCE
Wilson Flynn recommended that all vendors provide proof of insurance for next year and the naming
of Old Lyme Shores Beach Association as insured. It was recommended that next year the Treasurer
hold all contracts and insurance forms.
5. PAVING/PIPES PROJECT UPDATE
a. Road Report Being Prepared
At the June meeting, the Association authorized road boring samples and site work to determine
conditions that would impact paving. This has been done and the report being prepared will itemize
auger rejection and will be delivered soon by Dave Annino.
b. Letter to Connecticut Water Company
Dino Genga reported a letter was written to the Connecticut Water Company advising that Old Lyme
Shores had not obtained approval of financing for the Brightwater project proposed for March, 2007.
The letter had a request as to whether CT Water would offer the same plan in Fall, 2007 or Spring,
2008.
c. Engineering Plan
The next step is to prepare engineering plans. It was stated that Old Lyme Shores would do the
engineering plan for paving and CT Water would do the plan for water pipe installation. It was
commented that Gil Soucie, at the June, 2006 Annual Meeting, had confirmed support for Old Lyme
Shores to spend $22,000 for the engineering plan.
d. Meeting with Connecticut Water Company
Dino said he would set up a new meeting with CT Water. It will include Joe Wrenn, Bill Randazzo (40
Sea Spray), and other Old Lyme Shores representatives. Dave Woolley asked to attend. Old Lyme
Shores has been in CT Water’s budget for Spring, 2007.
e. Recommendations
Wilson Flynn said Old Lyme Shores needs legal counsel to review the plans, as oversight for OLS
volunteers. Paul Graml stated it was the right thing to do to move ahead with the $22,000
engineering job.
6.. LEGAL COUNSEL AT ASSOCIATION MEETINGS
As a result of opinions that the September 9th Fall Meeting did not go favorably with the Board of
Governors presentation, the Board discussed the need for legal counsel at Association meetings.
MOTION - to have paid legal counsel (Halloran and Sage) at the Spring, 2007 and Fall, 2007
Association Meetings, to prevent illegal votes and have voting by paper ballot - PASSED
Paul Graml said Old Lyme Shores needs a verbatim transcript and the meetings should be recorded.
7. FINANCING
a. Committee Meeting
Paul Rowean reported that he held a September 23 meeting of his financing committee. Attending
were Stan Ahlers, Stephen Gray, Gil Soucie, and Kathy Stalk. They received requests to join by
Mark Phelan and Cathy Petrillo, who were advised to join in the future. Paul said the committee plans
to discuss financial options for the future. Kathy Stalk will seek information from the DPUC, as will Gil
Soucie. The quitclaim documentation (when CT Water acquired our water system) will be shared with
Attorney Mike Halloran. It was stated that DPUC should have a grand plan for shoreline communities.
At this meeting, Stephen Gray said that to fix the deed to the Gorton Avenue Ext. ballfield property
(to remove the restriction of use) would require 192 resident signatures. He has approached a title
insurance company willing to provide an affidavit by the Board of Governors and signatures by a
majority of the Association.
b. Cell Tower Proposal
The Board discussed a proposal to generate income from the ballfield property by erecting a cell
tower on the site, and the idea was not considered worthy. Paul Graml said he would respond to an
e-mail from Mike Riggio (316 Saltaire), who suggested the cell tower.
c. Ballot on Ballfield Sale
The vote on selling the Gorton Avenue Ext. property was discussed. The vote was cancelled at the
September 9th Fall Meeting, before the vote deadline date of September 15. Ballots received prior to
September 9 were counted by Wilson Flynn and Mary Finley. The vote reported was 26 votes not to
sell and 46 votes in favor of selling the property. It was voted to remand the ballots to the custody of
the Secretary, Connie Gray.
8. FINANCIAL REPORTING
A memo calling for more complete financial reporting by the Treasurer at each Board of Governors
meeting was discussed. The suggestions were reported as helpful, and in the absence of the
Treasurer will be taken under advisement.
Dave Woolley said that the 6/30/06 Treasurer’s Report is not yet completed. It will be finalized by
early November.
.
Respectfully submitted,
David B. Woolley
Secretary Pro Tem
OLD LYME SHORES BEACH ASSOCIATION